1. High Speed 2 – Rapid Collaborative Project Planning 11 th October 2012

2. Jon Kerbey Head of Management Systems, HS2 Previous employment:  Systems Architect - Major Projects, Halcrow/CH2M Hill  European Development Director, AECOM

3. Agenda Introduction & Background Integrated Systems Environment EPPM Cloud Solution Lessons Learned (so far) Q&A

4. HS2 INTRODUCTION & BACKGROUND

5. What is HS2? Backbone of a new transport system Truly national network Phase 1: London to Birmingham Phase 2: Manchester, Leeds and Heathrow

6. Scale: phase 1 140 miles long Up to 14 trains an hour Reduced journey times Travel up to 225 mph Will support around 40,000 jobs

7. HS2 organisation Not fully representative

8. Purpose: Phase 1 Progress next stage of engineering, design and environmental work Develop and consult on the Environmental Statement Deposit the hybrid Bill in Parliament by the end of 2013

9. Goal and Strategic Objectives: Phase 1 Spring 2012Engagement programme along phase 1 route on Environmental Impact Assessment issues After Summer recess in September 2012Consultation with statutory bodies on the safeguarding zone for phase 1 Spring 2013Consultation on draft Environmental Statement for phase 1 including design refinement End of 2013Submission of hybrid Bill 2015Target date for Royal Assent for the Hybrid Bill, containing legal powers to construct HS2 2017-2025Construction period (starts and ends at different times and at different points along the route) 2024-2026Commissioning and testing 2026Phase 1 line opens to passengers

10. Integrated Systems Environment

11. IM Challenges Robust, flexible systems Stakeholder interactions Design development Environmental mitigation Requirements Change Collaborative environment Efficiency savings Integrated information model Rapid response Informed decision making

12. Interim Environment Hosted outside of the HS2/DfT environment  Critigen (Denver)  Bentley (Ireland) Short term solution enabling HS2 to “hit the ground running” ~20Tb data in 7 months

13. Managed Service Environment Hosted in the UK Full integration between systems Single Sign On ~50Tb data anticipated by October 2013 Built for the future

14. Integrated Systems Primavera P6 Client SharePoint ESRI ArcGIS Design, production and review applications Primavera Risk Analysis Microsoft Office Integrated risk management Integrated cost management Integrated reporting Integrated requirements management Integrated change management ProjectWise

15. Integrated Systems 15 UKOUG Primavera Conference 2012

16. Integrated Systems 16 UKOUG Primavera Conference 2012 Simple interim systems - 100 days Migration of historic data creates starting point Simple interim systems - 100 days Migration of historic data creates starting point “Single source” of truth Supports quick, effective decision making “Single source” of truth Supports quick, effective decision making Value for money Reduces cost and risk of rework Enables the exchange of ideas and information in an open environment Value for money Reduces cost and risk of rework Enables the exchange of ideas and information in an open environment Use best practices that are scalable to future phases Saves cost and time in re-development Use best practices that are scalable to future phases Saves cost and time in re-development

17. HS2 EPPM CLOUD SOLUTION

18. John Bennett Critigen EPPM Practice Manager Previous employment:  Fujitsu  T-Mobile  Network Rail Introduced ‘P3e’ to Network Rail at version 3.5 in 2003 Helped and supported many companies since with their P6 implementations

19. EPPM Cloud Model

20. Mobilisation HS2 Requirements & Desired Outcomes SystemSet-Up ToolsetConfiguration Training Support Service Management HS2 Requirements & Desired Outcomes Single project controls platform Single project controls platform Access for the HS2 team and partners Access for the HS2 team and partners

21. Mobilisation HS2 Requirements & Desired Outcomes System Set-Up ToolsetConfiguration Training Support Service Management System Set-Up Infrastructure Infrastructure Oracle Licenses via BPO (subscription) Oracle Licenses via BPO (subscription) Software Software HS2 IT changes (Java versions etc) HS2 IT changes (Java versions etc)

22. Mobilisation HS2 Requirements & Desired Outcomes SystemSet-Up ToolsetConfiguration Training Support Service Management Toolset Configuration Security Security EPS / WBS / OBS EPS / WBS / OBS Dashboards Dashboards Reports Reports

23. Mobilisation HS2 Requirements & Desired Outcomes SystemSet-Up ToolsetConfiguration Training Support Service Management Training Dashboards Dashboards Administration Administration Reports Reports

24. Mobilisation HS2 Requirements & Desired Outcomes SystemSet-Up ToolsetConfiguration Training Support Service Management Support 24x7 Helpdesk 24x7 Helpdesk Super User extension Super User extension No HS2 support resources e.g. DBA No HS2 support resources e.g. DBA

25. Mobilisation HS2 Requirements & Desired Outcomes SystemSet-Up ToolsetConfiguration Training Support Service Management Lessons Learned Lessons Learned Continual Improvement Continual Improvement Business Engagement (users & stakeholders) Business Engagement (users & stakeholders) Future Requirements Identification Future Requirements Identification

26. Collaboration HS2 Requirements & Desired Outcomes SystemSet-Up ToolsetConfiguration Training Support Service Management 3 rd party IT configuration Firewalls 3 rd party IT configuration Firewalls PSC access Security Access Security Access Advice & Guidance Activity Codes Advice & Guidance Activity Codes Support to increased user base

27. Upgrades HS2 Requirements & Desired Outcomes SystemSet-Up ToolsetConfiguration Training Support Service Management Release Management Internal Testing & QA Analyse Technical Impacts Release Management Internal Testing & QA Analyse Technical Impacts P6 Release 8.1 -> 8.2 Service Packs Routine Maintenance P6 Release 8.1 -> 8.2 Service Packs Routine Maintenance Analyse Business Impacts Ensure no impact to layouts, reports & dashboards Analyse Business Impacts Ensure no impact to layouts, reports & dashboards Analyse user training needs No user changes with this release Analyse user training needs No user changes with this release Analyse technical and business support requirements No impact with the current upgrade Analyse technical and business support requirements No impact with the current upgrade

28. The Future Increased User Base Integration Tilos (Linear Planning) Esri ArcGIS (Spatial Analysis) Cost Management Risk Management Change Management Bentley ProjectWise BIM Increased Collaboration across Stakeholders Upgrades Managed releases of Primavera P6 Proactively Address Future HS2 Requirements

29. Lessons Learned (so far)...... Diverse range of user capability Creating working practices via a collaborative approach takes longer but receives wider adoption in the long run Consistency has to be enforced through formal processes and procedures - anything informal is likely not to be adhered to UKOUG Primavera Conference 2012

30. Summary P6 is part of the HS2 Integrated System Universal Access & Enhanced Collaboration  All working in the same environment  Access from all locations Single Source of Truth  Consistent Dashboards & Reports reflect true progress  Standardisation & Control across the major programme

31. Key Message HS2 are in the business of designing and building a rail network not running IT applications No need to operate data centres or setup and support applications for specialist tools like Primavera

32. QUESTIONS

33. PLEASE VISIT CRITIGEN IN THE EXHIBITION AREA WWW.EPPMCLOUD.COM WWW.EPPMCLOUD.COM THANK YOU