1. Memo of Understanding Developed In Cooperation Between Marion County Agencies and Marion County School Districts

2. Participating Agencies DHS Child Welfare Marion County Health Department (Developmental Disabilities and Community Health) Mid-Valley Behavioral Care Network Oregon Youth Authority Marion County Juvenile Department Oregon Department of Education

3. Participating Agencies Cascade School District Gervais School District Jefferson School District Mt. Angel School District North Marion School District North Santiam School District Salem/Keizer School District

4. Participating Agencies Silver Falls School District St. Paul School District Woodburn School District Willamette Education Service District

5. Complexity and Reality of our Task? Bringing together agencies who serve: Children in 10 School Districts Spanning 20 Cities Working with 21 law enforcement agencies Covering 1200 Square Miles Addressing a variety of Fiscal and Legal Implications spanning 6 State and County Agencies Coming to a complete understanding and agreement on language that has different meaning depending on your agency;

6. Beginning MOU Activity Asked all represented Agencies and School Districts to conduct a presentation focused on: What is your core mission/charge/funding structure? Share an overall Organizational Chart for your agency? What is it you are mandated to provide? What is the biggest misconception about your agency? Share significant laws, policies and procedures and/or regulations that dictate how you serve children that relates to our group’s focus (involving sharing information, records, limitations, etc.) Example DocumentExample Document: Mid-Valley Behavioral Care Network (New Solutions)

7. Marion County Map

8. MOU Development Committee Seantel Heisel – Oregon Youth Authority Chuck Sybrandt – Marion County Juvenile Department Heidi Ostrom – Silver Falls SD Linda Brown – Silver Falls SD Steve Woodcock – Oregon Department of Education Claudia Clark – Cascade SD Sharon Lohse – North Marion SD Amanda Smith – Salem/Keizer SD Jason Walling – Department of Human Services/Child Welfare Steve Kuhn – Marion County Health Department (Community Health) Dana VanHaverbeke – Marion County Health Department – (Developmental Disabilities) Kathleen Horgan – Mid-Valley Behavioral Care Network Brian Hilsabeck – Willamette ESD

9. 9 Surgeon General’s Report In the first US Surgeon General’s report on Children’s Mental Health, David Satcher summarized the research findings on treatment approaches: The multiple problems associated with “serious emotional disturbance” in children and adolescence are best addressed with a “systems” approach in which multiple service sectors work in an organized, collaborative way. Research on effectiveness shows positive results for systems and functional outcomes for children from such an approach. David Satcher, MD 1999

10. Background Increased interest from different agencies and schools expressing need for coordinated efforts in serving youth in Marion County; Recognition that there was a general lack of understanding of roles and responsibilities of the involved agencies serving youth;

11. Background Witnessed successes in specific instances where a MOU has proven helpful and provided clarity; Seen and felt an increase in high risk and special needs youth in our communities Increase in substitute care providers in Marion County Lack of systemic understanding led to frustration and mistrust between agencies

12. Desired Outcomes… Opening the lines of communication between agencies and schools Providing opportunities for collaboration between Marion County Agencies (Schools, State and County) Expediting and coordinating services as youth go through transitions Facilitate safety for all youth

13. Desired Outcomes… Assist in the stability of youth placements Improved performance and progress for youth when transitioning between schools Develop clearer understanding of each agency’s roles and responsibilities Provide contact and emergency numbers for each agency represented in the MOU Establish a starting point for further work in communication of the MOU to county and state agencies, private agencies and others who have placement opportunities located in Marion County

14. Key Point of the MOU - Enrollment in Marion County Schools: Advanced notification of a child or youth’s transition from residential treatment, youth corrections facility, or foster care will enable all agencies the ability to participate in planning and coordinating for a child or youth’s services and allow for a systematic and smooth transition. The use of the Student Initial Transition Summary Form and a follow-up telephone call to a designated school administrator (see attached list of points of contact in Appendices) would constitute adequate notification of a child or youth’s intent to enroll in school.

15. Communication Confidentiality Participating agencies will provide information to each other in accordance with Oregon laws and other specific laws regulating each agency. Each participating agency will share information necessary for assuring the security and safety of children and youth such as those listed in the Safety and Priority Notification Section.

16. Communication Safety and Priority Notification Spelled out clearly when it is a priority to call an agency point of contact; In all cases, the school administrator and parent/guardian will notify each other when there are significant behavior concerns. Incidents that require suspension or expulsion consideration are regarded as “significant”. Other student specific behavior incidents previously agreed to will also be reported.

17. Dispute Resolution All participating agencies will encourage their respective staffs to resolve disputes through honest and open communication between the individuals having the dispute at the lowest possible level. It is the intent of all agreeable parties to maintain current practice and levels of effort. Quarterly follow-up meetings with the MOU Development Group are being planned to address the use of the MOU and follow-up with concerns.

18. Appendices Agency Roles and Responsibilities Chart Agency Points of Contact Student Initial Transition Form HIPAA Form/Release of Information Website Resources (Links) Frequently Asked Questions

19. Roles and Responsibilities Developed a Roles and Responsibilities Chart Establishment of expected roles and responsibilities as being part of a team who is serving a student; Helps clarify expectations and promote open communication.