1. Copies, Copyrights, and Bother Difficult Details of the NIH Public Access Process Elizabeth E. Kirk, Dartmouth College

2. Short term: Details Elizabeth E. Kirk, Dartmouth College  A complex process  Can add significant amount of work after an article is completed  Details, yes, but murky, too  Legally required and enforced

3. Long term: Impact Elizabeth E. Kirk, Dartmouth College  Physicians not affiliated with an academic medical center  Researchers in developing countries  Researchers in institutions with fewer journal subscriptions

4. Why are there four submission methods? Elizabeth E. Kirk, Dartmouth College  Entirely dependent upon the publisher  Not all publishers have been eager to participate  Some insist on submitting final published version (for branding)  Some only allow submission of final peer reviewed version (for exclusivity)  If you are involved, you need to understand what is required for Methods C and D  Review information on the NIH Public Access web site and watch the videos online

5. And what does that mean? Elizabeth E. Kirk, Dartmouth College  Final peer reviewed version= the article after the author(s) have addressed all of the criticisms and corrections made by the readers  Final published version=all of the above, plus copy editing and set into the journal’s type and page template

6. Copyrights, permissions, licenses Elizabeth E. Kirk, Dartmouth College  The NIH requires submission of all papers accepted for publication  Acceptance for publication includes signature of a publishing contract that grants legal rights included in copyright

7. What happens and why Elizabeth E. Kirk, Dartmouth College  NIH must receive a copy that NIH will then distribute (publish) via PubMed Central  Publication and distribution are exclusive rights protected by US and international law as part of copyright  The copyright holder must give NIH permission or a license to distribute

8. And Elizabeth E. Kirk, Dartmouth College  Traditional publishing contracts have contained copyright transfer clauses, where the author(s) give the exclusive rights of copyright to the publisher  Thus, contracts must be amended to permit previous grant of license to NIH for compliance  Amendments are available on the Sponsored Projects web site (see the NIH Public Access page)

9. What to watch out for Elizabeth E. Kirk, Dartmouth College  Know what the specific publisher requires  Match publisher to NIH compliance method  Remind author to notify publisher at initial submission that paper is subject to NIH compliance  Remind author not to sign publishing contract without amendment  Determine the publisher’s required delay period before the article may be released to PubMed Central  publicaccess.nih.gov is a treasure trove of help