1. PowerPoint Taught by Gary Gabris

2. PowerPoint What is it? Where to get it How to use it How not to use it Q & A

3. PowerPoint What is it? Where to get it How to use it How not to use it Q & A This is a technical “how to”, not a content “how to”

4. What is it?

5. PowerPoint is a tool to help you create a presentation

6. What is it? PowerPoint is a tool to help you create a presentation In your presentation, you can have text, pictures, movie clips, and sounds

7. What is it? PowerPoint is a tool to help you create a presentation In your presentation, you can have text, pictures, movie clips, and sounds

8. What is it? PowerPoint is a tool to help you create a presentation In your presentation, you can have text, pictures, movie clips, and sounds

9. Where to get it

10. PowerPoint is part of a software package called Microsoft Office – must be purchased

11. Where to get it PowerPoint is part of a software package called Microsoft Office – must be purchased You can get a free version called Open Office at: http://www.openoffice.org/

12. Where to get it PowerPoint is part of a software package called Microsoft Office – must be purchased You can get a free version called Open Office at: http://www.openoffice.org/ It is not exactly the same as Microsoft’s, but very similar.

13. How to use PowerPoint

14. All of the following instructions are for PowerPoint in Microsoft Office 2003. Yours may be slightly different.

15. How to use PowerPoint Customize PowerPoint for your use

16. How to use PowerPoint Customize PowerPoint for your use Create each slide – use “Normal” view Click on “View”, then “Normal”

17. How to use PowerPoint Customize PowerPoint for your use Create each slide – use “Normal” view Click on “View”, then “Normal” Show whole presentation in “Slide Show” view Click on “View”, then “Slide Show”

18. How to use PowerPoint Customize PowerPoint for your use Create each slide – use “Normal” view Click on “View”, then “Normal” Show whole presentation in “Slide Show” view Click on “View”, then “Slide Show” To get out of slide show view, hit the “Esc” key

19. How to use PowerPoint Customize PowerPoint for your use Create each slide – use “Normal” view Click on “View”, then “Normal” Show whole presentation in “Slide Show” view Click on “View”, then “Slide Show” To get out of slide show view, hit the “Esc” key You can also use shortcuts located in lower left of screen

20. Customize PowerPoint

21. Why customize?

22. Customize PowerPoint Why customize? Adjusting your seat & mirrors before you drive

23. Customize PowerPoint Toolbars display frequently used functions

24. Customize PowerPoint Toolbars display frequently used functions To display toolbars: Click on “View” Hold the mouse over “Toolbars” Select the ones you want

25. Customize PowerPoint Toolbars display frequently used functions To display toolbars: Click on “View” Hold the mouse over “Toolbars” Select the ones you want At the very least, use Standard, Formatting, and Task Pane

26. Customize PowerPoint Toolbars display frequently used functions To display toolbars: Click on “View” Hold the mouse over “Toolbars” Select the ones you want At the very least, use Standard, Formatting, and Task Pane Your toolbar locations and appearance may be different than mine

27. Customize PowerPoint Make sure you have Auto Recover turned on!

28. Customize PowerPoint Make sure you have Auto Recover turned on! To turn on Auto Recover: Click on “Tools” Click on “Options” Click on “Save” (at the top) Make sure the Auto Recovery option is checked

29. Creating slides

30. You can manually add all items to each slide

31. Creating slides You can manually add all items to each slide You can use preformatted “slide layouts”

32. Creating slides You can manually add all items to each slide You can use preformatted “slide layouts” To display slide layouts: A “task pane” should appear on the right of the screen when you open PowerPoint.

33. Creating slides You can manually add all items to each slide You can use preformatted “slide layouts” To display slide layouts: A “task pane” should appear on the right of the screen when you open PowerPoint. If it doesn’t: Click on “View”, then “Task Pane”

34. Creating slides You can manually add all items to each slide You can use preformatted “slide layouts” To display slide layouts: A “task pane” should appear on the right of the screen when you open PowerPoint. If it doesn’t: Click on “View”, then “Task Pane” Select “Slide Layout” from the top of the task pane

35. Creating slides You can manually add all items to each slide You can use preformatted “slide layouts” To display slide layouts: A “task pane” should appear on the right of the screen when you open PowerPoint. If it doesn’t: Click on “View”, then “Task Pane” Select “Slide Layout” from the top of the task pane Add your text where it says to add text, title, etc

36. Adding items to a slide

37. Adding a picture to a slide To add a picture: Click “Insert” Move mouse over “Picture” When new box appears, click on “From File” Find the file on your computer, then double click on it Move it to where you want it located

38. Adding a text box to a slide A text box is a location where you can add text To add a text box: Adding a movie clip, sound, etc is similar – just select the item you want to add Click “Insert”, then click “Text Box” Move your mouse to where you want the text box, then start typing The text box will automatically get bigger while you are typing

39. Adding more slides

40. To add another slide after the one you are currently working on: Hold down the “Ctrl” key, then hit M or Move the mouse to the left pane, right click, then click “New slide”

41. Adding more slides To add another slide somewhere else in the presentation: Locate the position for the new slide in the left pane Click your mouse where you want the new slide Hold down the “Ctrl” key, then hit M or Right click, then click “New slide”

42. Changing the appearance of text

43. Highlight the text you want to change, then: Select font, size, bold, underline, alignment, etc. from toolbar Superscript, subscript, case, etc: click on “Format”, then “Font” Don’t be afraid to experiment!

44. Making changes

45. To delete stuff: Highlight whatever you want to delete (text, pictures, text boxes, etc), then: Hit the “Delete” key OR Right click, then select “cut”

46. Making changes To copy stuff: Highlight whatever you want to copy (text, pictures, text boxes, etc) Right click, then select “copy” Move the mouse to wherever you want to insert the copied item Click to select that spot Right click and then click “Paste”

47. Making changes To undo changes you made since the last time you saved your presentation: Hold the “Ctrl” key and then hit Z Each time you do this, it will undo one change at a time

48. Making changes To undo changes you made since the last time you saved your presentation: Hold the “Ctrl” key and then hit Z Each time you do this, it will undo one change at a time BE CAREFUL! You can easily undo a lot of stuff you don’t want to.

49. Changing backgrounds

50. Select the slide in the left pane Right click Click “Background” Select the background you want Click “Apply” for just that slide, “Apply to All” for all slides in presentation

51. Changing views

52. To change views: Click on “View”, then select one of these: Normal: shows the current slide in the middle, and a narrow pane on the left with a small view of all the slides that will fit in the pane (scroll up/down for other slides) Slide Sorter: shows a medium view of all the slides that will fit in the pane (scroll up/down for other slides)

53. What not to do

54. Don’t use hard to read fonts like this: Hard to read

55. What not to do Don’t use hard to read fonts like this: Hard to read Don’t flash words continuously

56. What not to do Don’t use hard to read fonts like this: Hard to read Don’t flash words continuously

57. What not to do Don’t use hard to read fonts like this: Hard to read Don’t flash words continuously Don’t use animations unless absolutely necessary

58. HOW ANNOYING SI THIS?

59. What not to do Don’t use a background that obscures your text

60. What not to do Don’t use a background that obscures your text

61. What not to do Don’t use a background that obscures your text

62. Questions and Answers