1. R ESIDENTIAL P LACEMENT A PPLICATION 2012 10/25/2015 1

2. C HANGES The 25% set aside calculation will change from 25% of total SSA federal IDEA-B tentative base entitlement amount to 25% of each SSA members’ base amount. Residential Application Submission Form must be completed and all pages numbered. Residential Application Documentation Form has been revised to include page numbers. 10/25/2015 2

3. R ESIDENTIAL APPLICATION S UBMISSION F ORM 10/25/2015 3

4. C HECKLIST R ESIDENTIAL A PPLICATION D OCUMENTATION F ORM 10/25/2015 4

5. G ENERAL P ROCEDURES AND I NSTRUCTIONS FOR C OMPLETING THE A PPLICATION FOR F UNDING OF R ESIDENTIAL P LACEMENT (SAS-A111-13) 10/25/2015 5

6. P URPOSE Provide an appropriate education for students whose needs are such that they require: 24-hour, structured environment Available only at a residential facility Decision concerning placement is the responsibility of the ARD committee 10/25/2015 6

7. R ESIDENTIAL P LACEMENT FOR E DUCATIONAL P URPOSES Residential placement is necessary In order for the student to make reasonable academic progress Not for care and treatment purposes Not primarily due to problems in the home 10/25/2015 7

8. R ESIDENTIAL P LACEMENT FOR E DUCATIONAL P URPOSES, CONT. TAC §89.61, Contracting for Residential Educational Placements for Students with Disabilities Approval for state and federal funding negotiated on an individual student basis Negotiated through the residential application Submitted to the ESC; ESC submits to TEA Submitted for educational purposes only 10/25/2015 8

9. N ON P UBLIC S CHOOLS FOR S TUDENTS WITH D ISABILITIES A PPROVED FOR C ONTRACTING P URPOSES Non public school must be approved by TEA if providing the educational services of the student TEA maintains a current list Updated annually Check list on TEA website (link is in General Procedures and Instructions) 10/25/2015 9

10. R ELATED A CTIVITIES /I SSUES 10/25/2015 10

11. M EETING TO D ISCUSS O PTIONS Community Resource Coordination Groups (CRCGs) or Group of people knowledgeable about the student Determine whether noneducational support services are available so student can remain in or return to the community 10/25/2015 11

12. O N -S ITE V ISIT TO F ACILITY Conducted by the LEA Required if an initial or continuing residential placement Must be conducted annually Purpose is to determine if the facility can meet the goals of the student’s IEP And to determine if the facility can meet the health and safety standards Records of on-site visits must be retained in the LEA or SSA for program monitors to review when requested 10/25/2015 12

13. ARD C OMMITTEE M EETING Confirms, on the basis of all options discussed and considered, that residential placement is required. Addresses the items/questions on the application Student’s IEP must: Contain specific goals and objectives Address the services for which funding is requested in the application Ensures that a representative from the facility attends the meeting or participates by phone or conference call. 10/25/2015 13

14. A MENDMENTS TO R ESIDENTIAL A PPLICATION When do I amend? Change of placement Change of services What do I submit? IEP Application Contract Cost Anaylsis What is the timeline? Within 45 school days of the date of the ARD 10/25/2015 14

15. I F ALSO APPLYING FOR H IGH C OST F UNDS (HCF) Residential application must be submitted by September 1 to be eligible for HCF If corrections/changes to the residential application are needed, they must be submitted to TEA within 15 business days Deadline not met – HCF award will be denied 10/25/2015 15

16. R EINTEGRATION P LAN Plan is used to return the student to the LEA Include the provision of noneducational services For monitoring purposes include: criteria for the student’s return expected return date Progress on the goals and objectives for return to the LEA is benchmarked 10/25/2015 16

17. R EINTEGRATION P LAN, CONT. Recommended Reintegration Plan included with General Procedures and Instructions Plan remains at the LEA, not submitted to TEA Statements of Assurances address the Reintegration Plan 10/25/2015 17

18. C ONTRACT WITH R ESIDENTIAL F ACILITY Copy must be submitted with the residential application Must include all services required in the IEP Include costs on Residential Placement Cost Breakdown form All parties retain a copy Contracts must address requirements of 34 CFR §80.36 (i) (copy included with General Procedures and Instructions) 10/25/2015 18

19. A GREEMENT FOR S PECIAL E DUCATION S ERVICES Required when the residential facility is not providing the instruction and an LEA is Sample agreement included with General Procedures and Instructions Must be submitted with application All parties retain a copy 10/25/2015 19

20. S AMPLE A GREEMENT F ORM 10/25/2015 20 Facility and LEA names are required Signatures may be faxed – must be on same page

21. S PECIFIC A SPECTS OF THE A PPLICATION AND A PPROVAL P ROCESS 10/25/2015 21

22. S PECIFIC A SPECTS OF THE A PPLICATION AND A PPROVAL P ROCESS Submit one original and one copy to ESC Separate application for each student Student with ED – must confer with local MHA Student with intellectual disability or AU – must confer with local MRA Students with other disabilities – no consultation with MHA/MRA required 10/25/2015 22

23. S PECIFIC A SPECTS OF THE A PPLICATION AND A PPROVAL P ROCESS, CONT. Signature of superintendent of LEA or fiscal agent of SSA required Letter of authorization must be submitted if designee signs Before student returns to the community, highly recommend a discussion about the student’s needs at a CRCG meeting Discuss needs for local resources Review most recent reintegration plan 10/25/2015 23

24. S PECIFIC A SPECTS OF THE A PPLICATION AND A PPROVAL P ROCESS, CONT. Approval of application received through a letter of approval from TEA Mailed to superintendent of the LEA or FA Copy of Residential Placement Cost Breakdown form attached Indicates amount of discretionary funds awarded Amount of discretionary funds approved only if cost exceeds 25% set aside and the local tax share amount 10/25/2015 24

25. S PECIFIC A SPECTS OF THE A PPLICATION AND A PPROVAL P ROCESS, CONT. ARDC decisions regarding residential placement are binding If application is not approved, costs must be paid from local funds Effective dates of application September 1 if received by ESC on or before September 1 As of stamp-in-date if received after September 1 Through August 31, unless otherwise indicated 10/25/2015 25

26. C OMPLETING THE R ESIDENTIAL A PPLICATION 10/25/2015 26

27. C ONTENT OF A PPLICATION P ACKET 10/25/2015 27 Submission Form Application for Approval of Residential Placement Statements of Assurance for Residential Placement Residential Placement Cost Breakdown Sample Agreement, if applicable Checklist – Residential Application Documentation Form

28. A PPLICATION FOR A PPROVAL OF R ESIDENTIAL P LACEMENT ( PAGE 1 OF PACKET ) 10/25/2015 28

29. LEA completes Completed by TEA ESC is required to provide Stamp-In Date Application for Approval of Residential Placement LEA must select yes or no for a High Cost Fund request 10/25/2015 29

30. S TATEMENTS OF A SSURANCE FOR R ESIDENTIAL P LACEMENT ( PAGE 2 OF PACKET ) 10/25/2015 30

31. S TATEMENTS OF A SSURANCE FOR R ESIDENTIAL P LACEMENT New assurance regarding Reintegration Plan Submission is optional, but recommended Location of required elements General Procedures and Instructions – Reintegration Plan Slides 14-15 of this power point Recommended Reintegration Plan included in residential packet 10/25/2015 31

32. S TATEMENTS OF A SSURANCE FOR R ESIDENTIAL P LACEMENT 10/25/2015 32 Faxed signatures are permitted – both signatures must be on the same page

33. R ESIDENTIAL P LACEMENT C OST B REAKDOWN ( PAGE 3 OF PACKET ) 10/25/2015 33

34. R ESIDENTIAL P LACEMENT C OST B REAKDOWN 10/25/2015 34 Reminder – form must be completed regardless of funding source 4. Method to calculate education services for total cost (estimate only) 5. List the Type of Services – table expands so list can increase

35. R ESIDENTIAL P LACEMENT C OST B REAKDOWN, CONT. 10/25/2015 35 9. Daily rate not to exceed $242.85 10. Daily rate X total days = Subtotal 11. Education services total in 4 = 11 12. Total cost = Subtotal 8 +Subtotal 10 + Subtotal 11 15. TEA use only – info included in the Letter of Approval

36. C HECKLIST – R ESIDENTIAL A PPLICATION D OCUMENTATION F ORM ( PAGE 4 OF PACKET ) 10/25/2015 36

37. C HECKLIST - R ESIDENTIAL A PPLICATION D OCUMENTATION F ORM 10/25/2015 37 Required to complete LEA and ESC check for missing/incomplete information Submit with residential application TEA completes the 1 st and 2 nd Read

38. F EDERAL R EQUIREMENTS CFR § 300.114 LRE requirements CFR § 300.146 Responsibility of SEA (State Educational Agency) CFR §300.325 Private school placements by public agencies State Requirements Texas Education Code (TEC) §29.008. Contracts for Services; Residential Placement Texas Administrative Code (TAC) §89.61. Contracting for Residential Educational Placements for Students with Disabilities CFR § 300.114 LRE requirements CFR § 300.146 Responsibility of SEA (State Educational Agency) CFR §300.325 Private school placements by public agencies State Requirements Texas Education Code (TEC) §29.008. Contracts for Services; Residential Placement Texas Administrative Code (TAC) §89.61. Contracting for Residential Educational Placements for Students with Disabilities 10/25/2015 38 Federal and State Rules for Residential Placement

39. C ONTACT I NFORMATION Your ESC is the first point of contact 10/25/2015 39