1. Manage Curriculum Materials (Hardcopy)

2. Overview Request for more textbooks/materials from CDD (Existing material) Recommend new books to CDD (New material) Request Textbooks/Materials Record receive of textbooks/materials from by CDD/3 rd party vendors Receive Textbooks/Materials Keeps track of textbook inventory in School Curriculum Materials Inventory Record textbook loaned to students and teachers Textbook Loan Inquiry Generates a form for student to verify the textbooks loaned by them Textbook Loaned By Student Report Keeps track of textbooks loaned but not yet returned Unreturned Textbooks Report

3. C4P-CM01: Request Textbook/Materials

4. Overview Request for more textbooks/materials from CDD (Existing material) Recommend new books to CDD (New material) Request Textbooks/Materials Record receive of textbooks/materials from by CDD/3 rd party vendors Receive Textbooks/Materials Keeps track of textbook inventory in School Curriculum Materials Inventory Record textbook loaned to students and teachers Textbook Loan Inquiry Generates a form for student to verify the textbooks loaned by them Textbook Loaned By Student Report Keeps track of textbooks loaned but not yet returned Unreturned Textbooks Report

5. C4P-CM01: Request Textbook/Materials Description: –This page allows the Roles below to request New or Existing Materials from CDD Granted Role: –School Textbook Officer Menu Path: –Curriculum Management > Curriculum Materials > Request Textbooks/Materials

6. Request Textbook Flowchart Select Material Type Existing material Select from Lookup Fill in details Submit Request New Material Enter Textbook Title Fill in details Submit Request

7. How to use 1.Navigate to the screen via menu path 2.Click Add a New Value 3.Search for desired textbook 4.Enter details 5.Click Save Refer also to Online Help

8. Navigate

9. Click Add a New Value

10. Select the Academic Institution

12. Select the Campus

13. Click Add button

14. Select Request Type List of Request Type: 1)Select ‘Existing Material’ when requesting for textbooks present in CDD’s list of approved textbooks 2)Select ‘New Material’ when recommending new curriculum materials to CDD

15. Select Textbook from Item ID

16. Enter search parameters to narrow down search result

17. Textbook details are shown

18. Fill in the details

19. Add/Remove a Textbook Click ‘+’ to add another textbookClick ‘-’ to remove the textbook

20. Request for New Material

21. Save to Submit the request

22. After submit 1)Before approval, ‘Cancel’ button is available. 2)After approval, ‘Cancel’ button will not be available. User will have to contact CDD directly if they wish to cancel request.

23. Important Notes School may request for multiple textbooks. –CDD may reject request if 1 of the textbook in the request is Rejected. –CDD will indicate the book in their comments –School will have to submit request again excluding the textbook which has been rejected

24. C4P-CM02: Receive Textbooks/Materials

25. Overview Request for more textbooks/materials from CDD (Existing material) Recommend new books to CDD (New material) Request Textbooks/Materials Record receive of textbooks/materials from by CDD/3 rd party vendors Receive Textbooks/Materials Keeps track of textbook inventory in School Curriculum Materials Inventory Record textbook loaned to students and teachers Textbook Loan Inquiry Generates a form for student to verify the textbooks loaned by them Textbook Loaned By Student Report Keeps track of textbooks loaned but not yet returned Unreturned Textbooks Report

26. C4P-CM02: Receive Textbooks/Materials Description: –Receive the Textbook/Materials from MOE CDD Granted Role: –School Textbook Officer Menu Path: –Curriculum Management > Curriculum Materials > Receive Textbooks/Materials

27. Receive Textbook Flowchart Receives/Collected Textbook Search Requisition ID for textbook Fill in detailsClick Save

28. How to use 1.Navigate to the screen via menu path 2.Search for related Requisition ID 3.Enter details 4.Click Save Refer also to Online Help

29. Navigate

30. Click onto Search button

31. Click onto Request to Record Receive of Textbook

32. Request that has not been Issued

33. On Receive of Textbook

34. Fill in the details

35. Click Save Button On Save, the Quantity Received will be added to the Quantity on Hand in Inventory For example, If Quantity on Hand value is 254 then on save, Quantity on Hand will add up to 324

36. Important Notes Value entered in Quantity Received will be added into the Quantity on Hand in Inventory page

37. C4P-CM03: Maintain Curriculum Materials Inventory

38. Overview Request for more textbooks/materials from CDD (Existing material) Recommend new books to CDD (New material) Request Textbooks/Materials Record receive of textbooks/materials from by CDD/3 rd party vendors Receive Textbooks/Materials Keeps track of textbook inventory in School Curriculum Materials Inventory Record textbook loaned to students and teachers Textbook Loan Inquiry Generates a form for student to verify the textbooks loaned by them Textbook Loaned By Student Report Keeps track of textbooks loaned but not yet returned Unreturned Textbooks Report

39. C4P-CM03: Maintain Curriculum Materials Inventory Description: –This function allows the Roles below to keep track of the School’s Inventory Granted Role: –School Textbook Officer Menu Path: –Curriculum Management > Curriculum Materials > Curriculum Materials Inventory

40. Update Inventory Flowchart Lost textbook Update Lost value Damaged textbook Update Damaged value Loaned textbook Update Quantity on Loan and Quantity in Stock

41. How to use 1.Navigate to the screen via menu path 2.Search Textbook by Author/ISBN Number 3.Click onto corresponding search result 4.Update details 5.Click Save Refer also to Online Help

42. Navigate

43. Search for Textbook Enter search parameters

44. Click onto Textbook link

45. Fill in the details Quantity in Stock + Quantity on Loan = Quantity on Hand To record books sent to Disposal Unit

46. Click Save Button

47. Important Notes When to Update? –Loan Textbook to Students/Teachers –Disposed Textbooks –Lost or Damaged Textbooks Quantity on Hand = Quantity in Stock + Quantity on Loan

48. C4P-CM04: Textbook Loan Inquiry

49. Overview Request for more textbooks/materials from CDD (Existing material) Recommend new books to CDD (New material) Request Textbooks/Materials Record receive of textbooks/materials from by CDD/3 rd party vendors Receive Textbooks/Materials Keeps track of textbook inventory in School Curriculum Materials Inventory Record textbook loaned to students and teachers Textbook Loan Inquiry Generates a form for student to verify the textbooks loaned by them Textbook Loaned By Student Report Keeps track of textbooks loaned but not yet returned Unreturned Textbooks Report

50. C4P-CM04: Textbook Loan Inquiry Description: – Record Loan of Textbooks to Students Granted Role: – Class Teacher : Full Access – Subject Teacher : Display Only Menu Path: –Curriculum Management > Curriculum Materials > Textbook Loan Inquiry

51. Textbook Loan Inquiry Flowchart Student lost textbook Update Balance Qty to 0 Update Lost Qty to 1 Click Save Student returns textbook Update Balance Qty to 0 Update Return Qty to 1 and Due Date If damaged, update Damaged Qty to 1 Click Save Issue textbook to student Update Date Out Update Issue Qty to 1 If collected by student, update Balance Qty value to 1 Click Save

52. How to use 1.Navigate to the screen via menu path 2.Click Search 3.Click onto Class to Loan Textbook 4.Enter details 5.Click Save Refer also to Online Help

53. Navigate

54. Click onto Search button

55. Click onto Class to Record Loan of Textbook

56. Textbook Loan Inquiry Page

57. Issue Textbook to Students (1) 0 – No textbook was given to Student 1 – 1 textbook was given to Student

58. Issue Textbook to Students (2) 0 – No textbook with Student 1 – 1 Textbook with Student **Note: Sum of Balance Qty, Return Qty and Quantity Lost must be equal to Issue Qty

59. Record Return of Textbook 0 – No textbook was returned 1 – 1 textbook was returned Change value to 0 0 – No textbook with Student

60. Record Return of Damaged Textbooks 1 – 1 textbook was returned 0 – No damaged textbook 1 – 1 damaged textbook

61. Record Lost Textbooks 0 – No textbook lost 1 – 1 textbook was lost 1 – 1 textbook was returned 0 – No textbook was returned

62. Fill in the details

63. Click Save button

64. Important Notes ScenarioBalance Qty Issue Qty Return Qty Damaged Qty Quantity Lost Textbook with Teacher but not yet collected by student 01000 Textbook collected by student11000 Textbook returned in good condition01100 Textbook returned but damaged01110 Textbook lost by student01001 To update Curriculum Materials Inventory each time Textbooks are issued The summary of the scenarios are:

65. Loan Textbook to Teachers

66. Overview Request for more textbooks/materials from CDD (Existing material) Recommend new books to CDD (New material) Request Textbooks/Materials Record receive of textbooks/materials from by CDD/3 rd party vendors Receive Textbooks/Materials Keeps track of textbook inventory in School Curriculum Materials Inventory Record textbook loaned to students and teachers Textbook Loan Inquiry Generates a form for student to verify the textbooks loaned by them Textbook Loaned By Student Report Keeps track of textbooks loaned but not yet returned Unreturned Textbooks Report

67. Textbook Loan Inquiry Flowchart Teacher lost textbook Update Balance Qty to 0 Update Lost Qty to 1 Click Save Teacher returns textbook Update Balance Qty to 0 Update Return Qty to 1 If damaged, update Damaged Qty to 1 Click Save Issue textbook to teacher Select Teacher ID from Lookup Update Issue Qty and Balance Qty value Click Save

68. Navigate

69. Click onto Search button

70. Click Textbook to Record Loan of Textbook to Teachers

71. Look up Teacher’s ID

72. Fill in the details

73. Click Save Button

74. Important Notes To update Curriculum Materials Inventory each time Textbooks are issued

75. C4P-CM05: Textbook Loaned By Student Report

76. Overview Request for more textbooks/materials from CDD (Existing material) Recommend new books to CDD (New material) Request Textbooks/Materials Record receive of textbooks/materials from by CDD/3 rd party vendors Receive Textbooks/Materials Keeps track of textbook inventory in School Curriculum Materials Inventory Record textbook loaned to students and teachers Textbook Loan Inquiry Generates a form for student to verify the textbooks loaned by them Textbook Loaned By Student Report Keeps track of textbooks loaned but not yet returned Unreturned Textbooks Report

77. C4P-CM05: Textbook Loaned by Student Report Description: –This Function allows the Role below to view the Textbooks Loaned by Student Granted Role: –School Textbook Officer / Class Teacher Menu Path: –Curriculum Management > Curriculum Materials > Report > Textbook Loaned by Students

78. How to use 1.Navigate to the Screen via Menu Path 2.Enter Query Name 3.Click Search Button Refer also to Online Help

79. Navigate

80. Click Add a New Value

81. Enter a Run Control ID Enter a meaningful name for easy reference

82. Click Add Button

83. Fill in the details

84. Click Run Button

85. Click Checkbox

86. Click Ok Button

87. Click Report Manager

88. Click Administration Tab

89. Click onto link with *.pdf Click Refresh until Status is Posted

90. Report Sample

91. C4P-CM06: Unreturned Textbooks Report

92. Overview Request for more textbooks/materials from CDD (Existing material) Recommend new books to CDD (New material) Request Textbooks/Materials Record receive of textbooks/materials from by CDD/3 rd party vendors Receive Textbooks/Materials Keeps track of textbook inventory in School Curriculum Materials Inventory Record textbook loaned to students and teachers Textbook Loan Inquiry Generates a form for student to verify the textbooks loaned by them Textbook Loaned By Student Report Keeps track of textbooks loaned but not yet returned Unreturned Textbooks Report

93. C4P-CM06: Unreturned Textbooks Report Description: –This Function allows the Roles below to view List of Unreturned Textbooks Granted Role: –School Textbook Officer Menu Path: –Reporting Tools > Query > Query Viewer

94. How to use 1.Navigate to the Screen via Menu Path 2.Enter Query Name 3.Click Search Button Refer also to Online Help

95. Navigate

96. Enter Query Name

97. Click Search Button

98. Click Run to HTML

99. Select Acad Year

100. Select Institution

101. Select Campus

102. Click View Results button

103. Click Excel Spreadsheet to download Click Excel Spreadsheet to download to local machine

104. End of Presentation Thank You