1. WWW.CCC-TRAN.ORG CCCTran Electronic Transcripts for California

2. WWW.CCC-TRAN.ORG Today’s Agenda Project Overview Current Status Development Next Steps Q & A

3. WWW.CCC-TRAN.ORG E-Transcript History 1999-2000Request for Applications (RFA) for Electronic Records Exchange awarded jointly to Yuba and Contra Costa 2000-2001Feasibility Study conducted with positive result and recommendation for transcripts 2002-2003Data dictionary developed and open-source report made 2003-2004Two representative models tested and RFI conducted 2004-2005Requirements finalized and RFP conducted 2005-2006System design and testing 2007Projected release Spring 2007

4. WWW.CCC-TRAN.ORG CCC Pilot Colleges Crafton Hills (Datatel) El Camino (Datatel) San Jose/Evergreen (Datatel) Long Beach (Peoplesoft) LA Pierce (Custom SIS)* Cypress (Banner) Sacramento (Peoplesoft) Santa Rosa (CCCSC) 8 Districts representing 21 colleges (*Temporarily Withdrawn) Crafton Hills (Datatel) El Camino (Datatel)* San Jose/Evergreen (Datatel) Long Beach (Peoplesoft)*

5. WWW.CCC-TRAN.ORG Engaged Transfer Partners CSU Chancellor’s Office CSU Sacramento CSU San Jose State CSU San Diego CSU Northridge CSU Fullerton CSU San Francisco CSU Long Beach* CSIS (High Schools) (phase 2) (*Temporarily Withdrawn)

6. WWW.CCC-TRAN.ORG Project Vision CCCTran UCCCCCSUK-12AICCU Provide secure web- based transcript exchange system between all California colleges

7. WWW.CCC-TRAN.ORG What kind of System Central server with local web access ASP solution hosted and supported by Xap Supports multiple standards Secure transmission and storage Institution-oriented (no direct student access) Complete transaction tracking Each transcript is simply a transaction exchange Received transcripts (transactions) can be kept on the system indefinitely (as an external filing system)

8. WWW.CCC-TRAN.ORG CCCTran Benefits Reduced paper consumption and waste Reduce labor cost Reduce office expenses & postage Data Integrity Security Tracking Consistent format Expedited turnaround time = Cost Savings Improved Student Experience

9. WWW.CCC-TRAN.ORG Major Functionality Manual or Unattended processing Support for National Standards – XML & EDI Common Data Dictionary Automated email messaging (optional setup) Request View / Download Response Hold Processing Fulfillment CSU, UC, or CCC CCC

10. WWW.CCC-TRAN.ORG

13. CCCTran transcript exchange offers these features Request Transcripts Request single transcript or multiple transcripts in a batch Identify trading partner preferences for transcript processing Supports ‘college holds’ processing Download requests automatically E-mail confirmation

14. WWW.CCC-TRAN.ORG CCCTran transcript exchange offers these features Fulfill Transcript Request Visual Workflow process illustrates transcript fulfillment progress Integrated with the College SIS to process Holds Upload and transmit transcripts automatically E-mail communication Ability to transmit XML and EDI transcripts via the SPEEDE Server

15. WWW.CCC-TRAN.ORG CCCTran transcript exchange offers these features Receive Transcripts View, print, and download transcripts Provides three standard online transcript views: brief, full, and gen-ed Able to receive XML and EDI transcripts via SPEEDE server

16. WWW.CCC-TRAN.ORG Common Transcript Views FULL BRIEF GEN-ED BRIEF

17. WWW.CCC-TRAN.ORG CCCTran transcript exchange offers these features Account Management Multiple online reports available Complete transaction event history Configurable institution workflow preferences, including transcript fee and waiver rules, expiration options, e-mail communication, institution account information, etc.

18. WWW.CCC-TRAN.ORG Current Status Released July 2007 No Significant Issues Steering Committee CCC’s & CSU Participation A/R & IT Leaders

19. WWW.CCC-TRAN.ORG Current Status Live Colleges CCC's Sacramento City Cypress Folsom Lake American River Cosumnes River CSU's CSU Sacramento San Jose State San Francisco State San Diego State CSU Fullerton Colleges in Process Bakersfield Butte College Cerro Coso Crafton Hills El Camino Fullerton College LA Pierce Long Beach City Porterville San Jose City Santa Rosa Skyline College College of Sequoias CSU Northridge

20. WWW.CCC-TRAN.ORG Development Phase I Wrapping up XML Functionality set aside to go live in July. Phase II Implement District-wide Transcripts Import High School Transcripts into CCCTran from CA School Information Services (CSIS) Accept 3 rd party requests from CaliforniaColleges, Credentials or National Student Clearinghouse Facilitate Articulation with ASSIST

21. WWW.CCC-TRAN.ORG CCCTran – Vision

22. WWW.CCC-TRAN.ORG Common Implementation Steps – See Implementation Guide Putting Together Your Team Exploring CCCTran Resources Understanding How Your College Will Use CCCTran Developing Your Interface Programs Developing Your Staff Procedures Training Your Staff Beta-Testing Your Software and Processes Going Live

23. WWW.CCC-TRAN.ORG Next Steps CCC Mini-Grant – CCC Chancellor’s Office Covers 1 st year license fees Live date before October 1, 2008 “Steps for CCC to Signup and Get Started” at the CCCTran website (http://www.ccc-tran.org), under the ‘Membership’ sectionhttp://www.ccc-tran.org Download and submit CCC Institution Agreement from the project website: http://www.ccc-tran.orghttp://www.ccc-tran.org CSU contact Joe Bird, Xap Corp. for CSU Institution Agreement

24. WWW.CCC-TRAN.ORG Questions?

25. WWW.CCC-TRAN.ORG Further Information Website: http://www.ccc-tran.orghttp://www.ccc-tran.org Tim Calhoon calhoonti@cccnext.net Project Director – CCCCO Leonard Robison lenny.robison@sbcglobal.net Project Manager – CCCCO

26. WWW.CCC-TRAN.ORG Reference Slides

27. WWW.CCC-TRAN.ORG FERPA “ …FERPA allows schools to disclose those records without consent, to the following parties or under the following conditions (34 CFR § 99.31): School officials with legitimate educational interest; Other schools to which a student is transferring; Specified officials for audit or evaluation purposes; Appropriate parties in connection with financial aid to a student;…”