1. Collaborative Requisitioning
Cathal O’Sullivan, Senior Product Manager, Ariba
© 2011 Ariba, Inc. All rights reserved.

2. Collaborative Requisitioning
Description
Ability for the buyer to collaborate with suppliers on all requisition types
Features
Extends collaboration to catalog and non-catalog items (deployed on P2P, P2O, APC)
Can enforce X Bids and a Buy on any type of requisition (deployed on P2P, P2O, APC, Services Procurement)
Quick Enablement Collaboration Request
Benefits
Buyer can negotiate with supplier on any type of requisition
X bids and a buy can be enforced
Suppliers no longer need to be on the Ariba Network to receive a Collaboration Request
Examples
Buyer has a standard catalog item (Widgets at $10 a unit) from Supplier XYZ. They can collaborate with Supplier XYZ and two other suppliers on this item to see if the supplier has the item in stock and to negotiate a lower price.
© 2011 Ariba, Inc. All rights reserved.

3. Demo Use Case 1 Use Case 2 Use Case 3
Demo of Collaboration with a standard catalog item
Use Case 2
Demo of Collaboration with a non-catalog item
Use Case 3
Demo of Collaboration with a contracted item
© 2011 Ariba, Inc. All rights reserved.

4. Discussion
Topic 1
Discuss what happens when the requestor is not part of the dynamic collaboration group
© 2011 Ariba, Inc. All rights reserved.

5. Demo
Use Case 4
Demo of Collaboration when supplier adds an item to the requisition
© 2011 Ariba, Inc. All rights reserved.

6. Discussion
Topic 2
Discuss a punch out supplier than can add punch out items to the requisition
© 2011 Ariba, Inc. All rights reserved.

7. Demo Use Case 5 Use Case 6 Demo of N Bids and a Buy soft stop
Demo of N Bids and a Buy hard stop
© 2011 Ariba, Inc. All rights reserved.

8. Discussion Topic 3 Discuss Quick Enablement Collaboration Request
© 2011 Ariba, Inc. All rights reserved.

9. Collaborative Requisitioning Using (1)
Enabling
A new permission/group has been created that allows for dynamic collaboration: AllowDynamicCollaboration.
A new CSV file has been added that controls X Bids and a Buy.
If a Buyer wants to use QE for Collaboration Requests, they will need to customize the Welcome Letter.
If a Buyer wants to use QE for Collaboration Requests, they will need to create a custom PDF for their suppliers on the process that they need to follow.
Requirements
N/A
Limitations
Suppliers will only be able to edit certain fields
Understand how the process will work when a buyer wants to collaborate on a contracted item
© 2011 Ariba, Inc. All rights reserved.

10. Collaborative Requisitioning Using (2)
Workflow Overview
Changes to the approval flow compared to standard P2P and APC. There is now a concept of Pre-Collaboration, Collaboration, Post Collaboration
Changes to Existing Functionality
Not OOTB. Significant changes if the feature is enabled.
Buyers will now be able to collaborate with suppliers on catalog and non-catalog items
Suppliers will be able to add items to the requisition
Buyer will be able to enforce X Bids and a Buy. This allows for X Bids and a Buy to be configured on certain fields: example: commodity code
Specifies whether the user will receive hard or soft error messages
Process will be slightly different for APC customers (this is mainly because APC does not have the concept of pre-collaboration)
Collaboration Requests can be send to suppliers who are not registered on the Ariba Network
Buyers will be able to see View Failed Collaboration Request Welcome Letters.
© 2011 Ariba, Inc. All rights reserved.

11. Collaborative Requisitioning Using (3)
Changes to Existing User Interface
Not OOTB. Significant changes if the feature is enabled:
Collaboration radio button displayed
Invited Supplier list added to screen/Supplier Location added to the Invited Supplier list
New Collaboration tab
Bidding type added to screen
New warning messages (soft and hard) for X Bids and a Buy
New changes to Admin UI
© 2011 Ariba, Inc. All rights reserved.

12. Collaborative Requisitioning Required Action
Action Needed Post-GA to consume the feature
To enable this feature, please contact your Customer Success Manager or Account Manager for more information on Ariba Services
© 2011 Ariba, Inc. All rights reserved.

13. Questions
© 2011 Ariba, Inc. All rights reserved.

14. “Safe Harbor” and Confidential Information Statement
This information reflects the status of Ariba solution planning as of January All such information is the Confidential Information of Ariba (per the contract between our companies), and must not be further disclosed, as stated in the confidentiality clause of that contract. This presentation contains only intended guidance and is not binding upon Ariba to any particular course of business, product strategy, and/or development. Its content is subject to change without notice. Ariba assumes no responsibility for errors or omissions in this document. Ariba shall have no liability for damages of any kind including without limitation direct, special, indirect, or consequential damages that may result from the use of these materials.
© 2011 Ariba, Inc. All rights reserved. 14

15. Collaborative Requisitioning
Cathal O’Sullivan, Senior Product Manager, Ariba
© 2011 Ariba, Inc. All rights reserved.