1. with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall1 Chapter 1: PowerPoint Presentation GO! with Microsoft Excel ® 2007 Comprehensive 1e - Original Chapter 1 Chapter 1 Creating a Worksheet and Charting Data

2. with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall2 Objectives Start Excel and Navigate a Worksheet Select Parts of a Worksheet Enter Data, Construct a Formula, and Use the SUM Function Format Data, Cells, and Worksheets

3. with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall3 Objectives Insert a Footer into a Worksheet Delete Unused Worksheets and Preview and Print a Worksheet Print Formulas, Close a Workbook, and Exit Excel

4. with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall4 Objectives Check Spelling and Edit a Worksheet Enter Data by Range Create and Copy Formulas Use Format Painter and Chart Data Use the Microsoft Excel Help

5. with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall5 Start Excel and Navigate a Worksheet Locate Excel on your computer.

6. with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall6 Select Parts of a Worksheet Note new Ribbon with groups of commands related to workbook tasks organized on tabs. (Home tab is active.) Office button Name box Quick Access toolbar (yours might display a different array of buttons) Title Bar Formula Bar Program-level buttons for Minimize, Restore Down, and Close Workbook-level buttons for Minimize Window, Restore Window, and Close Window Active cell Status Bar Help button

7. with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall7 Select Parts of a Worksheet Data: –Data consists of numbers, text, dates, or times of day. –To enter data, you must first select a cell. –Selecting refers to highlighting a cell by clicking or dragging with your mouse. –You can edit, format, copy, or move one or more selected cells.

8. with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall8 Enter Data, Construct a Formula, and Use the SUM Function Cell content: –Anything typed in a cell. –Cell content is a value or formula. –A formula performs mathematical calculations. –You can edit (change) values in a cell, or clear all values from the cell.

9. with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall9 Enter Data, Construct a Formula, and Use the SUM Function SUM button SUM indicates the type of calculation that will take place (addition), and the range of cells on which the sum operation will be performed.

10. with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall10 Format Data, Cells, and Worksheets Formatting is the process of changing the appearance of cells and the overall layout of a worksheet. Formats applied to the selected cell are highlighted. Selected column title

11. with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall11 Insert a Footer into a Worksheet Information about a worksheet, such as its file name, the author of the worksheet, and the date, can be placed in a worksheet header or footer. From the Page Layout, click on Page Setup and then Click on the Header/Footer Tab.

12. with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall12 Delete Unused Worksheets and Preview and Print a Worksheet Always use Print Preview before printing. Delete unused worksheets (saves storage space). Click the Office button from the displayed menu and point to Print. Ctrl + P is the keyboard shortcut to Print.

13. with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall13 Print Formulas, Close a Workbook, and Exit Excel To show formulas, hold down Ctrl and press `. The ` mark is the one near the upper left corner of the keyboard. –Displaying formulas using the keyboard shortcut Ctrl + ` is a toggle function.

14. with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall14 Print Formulas, Close a Workbook, and Exit Excel To close a workbook, click the Office button and then click Close –Your workbook is closed and the Excel program remains open. To exit Excel, display the Office menu and click Exit Excel. Or, at the right end of the title bar, click the program-level Close button.

15. with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall15 Check Spelling and Edit a Worksheet Excel will check spelling with words in its built-in dictionary. Spelling button Spelling dialog box Proofing group

16. with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall16 Enter Data By Range Data entry by range allows you to enter data more quickly. The movement of the active cell is confined to the range. First you select the range where the data will be entered so the active cell will move to the next cell after pressing enter.

17. with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall17 Enter Data By Range Selected range Active cell

18. with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall18 Create and Copy Formulas Operator SymbolOperation + Addition - Subtraction * Multiplication / Division ˆ Exponentiation Mathematical Symbols Used in Excel

19. with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall19 Use Format Painter and Chart Data Chart: a graphic representation of data in a worksheet. Chart Tools contextual tabs added to standard Ribbon tabs. Clustered column chart displays in the worksheet.

20. with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall20 Use the Microsoft Excel Help Microsoft Excel Help can be used to answer specific questions. Help can also provide step-by-step instruction.

21. with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall21 Use the Microsoft Excel Help In the upper-right corner of the screen, click the Microsoft Office Excel Help button. The Excel Help window displays. A list of topics is available. You can also search by entering a topic.

22. with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall22 Use the Microsoft Excel Help Excel Help window Type search topic here. List of Help topics Excel Help toolbar

23. with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall23 Covered Objectives Start Excel and Navigate a Worksheet Select Parts of a Worksheet Enter Data, Construct a Formula, and Use the SUM Function Format Data, Cells, and Worksheets

24. with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall24 Covered Objectives Insert a Footer into a Worksheet Delete Unused Worksheets and Preview and Print a Worksheet Print Formulas, Close a Workbook, and Exit Excel

25. with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall25 Covered Objectives Check Spelling and Edit a Worksheet Enter Data by Range Create and Copy Formulas Use Format Painter and Chart Data Use the Microsoft Excel Help