1. Presented to: By: Date: Federal Aviation Administration Automating Project Data Submittals Setting Expectations FAA Airports (AEA) Conference Cameron Bryan, Manager, Planning & Programming (ASW) April 3, 2012

2. 2 Federal Aviation Administration SOAR Update & Demo - 2012 Finding ways to streamline and improve efficiency Initiatives/Goals Objectives  Discuss status of this initiative and provide demo  Answer questions, receive feedback, seek initial impression of web portal

3. 3 Federal Aviation Administration SOAR Update & Demo - 2012 Finding ways to streamline and improve efficiency Background and Purpose  Existing database (SOAR) is 12 years old  Need to automate certain processes Project data submittals Electronic applications and grants Documentation (ALP’s, AMP’s)  There are 2 simultaneous efforts ongoing 1.Developing interactive website for airport sponsors 2.Developing a complete overhaul of FAA’s SOAR database

4. 4 Federal Aviation Administration SOAR Update & Demo - 2012 Finding ways to streamline and improve efficiency Summarize Interactive Website for Project Submittals  Create an external portal, separate from SOAR, for Sponsor data input and reporting 1. Sponsor inputs future project data online 2. Sponsor online access of grant expenditures and status 3. Sponsor inputs data online (contact info and construction progress) Note: To start, we are simply proposing to automate a manual process.  Use of SOAR data for document generation 4. System users ability to auto generate documents, w/ data contained in SOAR (Microsoft Office, PDF) Note: Available to internal FAA at first deployment

5. 5 Federal Aviation Administration SOAR Update & Demo - 2012 Finding ways to streamline and improve efficiency Summarize Top Priorities 1. Sponsor inputs future project data online  Sponsor access to external SOAR portal (outside of FAA firewall)  Enables sponsors to enter data and submit for FAA review  Project description and cost  Sponsor’s Anticipated construction start date/Operational date  Sponsor priority/justification  Phasing/Funding Plan

6. 6 Federal Aviation Administration SOAR Update & Demo - 2012 Finding ways to streamline and improve efficiency Summarize Top Priorities 1. Sponsor inputs future project data online  Benefits to FAA and Sponsor  More efficient use of resources  Sponsor ownership of their data  Sponsor receives immediate feedback through auto alerts  Improved standardization  Historical record  Paperwork reduction  Stepping stone to future benefits

7. 7 Federal Aviation Administration SOAR Update & Demo - 2012 Finding ways to streamline and improve efficiency Summarize Top Priorities 1. Sponsor inputs future project data online  Challenges  Training (must have thorough implementation plan)  Change in regional cultures  Interface with other external databases (i.e., state, airport, etc.)

8. 8 Federal Aviation Administration SOAR Update & Demo - 2012 Finding ways to streamline and improve efficiency Summarize Top Priorities 1. Sponsor inputs future project data online  How will it work?  Sponsor will login to external portal  Sponsor will enter data and submit to FAA  FAA will review and evaluate prior to accepting data through firewall  Alert/confirmation notification sent to Sponsor and FAA Note: FAA has ability to accept as-is, accept w/ comments, reject as-is, reject with comments, and edit data prior to accepting

9. 9 Federal Aviation Administration SOAR Update & Demo - 2012 Finding ways to streamline and improve efficiency Summarize Top Priorities 2. Sponsor online access of grant expenditures and status  Sponsor access to external SOAR portal (outside of FAA firewall)  Enables Sponsors to view near real time expenditures and grant balances  Data provided through a feed from Delphi (e:Invoicing)  Provides alerts

10. 10 Federal Aviation Administration SOAR Update & Demo - 2012 Finding ways to streamline and improve efficiency Summarize Top Priorities 2. Sponsor online access of grant expenditures and status  Benefits to FAA and Sponsor  Reduce Improper Payment errors  Visibility of “old” grants  Enhance customer service through transparency  Highlights the importance of timely drawdowns  Auto alert to FAA and Sponsors  Help Sponsor respond to single-audit and other audit activity

11. 11 Federal Aviation Administration SOAR Update & Demo - 2012 Finding ways to streamline and improve efficiency Summarize Top Priorities 2. Sponsor online access of grant expenditures and status  Challenges  Training  Delphi down and 48-hour lag time

12. 12 Federal Aviation Administration SOAR Update & Demo - 2012 Finding ways to streamline and improve efficiency Summarize Top Priorities 2. Sponsor online access of grant expenditures and status  How will it work?  Sponsor will login to external portal  Sponsor will choose various selection criteria to create view only reports  System will generate auto alerts  Grant activity  % of grants funds expended/remaining

13. 13 Federal Aviation Administration SOAR Update & Demo - 2012 Finding ways to streamline and improve efficiency Summarize Top Priorities 3. Sponsor inputs data online (contact info and construction progress)  Sponsor access to external SOAR portal (outside of FAA firewall)  Enables sponsors to enter data and submit for FAA review  To start…  Contact information  Construction progress data (beta test)

14. 14 Federal Aviation Administration SOAR Update & Demo - 2012 Finding ways to streamline and improve efficiency Summarize Top Priorities 3. Sponsor inputs data online (contact info and construction progress)  Benefits to FAA and Sponsor  Sponsor ownership of data  Building infrastructure for future expansion  Compare project physical vs. fiscal % completion  Helps prevent audit findings  Auto alert capability  Historical record

15. 15 Federal Aviation Administration SOAR Update & Demo - 2012 Finding ways to streamline and improve efficiency Summarize Top Priorities 3. Sponsor inputs data online (contact info and construction progress)  Challenges  Training  Change in regional cultures

16. 16 Federal Aviation Administration SOAR Update & Demo - 2012 Finding ways to streamline and improve efficiency Summarize Top Priorities 3. Sponsor inputs data online (contact info and construction progress)  How will it work?  Sponsor will login to external portal  Sponsor will enter data and submit to FAA  FAA will review and evaluate prior to accepting data through firewall  Alert/confirmation notification sent to Sponsor and FAA Note: FAA has ability to accept as-is, accept w/ comments, reject as-is, reject with comments, and edit data prior to accepting

17. 17 Federal Aviation Administration SOAR Update & Demo - 2012 Finding ways to streamline and improve efficiency Summarize Top Priorities 4. System users ability to auto generate documents  FAA ability to generate documents from SOAR data  Enables FAA to create/edit/save documents in Microsoft Office  Grant offers/amendments  Routine correspondence Note: This is the first step to electronic grants

18. 18 Federal Aviation Administration SOAR Update & Demo - 2012 Finding ways to streamline and improve efficiency Summarize Top Priorities 4. System users ability to auto generate documents  Benefits to FAA and Sponsor  Standardization  Sets path for 2-way electronic document sharing  Allows for customization  Plain language

19. 19 Federal Aviation Administration SOAR Update & Demo - 2012 Finding ways to streamline and improve efficiency Summarize Top Priorities 4. System users ability to auto generate documents  Challenges  Change in regional cultures

20. 20 Federal Aviation Administration SOAR Update & Demo - 2012 Finding ways to streamline and improve efficiency Summarize Top Priorities 4. System users ability to auto generate documents  How will it work?  FAA user will choose Document Generation tab  User will choose various selection criteria to generate document (Microsoft Office product)  User can save/edit/print to local device

21. 21 Federal Aviation Administration SOAR Update & Demo - 2012 Finding ways to streamline and improve efficiency Airports External Portal Demo

22. 22 Federal Aviation Administration SOAR Update & Demo - 2012 Finding ways to streamline and improve efficiency Thank You!