1. BSB JOP Project BSBEEP: Project Overview Black Sea Buildings Energy Efficiency Plan 2 nd project Meeting, Yerevan, Armenia, December2013 Stratos MANOS Municipality of Kavala, Greece 1

2. Structure of presentation 1. PROJECT OVERVIEW 2. MANAGEMENT 3. EVALUATION 4. COMMUNICATION PLAN 2

3. 1.PROJECT OVERVIEW 1.Timetable – Delays and means to accelerate initialized/not yet 3

4. 4

5. 5

6. 6

7. 7

8. 1.PROJECT OVERVIEW 2.GA’s and Activities Risks assessment (current shortages and foreseen obstacles estimation, means and procedures to overcome them) GA responsible partner warnings 8

9. 1.PROJECT OVERVIEW 3.Tool: Procurement plan as a solution (how you are planning to consume your budget in time and with what means) –simplified version (see excel-2) 9

10. 10 Project Code Project Acronym Beneficiary: Provisional procurement table Procurement (to be) undertaken within the project Crt. No. Name of grant beneficiary/ partner Country (grant beneficiary/ partner) Type of entity (NGO, public authority, body governed by public law, aso) Name of goods, services to be procured Description of the goods, services to be procured Applicable rules (PraG, national legislation) Procurement Procedure (e.g. single tender, competitive negotiated procedure, a.s.o) Status of procurement procedure* Date of start Date of signing the contract Date of delivery of goods, services Type of contract (service, supplies, hybrid) Estimative value as per budget (Euro) Budget line(s) Contract value (Euro) Origin of goods, wherever applicable Exam ple 1ALFAMoldovaNGOoffice equipment 2 computers, 1 printerPraG competitive negotiated procedure tender dossier under preparation15-Aug-11na supplies15.000,003.2.1+3.2.2na certificate of origin requested in tender dossier 2BETARomaniapublic authority promotion services10000 flyersNational legislationsingle tender tender dossier under preparation16-Aug-11na services9.000,005.8.1na proof of origin requested in tender dossier

11. 1.PROJECT OVERVIEW self assessment/monitoring matrix4. Tool: Project’s activities self assessment/monitoring matrix [at the end (30 th) of each month] over DROPBOX, follow DROPBOX path: BSBEEP Project/GA_5_Management/ BSBEEP_Self assessment Matrix.xlsx Key as follows: -1: Not ready yet to start implementation 0: Activity is ready to start 1: Activity started 2: Activity is in the middle of implementation 3: Activity is ready to finish 4: Activity has been finished 5: Activity has pass quality check and delivered to GA responsible partner 11

12. 12

13. 1.PROJECT OVERVIEW 5.Project Objectives – focus on GA’s outputs and results GA1.1-1.3: Knowledge GA1.4-1.5: POOL, AGORA 5.1 POOL, AGORA web Applications Characteristics Data bases, golden pages, repository, records of providers and materials Over web application (in collaboration with web designer) Attractive place, easy to use, simple structure (show example: www.ktizontastomellon.gr) 13

14. 14

15. 1.PROJECT OVERVIEW 5.2 Applications’ Content characteristics (1/2) Needs publicity and continuous effort to persuade providers to participate Registrations will be gathered in a voluntarily basis attractiveness Status & Statistics Reports Good coordination between activity partner and web designer 15

16. 1.PROJECT OVERVIEW 5.2 Applications’ Content characteristics (2/2) Intense effort of rest partners to attract POOL & AGORA “customers”, e.g. participants ->prepare list of bodies to communicate with and select media to channel our effort (e.g. engineers’ blogs, social media, printed invitations, send newsletters etc) To set targets: how many participants to POOL & AGORA (min, sufficient) To set milestones: when we will assess ourselves 16

17. 1.PROJECT OVERVIEW 5.Project Objectives – focus on GA’s outputs and results (con’t) GA2-3: From studies to discussion and communication Impact to partners’ organisations – Capacity building, optimisation, reorganisation Impact to society - Extroversion 6.Stick on outputs quality 7.Fulfill partners’ needs – needs estimation 17

18. 1.PROJECT OVERVIEW GA 3.4: Training activity select target groups invite them to express their interest evaluate and select them announce selection prepare training material arrange timetable organise logistics start training record activity (participants lists, photos, video, tests, evaluation records etc) communicate training activity (media, web etc) prepare a brief but concise “Training activity” report 18

19. 2.MANAGEMENT 1.Team composition and correct Contacts follow DROPBOX path: BSBEEP Project/GA_5_Management/ BSBEEP_contact list- Dec2013.xlsx 2.Event package Invitation Advertisement of event (media, press clipping) List of Participants (with signatures) Minutes Photos (a lot of) Press releases Press clipping 19

20. 2.MANAGEMENT 3.Requests for minor modifications Start with a very simple specific table Take care for impacts (to dependent budget tables) Write the relevant text Add the reasoning and DONE!!! 4.Reporting – PNR and Interim report 5.Addendum -budget reallocations 6.BSBEEP POOL and AGORA activities 7.Preparation of Training activity 8.A 5th meeting is needed? (proposal: about Nov-Dec 2014 at Mykolayev) 20

21. 3. EVALUATION Preparation for evaluation !!! Prepare reports keeping in mind to be useful for the evaluation study A short note will be issued by external evaluator till end of June 2014 Keep detailed records for every communication and visibility activity, as will be a very specific chapter in to evaluation study 21

22. 4. COMMUNICATION PLAN (CP) 1.Discuss CP, clarifications/modifications 2.Decide CP activities, target groups, materials and means, assign tasks 3.CP evaluation 4.Events planning 5.Communication materials Examples Prices Matching with target groups 22

23. 5. How BSBEEP will achieve its goals BSBEEP: What are we waiting to receive Knowledge, methods, techniques, procedures in order to reinforce the administrative capacities of partners and further disseminate to collaborating local authorities and bodies. Publicity, awareness, dissemination of project results and knowledge to local population and stakeholders and change their perception and behaviour to a much more friendly attitude about energy efficiency. Materialise project efforts by motivating the establishment of networks, initiatives, partnerships concerning energy efficiency in buildings. 23

24. 6. BSBEEP Expert’s Perception and Added Value 1. BSBEEP project to be an excellent project (best practice for BS OP) 2. BSBEEP project to be candidate to REGIOSTARS Awards (if relevant) http://ec.europa.eu/regional_policy/cooperate/regions_for_economic_change/regiostars_en.cfm 3. BSBEEP project to be the seed for a Strategic project during coming programming period 2014-2020 24

25. Contact details MANOS Efstratios Architect - Urban Planner Mobile: 6932 - 357 892 Tel & Fax: +302310-269658 E-mail: efmanos1@yahoo.gr efmanos1@yahoo.gr 25