1. An Integrated Project under EU 6th Framework Programme Kick-off meeting, Hamburg 15-16 September 2004 Chris Hewitt, Met Office Hadley Centre, UK chris.hewitt@metoffice.gov.uk ENSEMBLES

2. Page 2© Crown copyright 2004 History 2002  Jun: Expressions of Interest submitted for 3 separate Integrated Projects - IMPRESS, EURIPIDES, GENIE  Dec: EC released the 1 st call for the Thematic sub-priority 1.1.6.3 on Global Change and Ecosystems 2003  Feb: Meeting held in Amsterdam. Merged IMPRESS, EURIPIDES, GENIE to form ENSEMBLES to fully address the 1 st call for Topic I.4a for “Integrated climate change scenarios”. Formed a consortium to integrate the efforts of the global and regional climate model, climate impacts and socio-economic model communities to produce internally consistent, thoroughly evaluated information at the seasonal to decadal and longer timescales, to the user community!

4. Page 4© Crown copyright 2004 History – continued 2003 cont.  Apr: ENSEMBLES 123 page proposal submitted, €20 million of EC funding requested  Jun: ENSEMBLES evaluated very highly, €15 million of EC funding  Jul: enter contract negotiation. ENSEMBLES Management Board (EMB) met in Amsterdam to discuss evaluation and budget. Attended by Ib Troen  Aug03-Jan04: Worked on Consortium Agreement  Oct: EMB met in Hamburg to discuss progress with Description of Work (DoW)  Dec: DoW vn1.0 (193 pages) and CPFs submitted to Ib for comments

5. Page 5© Crown copyright 2004 History – continued 2004  Jan: received Ib’s revisions for the DoW  Feb: sent preliminary response to the revisions  Feb: Georgios Amanatidis becomes EC Project Officer for ENSEMBLES  Mar: sent revised DoW (vn1.2, 265 pages) to Georgios  May: negotiation meeting in Brussels (Amanatidis, Griggs, Hewitt, Broad) resulting in Actions for acceptance of DoW  May: EMB met with Georgios in Reading to discuss completion of Actions  Jun: DoW (vn1.4, 304 pages) accepted  Sep: project started and kick-off meeting held in Hamburg

6. Page 6© Crown copyright 2004 Description of Work Main changes to the structure are in the following sections: Section 2 – Project Goal and 6 objectives, each with operational goals and measures of success Section 6.1 – the 5 year plans. Each RT has:  Aim, Primary Objectives, Current state of knowledge, scientific/technical questions, Work Packages and associated Tasks Section 8.6 – first 18 months for each RT  each WP has Objectives, Tasks, Deliverables and Milestones

7. Page 7© Crown copyright 2004 Management – RT0 The Project Office: ENSEMBLES Co-ordinator Dave Griggs ENSEMBLES Director Chris Hewitt ENSEMBLES Secretary TBA Assisted by: ENSEMBLES EC Project Officer Georgios Amanatidis Met Office EU Manager Adrian Broad ENSEMBLES Management Board 2 RT co-ordinators per RT RT Steering Groups Work Package leaders All participants

8. Page 8© Crown copyright 2004 RT0 will:  Provide overall co-ordination and top-level management for your project. Note: each RT has its own internal management (WPx.0, Steering Groups) A challenge - 5 year project 70 partners from Europe, USA, Australia 10 RTs (each similar in size to FP5 projects)  Monitor milestones and deliverables  Transmit reports, information and deliverables to the EC  Administer funds, deliver audits from the participants to the EC  Organise and chair the annual General Assembly and EMB meetings  Host top-level web page for the project Note: each RT will additionally have their own web page  Work with the RTs (particularly RT8) to disseminate information from the project to scientific community, stakeholders, policymakers and the public

9. Page 9© Crown copyright 2004 Communication – Meetings  Kick-off meeting – to include the first meeting of the General Assembly, RT meetings, and EMB  Annual General Assembly to discuss progress and plans  EMB to meet as often as required (at least once a year)  Regular RT and WP meetings mainly to discuss science (could coincide with external conferences)  End of project conference to showcase the project’s outcomes  Project Office and Project Officer to meet regularly

10. Page 10© Crown copyright 2004 Communication – Reports Every 12 months the consortium will submit 4 reports to the EC: 1. Activity report for the previous year  Overview of activities carried out  Progress towards objectives, milestones, deliverables  Description of training activities 2. Management report for the previous year  Justification of resources deployed by each participant  Financial statement prepared by each participant  Audit certificate from each participant  Summary financial report prepared by the co-ordinator 3. Updated implementation plan for the following 18 months 4. Financial plan containing estimated costs for each participant for the following 18 months

11. Reports (including audit certificates) and deliverables, need to be submitted to the EC within 45 days! within 30 days To coordinate all of this, input for reports needed promptly, and all audit certificates to be sent to the co-ordinator within 30 days.

12. Page 12© Crown copyright 2004 Communication – Other Web sites:  Top-level web site is http://www.ensembles-eu.orghttp://www.ensembles-eu.org  Currently no ENSEMBLES logo…  Each RT will develop their own RT-specific web sites in coming months E-mail. We currently have the following lists:  Project-wide list of one or two email addresses per participant (e.g. “Authorised Contact Person” from CPF, PIs from each participant)  Each RT has their own internal list  A list for the EMB members Project Office can be contacted on ensemblesfp6@metoffice.gov.uk

13. Page 13© Crown copyright 2004 Upcoming Milestones and Deliverables 51 milestones/deliverables due in first year. The immediate ones are: Month1M2A.1specification of common list of fields Month2 D0.1kick-off meeting D0.2Director and Secretary appointed Month3M2A.2choice of common set of forcings M2A.3choice of scenarios websites for several RTs Month6D2B.1experimental plan for 20km RCM D2B.3server for RCM output data D3.1.1/M3.1 definition/specification of non-climatic regional changes D7.1ensemble of adapted IPCC scenarios D8.2/M8.2 project publicity material

14. Page 14© Crown copyright 2004 Remaining meeting schedule Today 19:00: dinner at Hotel YoHo Tomorrow 09:00-12:00:separate and joint RT meetings 10:30-11:00 coffee 12:00-13:30 lunch 13:30-15:00:short presentations from each RT (5-10 mins each), to report back on project-wide issues and ideas, planned meetings, interlinkages 15:00-15:30coffee 15:30-16:30separate and joint RT meetings 16:30-17:00:concluding remarks Friday: ENSEMBLES Management Board