1. Welcome Back Log-in and launch Typing Master Begin Warm Up
Repeat as time allows

2. Personal Business and Business Letters

3. Personal Business Letters
from individual to business
written on writer’s personal behalf
printed on plain paper

4. Block vs. Modified Block Style
all lines begin at left margin
easiest and fastest style to use
Modified Block
date, complimentary closing, and writer’s ID
start in horizontal middle
all other lines begin at left margin

5. Mixed vs. Open Punctuation
colon after salutation
Dear Mrs. Smith:
comma after complimentary closing
Sincerely,
Open
no punctuation after salutation or closing
Dear Mrs. Smith
Sincerely

6. Block Style, Mixed Punctuation
Modified Block, Open Punctuation

7. Style and Punctuation for Computer Literacy Class
in class we will use:
Block Style
Mixed Punctuation

8. Saving a New File Ctrl +N Ctrl + S Start a new file for each letter
Save in your letters folder
pbl_41

9. Adding a Header not required in real business
Include name and assignment #
On Insert tab
In Header & Footer Group
Click Header icon
Choose Blank

10. in header align to right (Ctrl + R) type first and last name and enter
key letter type & number (pbl_41)

11. Close Header
click

12. Formatting the Font or Ctrl + D On Home tab In Font group
Times New Roman
12 pt. or
Ctrl + D

13. Change Margins On Page Layout tab Click Margins icon
Choose Office 2003 Default
top and bottom margins = 1”
left and right margins = 1.25”

14. Center Vertically All letters
Page Layout tab
Page Setup Dialog Box Launcher
Layout tab
Vertical Alignment
Center
click OK

15. Single Space
Select All (Ctrl + A)
Single Space (Ctrl + 1)

16. Parts of a Letter Date Inside Address Salutation Body Paragraphs
Complimentary Closing
Writer’s Identification
Special Notations

17. Sample Business Letter
Date
Inside Address
Salutation
Body Paragraphs
Complimentary Closing
Writer’s Identification
Typist’s Intitials
Special Notations: Enclosure Delivery Copy Blind Copy

18. Inserting the Date Alt > I > T Followed by three blank lines
choose June 23, 2008 style
(3rd one down)
Followed by three blank lines
hit enter four times
Sample Letter

19. Inside Address Address of person receiving letter:
Mrs. Samantha Wojtas
Sales Manager
Neoprene, Inc.
2903 Wadsworth Avenue
Hollywood, CA 90304
if short title, same line as name
Mrs. Samantha Wojtas, Manager
Followed by one blank line
Name
Job Title
Company
Street Address
City, State & Zip
Sample Letter

20. Salutation with Mixed Punctuation
Dear Mrs. Wojtas:
notice the colon
Followed by one blank line
Sample Letter

21. Body Paragraphs Do not indent Only hit enter at end of paragraph
use place holder for class
Last month, I purchased
Only hit enter at end of paragraph
lines will "word-wrap"
Followed by one blank line
Sample Letter

22. Complimentary Closing with Mixed Punctuation
After last paragraph (and blank line)
Sincerely,
notice the comma
Followed by three blank lines
room for signature
Sample Letter

23. Writer’s Identification
Personal Business
your name and address
Nicholas Pagano
123 BerniseStreet
Melrose Park, IL 60164
Business
name and job title
Nicholas Pagano
Chief Financial Officer
don’t need address
already on letterhead
Sample Letter

24. Business Letters
from employee of business to another business or individual
written on company’s behalf
printed on letterhead
preprinted stationary
logo & contact info at top
address, phone, , etc…

25. Saving a New File Ctrl +N Ctrl + S Start a new file for each letter
Save in your letters folder
bl_41

26. Adding a Header not required in real business
Include name and assignment #
On Insert tab
In Header & Footer Group
Click Header
Choose Blank

27. in header align to right (Ctrl + R) type first and last name enter
key letter type & number (bl_41)

28. Close Header
click

29. Formatting the Font or Ctrl + D On Home tab In Font group
Times New Roman
12 pt. or
Ctrl + D

30. Change Margins On Page Layout tab Click Margins icon
Choose Custom Margins
top margin = 2”
room for letterhead
bottom margin = 1”
left and right margins = 1.25”

31. Center Vertically All letters
Page Layout tab
Page Setup Dialog Box Launcher
Layout tab
Vertical Alignment
Center
click OK

32. Single Space
Select All (Ctrl + A)
Single Space (Ctrl + 1)

33. Inserting the Date Alt > I > T Followed by three blank lines
choose June 23, 2006 style
(3rd one down)
Followed by three blank lines
hit enter four times
Sample Letter

34. Inside Address Address of person receiving letter:
Ms. Alma Louise Yoyoma, President
Yoyoma & Yoyoma Associates
4500 Elk Grove Avenue
Arlington Heights, IL 60003
if long title, use separate line
Ms. Alma Louise Yoyoma
President of Communications
Followed by one blank line
Name
Job Title
Company
Street Address
City, State & Zip
Sample Letter

35. Salutation with Mixed Punctuation
Dear Ms. Yoyoma:
notice the colon
Followed by one blank line
Sample Letter

36. Body Paragraphs Do not indent Only hit enter at end of paragraph
lines will "word-wrap"
Followed by one blank line
Use placeholder to start
type just first couple of words
Sample Letter

37. Complimentary Closing with Mixed Punctuation
After last paragraph (and blank line)
Sincerely,
notice the comma
Followed by three blank lines
room for signature
Sample Letter

38. Writer’s Identification
Business
name and job title
Louise K. Farnsworth
Production Engineer
don’t need address
already on letterhead
Sample Letter

39. Typist’s Initials Business Letter
many letters not typed by writer
use initials to identify typist
two lines below writer’s identification
lower-case, no spaces, no periods
also called reference initials
Sample Letter

40. Enclosure Notations often other items are included with letter
if placed in envelope indicate:
Enclosure
if attached to letter indicate:
Attachment
Sample Letter

41. Delivery Notation use if sent letter a special way example:
Certified Mail
UPS
FedEx
Fax
example:
By FedEx
Sample Letter

42. Copy Notation shows who else received copy of letter type cc:
strike tab
key names at tab c: Jane Doe Sam Smith
Sample Letter

43. Blind Copy copy someone, but not let others know
only used on writer’s copy and recipient’s blind copy
type bc:
strike tab
key name(s) at tab bc: Alex Rodriguez
Sample Letter

44. Other Important Info Save often; Save early (Ctrl + S)
Spell-check (F7)
Proofread
Use the Show/Hide button to help with spacing

45. Welcome Back Log-in and launch Typing Master Begin Warm Up
Typing Test > 3 Minutes
Repeat as time allows

46. Personal Business Letters
Ctrl+N, Ctrl+S
save in your letters folder
Header, Ctrl+R
Firstname Lastname
pbl_33
Page Setup
check margins
center vertically
Alt > I > T
insert date
3 blank lines (4 enters)
Inside Address
Salutation with colon
Use placeholder for body
Closing with comma
3 blank lines
Writer’s ID
your name
address
city, state zip

47. Business Letters Alt > I > T Ctrl+N, Ctrl+S Header, Ctrl+R
insert date
3 blank lines (4 enters)
Inside Address
Salutation with colon
Use placeholder for body
Closing with comma
3 blank lines
Writer’s ID
name
title
Ctrl+N, Ctrl+S
save in your letters folder
Header, Ctrl+R
Firstname Lastname
bl_33
Page Setup
check margins
2 inch top
center vertically