1. Doing More by Doing Less: Stopping Programs Without Regret #saa15 #s504 Merrilee Proffitt Sarah Dorpinghaus Rebecca Goldman Matt Francis Mary Jo Fairchild

2. Share, but respectfully #saa15 #s504

3. Reeling to the End: The conclusion of microfilm services at the University of Kentucky Libraries Sarah Dorpinghaus Digital Archivist UK Special Collections Research Center Security Pacific National Bank Collection. "Newspaper Room microfilm readers, Los Angeles Public Library” Los Angeles Public Library.Accessed August 2015. http://bit.ly/1VZew80Newspaper Room microfilm readers, Los Angeles Public Library

4. Newspaper images courtesy of the University of Kentucky Special Collections Research Center

7. Expensive Inefficient

8. Efficient

9. Potential

10. Growth

11. Opportunity for change What took so long? Strong digitization program Receptive administration

12. Reassurance + Customer Service Barker and Faulconer Fayette County Public Education photographs. “Student working in store, 1941” University of Kentucky Special Collections Research Center.

13. [Photograph of Microfilm Boxes], February 1973; (http://texashistory.unt.edu/ark:/67531/metapth596508: accessed August 2015), University of North Texas Libraries, The Portal to Texas History, http://texashistory.unt.edu; crediting Abilene Christian University Library, Abilene, Texas.http://texashistory.unt.edu/ark:/67531/metapth596508

15. sarah.dorpinghaus@uky.edu George Arents Collection, The New York Public Library. "Microfilm camera." New York Public Library Digital Collections. Accessed August 3, 2015. http://on.nypl.org/1IUIczq

16. The Great Processing Freeze of 2014 Matt Francis August 21, 2015

17. Why a processing freeze? Special Collections Library reorganization Free up resources for other projects: –ArchivesSpace –Collections data auditing and review –Collection assessment work There were exceptions to the freeze

18. An Early Frost August 2014 –Processing projects wound down –Freeze data in Archivists’ Toolkit September 2014 –Special Collections Library reorganizes –Includes the creation of new Collections Management Unit

19. What we worked on: Part I ©Warner Bros. Entertainment Inc. Building a new team

20. What we worked on: Part II Collection Assessment

21. What we worked on: Part III Collection Management System Migration

22. What we worked on: Part IV Other projects: –Ongoing accessioning –Creation of EAD records from MARC records for small collections –Support for other collections related tasks

23. A slow thaw… February 2015 – Limited processing work begins April 2015 – Return to “normal” processing load

24. Conclusions The Positives: +(Mostly) Successful migration +Data improvements allowed better support of Aeon implementation +Collection assessment +No angry donors +Team came together

25. Conclusions And the things that didn’t work quite as well as hoped: –Not a clean relaunch –Slowness in opening up ArchivesSpace to non-Collection Management staff. –Despite metadata improvements, still not where we need it to be.

26. THANK YOU

27. Creating a Resource Sharing Partnership: Relocation of the South Carolina Historical Society Archives to the College of Charleston

35. Project Management and Personnel Delegation

38. Minimizing Competition for Resources

39. Maintaining Unique Institutional Identities

40. Users and Public Perception