1. State Program Updates Mark Tennyson June 8, 2011

2. State Program Updates AGENDA AGENDA Biennium in review Biennium in review Program Staff Changes / Roles & Responsibilities Program Staff Changes / Roles & Responsibilities PSAP / OEM communication PSAP / OEM communication MSAG / GIS Funding Policy – Gillien 6/8 MSAG / GIS Funding Policy – Gillien 6/8 Budget Reports & BIS – Gordon 6/8 Budget Reports & BIS – Gordon 6/8 Secure State Project Updates – 6/9 Secure State Project Updates – 6/9 L.R. Kimball / Review of NG 911 Phase 1 Cost Analysis 6/9 L.R. Kimball / Review of NG 911 Phase 1 Cost Analysis 6/9

3. Biennium in review July 2009 – March 2011 paid from enhanced account: July 2009 – March 2011 paid from enhanced account: – 911 equipment = $2,291,667 –911 equipment maint. = $2,230,084 –PSAP circuits = $8,434,963 –Wireless = $4,436,028 –GIS mapping CPE = $ 101,320 –MSAG / GIS maint. = $1,382,204 –UPS CPE / Upgrade = $67,982 –Network = $1,050,723 –PSAP facility = $10,422 __________________________________________ TOTAL = $20,005,393 TOTAL = $20,005,393

4. Biennium in review Current Program Reports Current Program Reports  Quarterly PSAP Expenditure Reports  Includes statewide total expenditures  Distribution Reports and 9-1-1 Account Balances on website Future Program Reports Future Program Reports  PSAP Profile Reports from OEM Database  PSAP Equipment Status  Maintenance Schedules, upgrade timelines & new installs  Network Security Standards  Standard qualifying expenditures

5. Biennium in review Program Staff Changes: Program Staff Changes: –Deputy Director: Dave Stuckey –Tech & Resp Director: Mark Tennyson –911 Program Lead : Gillien Duvall –911 Program Analyst: Theresa Connell –911 PSAP Relations Analyst: Gordon Tiemeyer –9-1-1 GIS Database Analyst: Ryan Dalton –9-1-1 Office Specialist : Abigail Hungagte –9-1-1 Program Asst : Jeanie Stark Open Position: Open Position: –GIS Coordinator: Position should be posted this week

6. State Program Roles & Responsibilities State Program Roles & Responsibilities Mark Tennyson, Technology & Response Section Director Mark Tennyson, Technology & Response Section Director Section Goals & Objectives Section Goals & Objectives Performance reviews Performance reviews Work with 911 Program Lead to review & update / create Program policy Work with 911 Program Lead to review & update / create Program policy Work with 911 Program Lead on updating ORS via Legislative Concepts, and OAR revisions. Work with 911 Program Lead on updating ORS via Legislative Concepts, and OAR revisions. Final review of all 9-1-1 payments Final review of all 9-1-1 payments Oversees OEM SAR Position (Georges Kleinbaum) Oversees OEM SAR Position (Georges Kleinbaum) Oversees OEM Communication Officer (Marty McKillip) EAS system, NAWAS, Amateur Radio Oversees OEM Communication Officer (Marty McKillip) EAS system, NAWAS, Amateur Radio Oversees 2 OEM IT Staff (Steve Ollis, Pat Pope) Oversees 2 OEM IT Staff (Steve Ollis, Pat Pope) State Emergency Coordination State Emergency Coordination Rotates Executive Duty Officer weekly shifts with other OEM Section Directors & Deputy Director Rotates Executive Duty Officer weekly shifts with other OEM Section Directors & Deputy Director Attends Legislative Hearings, Work sessions for related issues Attends Legislative Hearings, Work sessions for related issues

7. State Program Roles & Responsibilities State Program Roles & Responsibilities Gillien Duvall, Technical Operations Coordinator / 9-1-1 Program Lead Review work of 9-1-1 program staff Review work of 9-1-1 program staff Coordinate staff projects & schedules Coordinate staff projects & schedules Review & update / create Program policy Review & update / create Program policy Update ORS via Legislative Concepts, and OAR revisions. Update ORS via Legislative Concepts, and OAR revisions. 9-1-1 Pager Duty 9-1-1 Pager Duty

8. State Program Roles & Responsibilities State Program Roles & Responsibilities Theresa Connell, 9-1-1 Program Analyst Next Generation 9-1-1 Next Generation 9-1-1 CPE contracts & billing CPE contracts & billing CPE installs, upgrades, maintenance CPE installs, upgrades, maintenance Wireless committee Wireless committee Secure State / Network Security Secure State / Network Security CarsNet / ECATS CarsNet / ECATS Outage Notification Policy Outage Notification Policy PSAP Profiles- Updating PSAP Profiles- Updating 9-1-1 Pager Duty 9-1-1 Pager Duty

9. State Program Roles & Responsibilities State Program Roles & Responsibilities Gordon Tiemeyer, 9-1-1 PSAP Relations Analyst Disaster Recovery Planning Disaster Recovery Planning PSAP Disaster Recovery Plans PSAP Disaster Recovery Plans UPS Status Report UPS Status Report Annual Budget Reports Annual Budget Reports Updating templates Updating templates Compiling Information for Reporting Compiling Information for Reporting Assisting PSAPs with completion Assisting PSAPs with completion Basic Information Sheet Basic Information Sheet Billing / Financial / Legislative Concepts Billing / Financial / Legislative Concepts 9-1-1 Pager Duty 9-1-1 Pager Duty

10. State Program Roles & Responsibilities State Program Roles & Responsibilities Open position, 9-1-1 GIS Coordinator Review GIS contracts and billing Review GIS contracts and billing Coordinate data distribution Coordinate data distribution Track MSAG / GIS maintenance contracts & reimbursements Track MSAG / GIS maintenance contracts & reimbursements

11. State Program Roles & Responsibilities State Program Roles & Responsibilities Ryan Dalton, 9-1-1 GIS Database Analyst GIS Data Coordination GIS Data Coordination PSAP Mapping Data Update Automation PSAP Mapping Data Update Automation Regional Data Initiatives Regional Data Initiatives GIS Program Support GIS Program Support Mapping Software Support Mapping Software Support Software Review and Recommendations Software Review and Recommendations

12. State Program Roles & Responsibilities State Program Roles & Responsibilities Jeanie Stark, 9-1-1 Program Assistant Quarterly distribution Quarterly distribution Bill paying Bill paying Expense reporting Expense reporting Meeting minutes Meeting minutes Quarterly meeting assistance Quarterly meeting assistance Other duties as assigned Other duties as assigned

13. State Program Roles & Responsibilities State Program Roles & Responsibilities Abigail Hungate, 9-1-1 Office Specialist Mail Mail Bill prep, database entry Bill prep, database entry Meeting minutes Meeting minutes PSAP list updates PSAP list updates OEM front desk coverage OEM front desk coverage Other duties as assigned Other duties as assigned

14. PSAP/OEM Communication PSAP/OEM Communication Other than months in which the 911 quarterly is held, OEM will begin in July hosting monthly PSAP / OEM conference calls: Other than months in which the 911 quarterly is held, OEM will begin in July hosting monthly PSAP / OEM conference calls: –State program will provide project status updates –Q & A –Open discussion

15. Questions Contact Information: Mark Tennyson Technology & Response Section Director Oregon Emergency Management PO Box 14370 Salem, OR 97309 Ph: 503-378-2911 ext: 22265 mark.tennyson@state.or.us