1. OVERVIEW OF ENGINEERING MANUAL, Part 1 Susan Hoyler TIA, Director Standards Development and Promotion

2. Overview  What’s Inside  What’s Important to You

3. What’s Inside?  INTRODUCTION  STATEMENTS OF POLICY OF THE S&T DEPARTMENT  DEFINITONS AND TERMS  1.OBJECTIVE  2.ORGANIZATION  3.ENGINEERING COMMITTEES**  4.ELECTION PROCEDURES  5.MEETINGS  6.DEVELOPMENT OF STANDARDS **

4. What’s Inside?  7.MAINTENANCE OF STANDARDS  8.TIA STANDARDS, SPECIFICATIONS AND BULLETINS  9.PUBLISHED DOCUMENTS  10.INTERPRETATION OF TIA PUBLISHED DOCUMENTS  11.CORRESPONDENCE AND RECORDS  12.RELATIONS WITH OTHER ORGANIZATIONS  13.COMPLAINTS AND APPEALS  14.CHANGES TO TIA ENGINEERING MANUAL

5. What’s Inside?  ANNEX A- TSSC  ANNEX B- TIA LEGAL GUIDES  ANNEX C-ANSI PINS FORM AND TIA INTERNAL PN FORM  ANNEX D- SAMPLE MEETING NOTICE & AGENDA  ANNEX E –SAMPLE MEETING REPORT  ANNEX F- COMMITTEE CORRESPONDENCE  ANNEX G- CONTRIBUTION TEMPLATE  ANNEX H- STATEMENT FROM PATENT HOLDER  ANNEX I- NUMBERING OF DOCUMENTS

6. STATEMENTS OF POLICY  Yes, they are important!! Some more than others. Relationship with Other Elements of TIA Relationship with ANSI International Cooperation and Harmonization Patent Policy (to be discussed) Metric Policy – TIA Style Manual (Section 4.8), the International System of Units (SI), as specified in ANSI/IEEE-268 or its subsequent revisions, shall be used in TIA Standards. If necessary, dual dimensioning can be used but the policy requires that any variation from the policy be explained in the foreword or introduction

7. DEFINITIONS AND TERMS  Several listed but some useful ones are: Consensus: established when those participating in the consideration of the subject at hand have reached substantial agreement. Substantial agreement means more than a simple majority, but not necessarily unanimity. Consensus requires that all views and objections be considered and that a concerted effort be made toward their resolution. Consensus may also be achieved when the minority no longer wishes to articulate its objection. The opinions of the minority should be recorded with the report of the substantial agreement (consensus) of the majority. Normative Elements: those elements of a Standard setting the provisions with which it is necessary to comply in order to be able to claim conformity with the Standard. (See Section 2.1 of the TIA Style Manual).

8. DEFINITIONS AND TERMS  Useful terms Simple Majority - 50% of those eligible to vote, rounded down to an integer value plus 1 Telecommunications Systems Bulletin or TSB - a document proposed by a Formulating Group to publicize material which, although not a published Standard, may have significant value to industry or users. A TSB cannot be used to modify or amend a Standard, but may announce planned enhancements or modifications for a particular Standard.

9. OBJECTIVE  Rules for operation of the Engineering Committees  Legal Guidelines  Description of the organization of the Standards and Technology Department of the TIA and its Engineering Committees  Intellectual Property Policy  Rules for operation of the Technical Standards Subcommittee

10. ORGANIZATION  TIA separated its public policy divisions and the standards program in Jan. 2001. The change of the reporting relationships is not yet reflected in the current text of the Manual. Though separate, the public policy divisions and standards work closely on issues, for example, CALEA, E-911, etc.  TIA Technical Committee is responsible for establishing the broad technical policy of the Association, including the organization and operating policies of the Standards and Technology Department and Engineering Committees, and advises the Board of Directors on technical issues.

11. ENG. COMMITTEES  Appointment/Dismissal of Leaders  Membership Eligibility (3.2.1)  One Company, One Vote (3.2.3.1)  Government Participation (3.2.4)  Membership Voting Continuation (3.2.5)

12. CONDUCTING MEETINGS  Meeting Notices, Agenda, Reports  Keeping quorum  Voting procedures –In meetings –Letter Ballots

13. STDS DEVELOPMENT  Project Initiation  Ballot Initiation  Types of comments  Processing comments –Technical –Editorial –Non-Germane or Non-Technical

14. STDS DEVELOPMENT  Processing and resolving comments –Substantive (6.8.1) A substantive change in a Standard is one that directly and materially affects the use of the Standard. Examples of substantive changes: (1)“shall” to “should”; “should” to “shall”; (2)addition, deletion or revision of requirements, regardless of the number of changes; addition of mandatory compliance with referenced Standards –Editorial (6.8.2) A editorial change in a Standard is one that corrects typographical errors, grammatical errors, or clarifies a concept without making a substantive change.

15. STDS DEVELOPMENT –Non-Technical or Non-Germane Comment (6.8.3)  Recirculation Ballot –Entire document addressed (re-ballot) –Limited portions of document addressed (default ballot) Address technical changes and/or Highlight unresolved negative vote(s)  Approval for Publication

16. THE REST OF THE STUFF  Maintenance –Reaffirm –Revise –Rescind (Withdraw)  Bulletins  Types of Published Documents  Interpretation

17. THE REST OF THE STUFF  Correspondence and Records  Relationships with Other Organizations  Complaints an Appeals –Informal Complaint –Formal  Changes to the Manual

18. THE BEST FOR LAST?  Annexes contain useful information; most forms have been updated and are on web.  Document numbering will be discussed in separate session.  Patent Holder Statement is fixed, and will be described in a separate session.

19. QUESTIONS?