1. Office of Research Administration - FYE ‘15 Notes Close out is instead based on the award budget year Sponsored (6) accounts do not close at Fiscal Year Ende-BERF and e-Checks do not have a deadline for Year End on Sponsored Accounts Review salaries charged to Sponsored accounts Salaries should be charged where time/effort was spent Submit cost transfers before the deadline Effort must reflect in the appropriate fiscal year Work Day effort certification period will start Mid August and FY 2015 cost transfers need to have been processed Critical PointsClear all encumbrances on Default accountsSubmit all cost transfers to clear Default account by deadlineSubmit Non- salary cost transfers before the deadline Office of Research 1

2. Office of Research cont. Pay ClassFEI/FA-10WD MonthlyThrough 3/31/15 Pay DayStart 4/30/15 Pay Day Bi-weeklyThrough 4/6/15 Pay DayStart 4/17/15 Pay Day StudentsThrough 4/6/15 Pay DayStart 4/17/15 Pay Day Salary transfers and Default clearing 2

3. Office of Research cont. Costing allocation: o Formerly DHRS account distribution o Always use for future allocations o Make sure the costing allocation is prepared on the correct ” position” o Do not fill in the “ Position Restrictions” When you put something in position restrictions, it narrows what the costing allocation applies to Payroll Accounting Adjustments o formerly salary cost transfer – FEI and FA-10 o always use for retro allocations o make sure is prepared on the correct “ position” o make sure is prepared on the correct “earnings” Tip Sheet Summary for Cost Center Managers Payroll Accounting Adjustments (PAA) process to ORA 3

4. Office of Research cont. HR Workday – Payroll Accounting Adjustments IMPORTANT TIPS Initiated by the Cost Center Managers or the Finance Business Process Initiator Transmitted to the ORA office for review and approval When approved, data included in the FRS integration file Batches released into FRS For further details how to create payroll accounting adjustment, click link below: http://www.miami.edu/index.php/workday_hr/training/tip_sheets/finance/ http://www.miami.edu/index.php/workday_hr/training/tip_sheets/finance/ 4