1. OASYS Teacher Evaluation
Administrator Training – Part 2

2. Presentation Outline Feedback: OASYS user satisfaction Observations:
Pre-Observation Form review
Formal Observation
Informal Observation (OPTIONAL)
Summative Evaluation Form
Admin View/Detail View Recap
Next Steps

3. ADMINISTRATOR VIEW

4. Administrator View Forms Available for Administrator View: Part 2
Self Reflection:
Self Reflection & Evidence
Beginning of the Year Conference
Formal Observation
Pre-Conference Form
Informal Observations (OPTIONAL)
Formal Observation Summary (Scheduling required)
Administrator Evidence
Summative Teacher Evaluation (Scheduling required)
*Users cannot access until administrator designates

5. ACCESS

6. Accessing OASYS Employees: Quick Links: MLP Login:
(Network= Computer/ )
Username: ab012345
Password: Network Password

7. PRE-CONFERENCE FORM REVIEW

8. Pre-Observation Form
To schedule a Pre-Conference meeting, click on the Assign Icon and in the Notes include the date/time
Make sure and check: Notify User
May also include a reminder: Please have your pre-conference form complete

9. Pre-Observation Form
Users can fill out the Pre-Conference Form prior to your meeting
To pull up the form during your meeting click on the View Form icon
OR you can have the user login to MLP and fill out the form during your conference

10. SCHEDULING FORMS

11. Scheduling Forms Calendar Icon Forms that must be scheduled:
Formal Observation & Summative Teacher Evaluation
Option to select Administrator
Notify User: Sends outlook appointment via
*FYI: Forms scheduled for a future date will not be accessible by the user until the date scheduled

12. SCHEDULING FORMAL OBSERVATION

13. Scheduling Formal Observation
Process View: Select User
Formal Observation Folder: Select Calendar Icon

14. Scheduling Formal Observation
Calendar Icon
Notify User: Sends outlook appointment via
User must Accept or Decline schedule
Sends Administrator confirmation
Once Accepted, User sees the form as In Progress but is unable to view until administrator submits

15. COMPLETING FORMAL OBSERVATION

16. Formal Observation During Formal Observation:
Process View: Select User
Formal Observation Folder: Formal Observation Summary
Select: View Form Icon

17. Formal Observation
Enter necessary information

18. Formal Observation
If necessary, enter in evidence for criteria

19. Formal Observation When finished:
Submit for User Acknowledgement (review)
Save for later editing
Save & notify to send a notification
Reset to clear the entire form & start over
Print to PDF
Comment to add comment to form for user

20. ACKNOWLEDGING FORMAL OBSERVATION

21. Acknowledging Formal Observation
After submitted, User will see Formal Observation in their Action Required window
Users can submit comment rather than acknowledge
*If no administrator is assigned to the user notification of comment will not be received

22. Acknowledging Formal Observation
After user acknowledgment administrator receives confirmation
For user: form shows “In Progress” – awaiting administrator finalization

23. FINALZING FORMAL OBSERVATION

24. Finalizing Formal Observation
Admin View: Filter by status of each form and finalize individually by form
Process View: Individually by User
Detail View: Filter by status and finalize en masse

25. Finalizing Formal Observation
Once finalized, forms show in User’s Complete View
Accessible to view at anytime but no longer editable

26. INFORMAL OBSERVATIONS (OPTIONAL)

27. Informal Observations
Informal Observations in MLP are optional
To schedule an informal observation, click on the Assign Icon and in the Notes include the date/time the observation will take place
Make sure and check: Notify User

28. Informal Observations
To complete an informal observation, click on the View Form icon

29. Informal Observations
Form is identical to the Formal Observation Form
Fill out components/evidence as necessary

30. Informal Observations
When finished:
Click: Save (or Save & Notify if desired)
When complete and ready for user to view, Click on the Finalize Icon

31. Informal Observations
User can view the Informal Observation Form at anytime after you Submit or Finalize the form

32. MANAGING INFORMAL OBSERVATIONS

33. Managing Informal Observations
If you don’t want to use Informal Observations, to remove them from a user click on the Gear Icon
In the “Manage Instances” box, type in “0” and submit
The Informal Observation folder will disappear

34. Managing Informal Observations
If you want multiple Informal Observations, to duplicate them from a user click on the Gear Icon
In the “Manage Instances” box, type the number of copies you want to make and submit

35. Managing Informal Observations
The Informal Observation folder will duplicate so you can complete as many forms as you need

36. SCHEDULING SUMMATIVE EVALUATION

37. Scheduling Summative Evaluation
Process View: Select User
Administrator Evidence Folder: Summative Teacher Evaluation
Calendar Icon

38. Scheduling Summative Evaluation
Calendar Icon
Notify User: Sends outlook appointment via
User must Accept or Decline schedule
Sends Administrator confirmation
Once Accepted, User sees the form as In Progress but is unable to view until administrator submits

39. COMPLETING SUMMATIVE EVALUATION

40. Completing Summative Evaluation
Process View: Select User
Administrator Evidence Folder: Summative Teacher Evaluation
View Form Icon

41. Completing Summative Evaluation
Fill in necessary information

42. Completing Summative Evaluation
At the bottom of the form the evaluator is to digitally sign and date
You are required to print this form to have signed at your conference by both the evaluator and the teacher
Hard copy to be kept in employee file

43. Summative Evaluation When finished:
Submit for User to view/Enter Comments
Save
Save & notify to send a notification
Reset to clear the entire form & start over
Print to PDF
Comment to add comment to form for user

44. FINALIZING SUMMATIVE EVALUATION

45. Finalizing Summative Evaluation
Finalize Icon (Thumbs Up)
Admin View: Filter by status of each form and finalize individually by form
Process View: Individually by User
Detail View: Filter by status and finalize en masse

46. Finalizing Summative Evaluation
Once finalized, forms show in User’s Complete View
Accessible to view at anytime but no longer editable

47. ADMIN VIEW

48. Admin View
Breakdown of the status of all forms for all your assigned users
Click/Hover on any piece of the pie chart to view list of forms by user
Can View Forms/Schedule
Done individually by form

49. REVIEW DETAIL VIEW

50. Detail View Tips & Tricks
Filter by form status
Finalize all at once

51. NEXT STEPS

52. Next Steps Proposed Optional Work-Sessions: November 14th at 830am
December 2nd at 12pm
Work Sessions will include review of:
All forms assigned to teachers
Completing/finalizing forms

53. Questions?