1. with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall1 PowerPoint Presentation to Accompany GO! with Microsoft ® Excel 2007 Comprehensive 1e Chapter 2 Using Multiple-Sheet Workbooks

2. with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall2 Objectives Work with a Multiple-Sheet Workbook Enter a Series Copy and Paste Cell Contents Copy and Paste with the Office Clipboard Total the Worksheet Range and Enter a Grand Total

3. with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall3 Objectives Format a Multiple-Sheet Workbook Group Insert Columns and Rows in Multiple Worksheets Copy a Worksheet Create Formulas with Absolute Cell References and Copy Formats

4. with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall4 Objectives Find and Replace Text and Hide and Unhide Columns Conduct a What-If Analysis and Use Statistical Functions Create Accurate Worksheets with Accuracy Tools

5. with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall5 Work with a Multiple-Sheet Workbook By default, a workbook contains three worksheets. Worksheet tabs Insert Worksheet button Newly inserted worksheet (active)

6. with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall6 Work with a Multiple-Sheet Workbook By right clicking you can: –Rename worksheets –Change the color of the worksheet tabs You can use the tab scrolling buttons to navigate among worksheets.

7. with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall7 Enter a Series –A series is a group of related items. –Example : Jan, Feb, March or 5, 10, 15 –Auto Fill: refers to a feature that completes a series. –AutoFill enables you to extend a series of values into adjacent cells.

8. with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall8 Enter a Series Start withAuto Fill generates this series: JanFeb, Mar, Apr... JanuaryFebruary, March, April... MondayTuesday, Wednesday, Thursday... Quarter 1Quarter 2, Quarter 3, Quarter 4... 1st Period2nd Period, 3rd Period, 4th Period... 10:10 AM11:10 AM, 12:10 PM, 1:10 PM...

9. with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall9 Copy and Paste Cell Contents Data from cells and groups of cells can be copied to: –Other cells in the same worksheet –Other sheets in the same workbook –Sheets in another workbook

10. with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall10 Copy and Paste Cell Contents Copy and paste duplicates the cell contents. If you prefer to move the cell contents, use the Cut button instead of the Copy button. The Cut command removes the contents from the source.

11. with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall11 Copy and Paste with the Office Clipboard The Office Clipboard: –Is temporary storage –Holds up to 24 items –Holds multiple text and graphical items from different Office applications Clipboard contents can be placed into other Office documents.

12. with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall12 Copy and Paste with the Office Clipboard Clipboard task pane: an area at the left of your screen used to collect copied data. Clipboard task pane Clipboard group on Ribbon Clipboard Dialog Box Launcher

13. with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall13 Total the Worksheet Range and Enter a Grand Total Excel is designed for numeric data and to provide totals of that data. –Select the range of data and use the SUM button. Excel reviews formulas. –If an error is suspected, a green triangle— an error indicator—is placed in the upper- left corner of the cell to indicate a potential error.

14. with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall14 Format a Multiple-Sheet Workbook Group When worksheets are grouped, formats applied in the active worksheet are also applied to all the worksheets that are grouped. Grouping Specific worksheets: –To select adjacent worksheets, click one sheet tab and press Shift while you click the last sheet tab you want to group.

15. with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall15 Insert Columns and Rows in Multiple Worksheets Columns and rows can be inserted into a worksheet or group of worksheets. Relative cell references in formulas adjust to reflect the new location. If Excel detects a possible error, an error indicator displays in the cell.

16. with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall16 Insert Columns and Rows in Multiple Worksheets When a column is inserted, the existing columns move one column to the right. Insert Options button Inserted column

17. with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall17 Copy a Worksheet Excel allows you to copy the contents of one worksheet to another worksheet. You can specify which workbook the worksheet will be placed into and the location within the workbook.

18. with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall18 Copy a Worksheet Right click on the tab of the sheet you wish to copy. On the shortcut menu click Move or Copy. Active worksheet Name of worksheet that new worksheet will be placed before Click to create a copy of the current worksheet.

19. with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall19 Copy a Worksheet If you do not click Create a copy, the worksheet will be moved to a new location. –It will be deleted from the source location. If you want the worksheet in two locations, be sure to create a copy of it.

20. with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall20 Create Formulas with Absolute Cell References and Copy Formats Relative cell reference –If the position of the cell that contains the formula changes, the reference is changed. –If you copy the formula across rows or down columns, the reference automatically adjusts.

21. with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall21 Absolute cell reference –Formula always remains the same. –To create, type a dollar sign ($) to the left of the column letter and row number of the cell reference—$A$1. –The shortcut to change a cell reference to an absolute is the function key F4. Create Formulas with Absolute Cell References and Copy Formats

22. with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall22 Find and Replace Text and Hide and Unhide Columns Find & Select button Find & Replace dialog box Excel replaces with this text. Excel searches for this text.

23. with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall23 To Undo an action: –Click Undo on the Quick Access toolbar. –Alternatively, press Ctrl + Z. Find and Replace Text and Hide and Unhide Columns

24. with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall24 You can hide rows or columns in Excel. Hidden rows and columns are not deleted. Hiding allows you to print a worksheet without showing unnecessary or confidential data. Find and Replace Text and Hide and Unhide Columns

25. with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall25 Find and Replace Text and Hide and Unhide Columns Solid line indicates hidden column. Column “C” hidden

26. with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall26 Conduct a What-If Analysis and Use Statistical Functions What-if scenarios can help you answer questions. What-if also can project future values. You can change cell values and Excel recalculates the results. Thus, you see what would happen if you tried different values.

27. with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall27 Conduct a What-If Analysis and Use Statistical Functions Statistical functions are a group of functions that calculate values. Statistical functions are used to calculate various statistics about a group of numbers. –Examples: MIN, MAX, AVG

28. with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall28 Conduct a What-If Analysis and Use Statistical Functions Formulas tab Insert Function button Insert Function dialog box List of functions

29. with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall29 Create Accurate Worksheets with Accuracy Tools Data and formulas in a workbook must be 100 percent correct. Excel has tools to help identify potential errors. An Alert dialog box displays messages to warn of errors.

30. with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall30 Create Accurate Worksheets with Accuracy Tools Alert dialog box Information about error

31. with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall31 Create Accurate Worksheets with Accuracy Tools Excel helps identify potential formula errors. Data entry errors cannot be detected. Excel alerts you to potential errors by displaying an error value. Error values begin with a number sign (#) followed by the error name.

32. with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall32 Create Accurate Worksheets with Accuracy Tools Error ValueDescription #N/AOccurs when a value is not available to a function or a formula. #NAME?Occurs when Excel doesn’t recognize text in a formula. #NULL!Occurs when an intersection of two areas is included in the formula but the areas do not intersect. #REF!Occurs when a cell reference is not valid. #VALUE!Occurs when the wrong type of argument or mathematical symbol—an operand—such as + or – is used. #DIV/0Occurs when a number is divided by zero (0). #NUM!Occurs with invalid numeric values in a formula or function.

33. with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall33 Create Accurate Worksheets with Accuracy Tools Excel also uses error indicators to indicate a potential error in a formula. Error indicators are green triangles placed in the upper left corner of the cell.

34. with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall34 Create Accurate Worksheets with Accuracy Tools Error indicators— green triangles in cells

35. with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall35 Create Accurate Worksheets with Accuracy Tools Another accuracy tool is the Error Checking button. The Error Checking button is context-sensitive and displays different correction options. To review a ScreenTip, point to the Error Checking button.

36. with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall36 Create Accurate Worksheets with Accuracy Tools You can correct or ignore any error. After you review an error and indicate the formula is correct, the error indicator is removed from the cell. You can remove multiple error indicators from selected adjacent cells at the same time.

37. with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall37 Covered Objectives Work with a Multiple-Sheet Workbook Enter a Series Copy and Paste Cell Contents Copy and Paste with the Office Clipboard Total the Worksheet Range and Enter a Grand Total

38. with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall38 Covered Objectives Format a Multiple-Sheet Workbook Group Insert Columns and Rows in Multiple Worksheets Copy a Worksheet Create Formulas with Absolute Cell References and Copy Formats

39. with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall39 Covered Objectives Find and Replace Text and Hide and Unhide Columns Conduct a What-If Analysis and Use Statistical Functions Create Accurate Worksheets with Accuracy Tools