1. Copyright 2002, Paradigm Publishing Inc. CHAPTER 1 BACKNEXTEND 1-1 LINKS TO OBJECTIVES Worksheet Elements Worksheet Elements Worksheet Area Elements Worksheet Area Elements Enter Data Save Print Edit Data Using Help Commands Review Commands Review BENCHMARK SERIES Preparing an Excel Worksheet Core Level Unit 1 Excel 2002

2. Copyright 2002, Paradigm Publishing Inc. CHAPTER 1 BACKNEXTEND 1-2 LINKS TO OBJECTIVES Worksheet Elements Worksheet Elements Worksheet Area Elements Worksheet Area Elements Enter Data Save Print Edit Data Using Help Commands Review Commands Review Performance Objectives Identify the various elements of an Excel worksheet Create, save, and print a worksheet Enter data in a worksheet Edit data in a worksheet Use the Help feature

3. Copyright 2002, Paradigm Publishing Inc. CHAPTER 1 BACKNEXTEND 1-3 LINKS TO OBJECTIVES Worksheet Elements Worksheet Elements Worksheet Area Elements Worksheet Area Elements Enter Data Save Print Edit Data Using Help Commands Review Commands Review Opening Microsoft Excel

4. Copyright 2002, Paradigm Publishing Inc. CHAPTER 1 BACKNEXTEND 1-4 LINKS TO OBJECTIVES Worksheet Elements Worksheet Elements Worksheet Area Elements Worksheet Area Elements Enter Data Save Print Edit Data Using Help Commands Review Commands Review Elements of a Worksheet Title Bar Menu Bar Standard Toolbar Formatting Toolbar Name Box Formula Bar Status Bar Vertical Scroll Bar Horizontal Scroll Bar Sheet Tabs New Workbook Task Pane

5. Copyright 2002, Paradigm Publishing Inc. CHAPTER 1 BACKNEXTEND 1-5 LINKS TO OBJECTIVES Worksheet Elements Worksheet Elements Worksheet Area Elements Worksheet Area Elements Enter Data Save Print Edit Data Using Help Commands Review Commands Review Arranging Toolbars Toolbars can be displayed in two lines… …or in one line hidden icons can be accessed using the drop-down arrow

6. Copyright 2002, Paradigm Publishing Inc. CHAPTER 1 BACKNEXTEND 1-6 LINKS TO OBJECTIVES Worksheet Elements Worksheet Elements Worksheet Area Elements Worksheet Area Elements Enter Data Save Print Edit Data Using Help Commands Review Commands Review Arranging Toolbars turn the display of toolbars on/off by right-clicking anywhere on a toolbar and selecting toolbar - or View, Toolbars

7. Copyright 2002, Paradigm Publishing Inc. CHAPTER 1 BACKNEXTEND 1-7 LINKS TO OBJECTIVES Worksheet Elements Worksheet Elements Worksheet Area Elements Worksheet Area Elements Enter Data Save Print Edit Data Using Help Commands Review Commands Review Elements of a Worksheet Area a document is referred to as a workbook individual sheets the area containing the gridlines is called the worksheet area Name Box displays cell reference (address) for active cell Formula Bar Column Header (lettered) Row Header (numbered) Select All Button Active Cell Fill Handle Cell Pointer Gridlines

8. Copyright 2002, Paradigm Publishing Inc. CHAPTER 1 BACKNEXTEND 1-8 LINKS TO OBJECTIVES Worksheet Elements Worksheet Elements Worksheet Area Elements Worksheet Area Elements Enter Data Save Print Edit Data Using Help Commands Review Commands Review Moving the Insertion Point TAB takes insertion point to next cell cell reference in Name Box changes Shift +Tab takes insertion point to previous cell other keyboard commands…

9. Copyright 2002, Paradigm Publishing Inc. CHAPTER 1 BACKNEXTEND 1-9 LINKS TO OBJECTIVES Worksheet Elements Worksheet Elements Worksheet Area Elements Worksheet Area Elements Enter Data Save Print Edit Data Using Help Commands Review Commands Review Moving the Insertion Point Enterdown to the next cell Shift + Enterup to the next cell Homecell at beginning of row Arrow Keysnext cell in direction of arrow Ctrl + Endlast cell in worksheet Ctrl + Homefirst cell in worksheet Page Downcell in next window (16-24 rows) Page Upcell in previous window Alt + Page Downcell in window to right (8-11 columns) Alt + Page Upcell in window to left

10. Copyright 2002, Paradigm Publishing Inc. CHAPTER 1 BACKNEXTEND 1-10 LINKS TO OBJECTIVES Worksheet Elements Worksheet Elements Worksheet Area Elements Worksheet Area Elements Enter Data Save Print Edit Data Using Help Commands Review Commands Review Moving the Insertion Point Edit, Go To (Ctrl + G) key cell reference click to move insertion point

11. Copyright 2002, Paradigm Publishing Inc. CHAPTER 1 BACKNEXTEND 1-11 LINKS TO OBJECTIVES Worksheet Elements Worksheet Elements Worksheet Area Elements Worksheet Area Elements Enter Data Save Print Edit Data Using Help Commands Review Commands Review Moving the Insertion Point with the mouse position cell pointer on the desired cell and click left mouse button use scroll bars does NOT move insertion point - click to change active cell

12. Copyright 2002, Paradigm Publishing Inc. CHAPTER 1 BACKNEXTEND 1-12 LINKS TO OBJECTIVES Worksheet Elements Worksheet Elements Worksheet Area Elements Worksheet Area Elements Enter Data Save Print Edit Data Using Help Commands Review Commands Review Entering Data in a Cell key text notice Ready changes to Enter as soon as you begin entering text text being entered also appears in Formula bar

13. Copyright 2002, Paradigm Publishing Inc. CHAPTER 1 BACKNEXTEND 1-13 LINKS TO OBJECTIVES Worksheet Elements Worksheet Elements Worksheet Area Elements Worksheet Area Elements Enter Data Save Print Edit Data Using Help Commands Review Commands Review Entering Data in a Cell long text entries overlap the next cell to the right does not become part of next cell long number entries may appear as number signs notice full number still appears in Formula bar

14. Copyright 2002, Paradigm Publishing Inc. CHAPTER 1 BACKNEXTEND 1-14 LINKS TO OBJECTIVES Worksheet Elements Worksheet Elements Worksheet Area Elements Worksheet Area Elements Enter Data Save Print Edit Data Using Help Commands Review Commands Review Saving a Workbook Save File Ctrl + S Save As or Save button on Standard toolbar key workbook name press Enter or click Save

15. Copyright 2002, Paradigm Publishing Inc. CHAPTER 1 BACKNEXTEND 1-15 LINKS TO OBJECTIVES Worksheet Elements Worksheet Elements Worksheet Area Elements Worksheet Area Elements Enter Data Save Print Edit Data Using Help Commands Review Commands Review Naming a File Up to 255 characters including drive letter, any folder names, and can include spaces Symbols that cannot be used: forward slash (/)question mark (?) backslash (\)quotation mark (“) greater than sign (>)colon (:) less than sign (<)semicolon (;) asterisk (*)pipe symbol (|)

16. Copyright 2002, Paradigm Publishing Inc. CHAPTER 1 BACKNEXTEND 1-16 LINKS TO OBJECTIVES Worksheet Elements Worksheet Elements Worksheet Area Elements Worksheet Area Elements Enter Data Save Print Edit Data Using Help Commands Review Commands Review Opening a Workbook Open button on Standard toolbar or Open File Ctrl + O double-click name or click name once to select and click Open

17. Copyright 2002, Paradigm Publishing Inc. CHAPTER 1 BACKNEXTEND 1-17 LINKS TO OBJECTIVES Worksheet Elements Worksheet Elements Worksheet Area Elements Worksheet Area Elements Enter Data Save Print Edit Data Using Help Commands Review Commands Review Printing a Workbook Print button on Standard toolbar or Ctrl + P Print File click OK

18. Copyright 2002, Paradigm Publishing Inc. CHAPTER 1 BACKNEXTEND 1-18 LINKS TO OBJECTIVES Worksheet Elements Worksheet Elements Worksheet Area Elements Worksheet Area Elements Enter Data Save Print Edit Data Using Help Commands Review Commands Review Closing a Workbook or Close File click Close button

19. Copyright 2002, Paradigm Publishing Inc. CHAPTER 1 BACKNEXTEND 1-19 LINKS TO OBJECTIVES Worksheet Elements Worksheet Elements Worksheet Area Elements Worksheet Area Elements Enter Data Save Print Edit Data Using Help Commands Review Commands Review Exiting Excel Exit File click Close button double-click Excel icon or

20. Copyright 2002, Paradigm Publishing Inc. CHAPTER 1 BACKNEXTEND 1-20 LINKS TO OBJECTIVES Worksheet Elements Worksheet Elements Worksheet Area Elements Worksheet Area Elements Enter Data Save Print Edit Data Using Help Commands Review Commands Review Expanding Drop-Down Menus only most popular options display adaptive menu shows first-rank options click down-pointing arrows to display second-rank options also expands if you click an option and pause if you choose a second-rank option, it is promoted and becomes a first-rank option the next time the drop-down menu is displayed

21. Copyright 2002, Paradigm Publishing Inc. CHAPTER 1 BACKNEXTEND 1-21 LINKS TO OBJECTIVES Worksheet Elements Worksheet Elements Worksheet Area Elements Worksheet Area Elements Enter Data Save Print Edit Data Using Help Commands Review Commands Review Expanding Drop-Down Menus to display all menu options… Tools, Customize

22. Copyright 2002, Paradigm Publishing Inc. CHAPTER 1 BACKNEXTEND 1-22 LINKS TO OBJECTIVES Worksheet Elements Worksheet Elements Worksheet Area Elements Worksheet Area Elements Enter Data Save Print Edit Data Using Help Commands Review Commands Review Changing the Default Folder for current session… File, Open click triangle to display drop-down list select drive and/or folder click Cancel

23. Copyright 2002, Paradigm Publishing Inc. CHAPTER 1 BACKNEXTEND 1-23 LINKS TO OBJECTIVES Worksheet Elements Worksheet Elements Worksheet Area Elements Worksheet Area Elements Enter Data Save Print Edit Data Using Help Commands Review Commands Review Changing the Default Folder permanently… Tools, Options key desired location

24. Copyright 2002, Paradigm Publishing Inc. CHAPTER 1 BACKNEXTEND 1-24 LINKS TO OBJECTIVES Worksheet Elements Worksheet Elements Worksheet Area Elements Worksheet Area Elements Enter Data Save Print Edit Data Using Help Commands Review Commands Review Editing Data click cell to make it active anything keyed will take the place of existing data in an active cell double-click cell to edit notice Status bar Backspace key deletes character left of the insertion point Delete key deletes character right of the insertion point moving insertion point arrow keys, mouse, Home key, End key can use same keys to make changes in Formula bar when editing is complete change out of Edit mode make another cell active, Enter, Tab, Shift + Tab or Enter on the Formula bar

25. Copyright 2002, Paradigm Publishing Inc. CHAPTER 1 BACKNEXTEND 1-25 LINKS TO OBJECTIVES Worksheet Elements Worksheet Elements Worksheet Area Elements Worksheet Area Elements Enter Data Save Print Edit Data Using Help Commands Review Commands Review Using Automatic Entering Features AutoComplete automatically inserts data that begins the same as a previous cell press Enter to accept or continue typing AutoCorrect automatically corrects many common typing errors e.g. teh changes to the view, add, or delete replacements with Tools, AutoCorrect Options

26. Copyright 2002, Paradigm Publishing Inc. CHAPTER 1 BACKNEXTEND 1-26 LINKS TO OBJECTIVES Worksheet Elements Worksheet Elements Worksheet Area Elements Worksheet Area Elements Enter Data Save Print Edit Data Using Help Commands Review Commands Review Using Automatic Entering Features AutoFill quickly fills a range of cells with the same data or with a series drag fill handle to consecutive cells can also be used for sequences select both cells (start and increment) hold down Ctrl while dragging the fill handle if you do not want a series to increment

27. Copyright 2002, Paradigm Publishing Inc. CHAPTER 1 BACKNEXTEND 1-27 LINKS TO OBJECTIVES Worksheet Elements Worksheet Elements Worksheet Area Elements Worksheet Area Elements Enter Data Save Print Edit Data Using Help Commands Review Commands Review Working with the Task Pane click to open a blank workbook will close Task Pane click Close button to close task pane or View, Task Pane to close task pane

28. Copyright 2002, Paradigm Publishing Inc. CHAPTER 1 BACKNEXTEND 1-28 LINKS TO OBJECTIVES Worksheet Elements Worksheet Elements Worksheet Area Elements Worksheet Area Elements Enter Data Save Print Edit Data Using Help Commands Review Commands Review Working with the Task Pane drop-down triangle reveals other task panes use Back and/or Forward buttons to maneuver within task panes

29. Copyright 2002, Paradigm Publishing Inc. CHAPTER 1 BACKNEXTEND 1-29 LINKS TO OBJECTIVES Worksheet Elements Worksheet Elements Worksheet Area Elements Worksheet Area Elements Enter Data Save Print Edit Data Using Help Commands Review Commands Review Working with the Task Pane undock Task Pane point and drag title bar dock Task Pane double-click title bar

30. Copyright 2002, Paradigm Publishing Inc. CHAPTER 1 BACKNEXTEND 1-30 LINKS TO OBJECTIVES Worksheet Elements Worksheet Elements Worksheet Area Elements Worksheet Area Elements Enter Data Save Print Edit Data Using Help Commands Review Commands Review Selecting Cells using the mouse column point to header and click row adjacent cells drag with mouse nonadjacent cells Ctrl + click header(s) or cell(s) all cells click Select All button

31. Copyright 2002, Paradigm Publishing Inc. CHAPTER 1 BACKNEXTEND 1-31 LINKS TO OBJECTIVES Worksheet Elements Worksheet Elements Worksheet Area Elements Worksheet Area Elements Enter Data Save Print Edit Data Using Help Commands Review Commands Review Selecting Cells using the keyboard cells in direction of arrowShift + arrow key beginning of rowShift + Home beginning of worksheet Shift + Ctrl + Home last cell containing dataShift + Ctrl + End entire columnCtrl + spacebar entire rowShift + spacebar entire worksheetCtrl + A or Ctrl + Shift + spacebar

32. Copyright 2002, Paradigm Publishing Inc. CHAPTER 1 BACKNEXTEND 1-32 LINKS TO OBJECTIVES Worksheet Elements Worksheet Elements Worksheet Area Elements Worksheet Area Elements Enter Data Save Print Edit Data Using Help Commands Review Commands Review Selecting Cells data within cells double-click to edit cell contents drag with mouse or use Shift + arrow key can also press F8 to turn on Extend mode

33. Copyright 2002, Paradigm Publishing Inc. CHAPTER 1 BACKNEXTEND 1-33 LINKS TO OBJECTIVES Worksheet Elements Worksheet Elements Worksheet Area Elements Worksheet Area Elements Enter Data Save Print Edit Data Using Help Commands Review Commands Review Formatting with AutoFormat to apply a variety of predesigned formats to cells in a worksheet select cells (not Select All) Format, AutoFormat select format click OK

34. Copyright 2002, Paradigm Publishing Inc. CHAPTER 1 BACKNEXTEND 1-34 LINKS TO OBJECTIVES Worksheet Elements Worksheet Elements Worksheet Area Elements Worksheet Area Elements Enter Data Save Print Edit Data Using Help Commands Review Commands Review Using Help type your question select the desired topic information about the topic is displayed in Help window select a link for more information close

35. Copyright 2002, Paradigm Publishing Inc. CHAPTER 1 BACKNEXTEND 1-35 LINKS TO OBJECTIVES Worksheet Elements Worksheet Elements Worksheet Area Elements Worksheet Area Elements Enter Data Save Print Edit Data Using Help Commands Review Commands Review Using Help Help Window can also be displayed by clicking: Microsoft Excel Help Button on Standard toolbar Help, Microsoft Excel Help from menu Microsoft Excel Help hyperlink in New Workbook Task Pane

36. Copyright 2002, Paradigm Publishing Inc. CHAPTER 1 BACKNEXTEND 1-36 LINKS TO OBJECTIVES Worksheet Elements Worksheet Elements Worksheet Area Elements Worksheet Area Elements Enter Data Save Print Edit Data Using Help Commands Review Commands Review Using Help Help Window Toolbar Buttons Auto Tile Show Back Forward Print Options window expands

37. Copyright 2002, Paradigm Publishing Inc. CHAPTER 1 BACKNEXTEND 1-37 LINKS TO OBJECTIVES Worksheet Elements Worksheet Elements Worksheet Area Elements Worksheet Area Elements Enter Data Save Print Edit Data Using Help Commands Review Commands Review Using Help Meet the Office Assistant To turn off display: Help, Hide the Office Assistant To permanently turn off: click Options button and remove check mark from Use the Office Assistant

38. Copyright 2002, Paradigm Publishing Inc. CHAPTER 1 BACKNEXTEND 1-38 LINKS TO OBJECTIVES Worksheet Elements Worksheet Elements Worksheet Area Elements Worksheet Area Elements Enter Data Save Print Edit Data Using Help Commands Review Commands Review How do you display the Save As dialog box? Commands Review File Save As

39. Copyright 2002, Paradigm Publishing Inc. CHAPTER 1 BACKNEXTEND 1-39 LINKS TO OBJECTIVES Worksheet Elements Worksheet Elements Worksheet Area Elements Worksheet Area Elements Enter Data Save Print Edit Data Using Help Commands Review Commands Review How do you display the Open dialog box? Commands Review Open button on Standard toolbar or Open File Ctrl + O

40. Copyright 2002, Paradigm Publishing Inc. CHAPTER 1 BACKNEXTEND 1-40 LINKS TO OBJECTIVES Worksheet Elements Worksheet Elements Worksheet Area Elements Worksheet Area Elements Enter Data Save Print Edit Data Using Help Commands Review Commands Review How do you display the Print dialog box? Commands Review or Ctrl + P Print File

41. Copyright 2002, Paradigm Publishing Inc. CHAPTER 1 BACKNEXTEND 1-41 LINKS TO OBJECTIVES Worksheet Elements Worksheet Elements Worksheet Area Elements Worksheet Area Elements Enter Data Save Print Edit Data Using Help Commands Review Commands Review How do you close a worksheet? Commands Review or Close File click Close button

42. Copyright 2002, Paradigm Publishing Inc. CHAPTER 1 BACKNEXTEND 1-42 LINKS TO OBJECTIVES Worksheet Elements Worksheet Elements Worksheet Area Elements Worksheet Area Elements Enter Data Save Print Edit Data Using Help Commands Review Commands Review How do you display the AutoFormat dialog box? Commands Review Format, AutoFormat

43. Copyright 2002, Paradigm Publishing Inc. CHAPTER 1 BACKNEXTEND 1-43 LINKS TO OBJECTIVES Worksheet Elements Worksheet Elements Worksheet Area Elements Worksheet Area Elements Enter Data Save Print Edit Data Using Help Commands Review Commands Review How do you display the Help window? Commands Review Microsoft Excel Help Button on Standard toolbar Help, Microsoft Excel Help from menu Microsoft Excel Help hyperlink in New Workbook Task Pane

44. Copyright 2002, Paradigm Publishing Inc. CHAPTER 1 BACKNEXTEND 1-44 LINKS TO OBJECTIVES Worksheet Elements Worksheet Elements Worksheet Area Elements Worksheet Area Elements Enter Data Save Print Edit Data Using Help Commands Review Commands Review How do you display the Office Assistant? Commands Review

45. Copyright 2002, Paradigm Publishing Inc. CHAPTER 1 BACKNEXTEND 1-45 LINKS TO OBJECTIVES Worksheet Elements Worksheet Elements Worksheet Area Elements Worksheet Area Elements Enter Data Save Print Edit Data Using Help Commands Review Commands Review How do you display the Office Assistant dialog box? Commands Review click the Options button

46. Copyright 2002, Paradigm Publishing Inc. CHAPTER 1 BACKNEXTEND 1-46 LINKS TO OBJECTIVES Worksheet Elements Worksheet Elements Worksheet Area Elements Worksheet Area Elements Enter Data Save Print Edit Data Using Help Commands Review Commands Review Coming Next Formatting an Excel Worksheet