1. People’s Record Project – Westminster engaging all ages with archives June 2012

2. People’s Record Project - Westminster is part of a national project entitled People’s Record Project which celebrates the 2012 Olympic and Paralympic Games The People’s Record Project has been organised and funded by MLA / Arts Council All material can be found at http://www.peoplesrecord.org.uk

3. 1948 London Olympic Games Visitors Guide The People’s Record project – Westminster was born upon discovering original Olympic material amongst our archival collections in Westminster City Archives

4. Display of People’s Record project – Westminster in Inspire Mark exhibition People’s Record Project – Westminster has been awarded the “Inspire Mark” from the LOCOG Committee as an exceptional project It was also selected as one of the top 10 projects in London to be exhibited at the City Hall – Greater London Authorities

5. 1948 London Olympic Games Closing Ceremony programme The project focuses on Westminster’s diverse community groups such as primary school pupils, youth groups, disabled groups, elderly residents, homeless people and a team of our volunteers, through interactive activities

6. Aims of the Project Open accessibility to our Olympic archives and teach communities the values of the Games Promote the benefits of physical exercise to all Celebrate the achievements of Paralympics by engaging with people with disabilities Create opportunities for reminiscences about the 1948 Games and collect memories Reach new audience and create sustainable collaborations Create a legacy for Westminster after the Games

7. Key activities Identifying target audiences, contacting relevant groups for consultation sessions and further development of the programme Identifying funding opportunities and writing applications The start was rather challenging, as community groups in Central London are hugely spoiled for choices

8. We use archival materials as a tool for inspiration and learning We intend to harness the power of the Games to inspire a generation, to increase the profile of the Archives and encourage further research of our collections 1948 London Olympic Games - Official Report

9. In conjunction with our Olympic archives and to “spice up” the sessions we obtained on loan The iconic 1948 Games Olympic Torch on loan from Lloyds Banking Group Archives The 2004 Greek Olympic torch belonged to Greek Olympian Emilia Tsoulfa

10. Volunteers / Skill sharing Volunteers from the Archives conservation department actively participated in the conservation of Olympic material, prepared the schools sessions and helped collect modern material. Without their support the project would not have come into fruition A group of volunteers working on Olympic material

11. To help with schools learning activities, an education pack related to the history of the Games has been produced with the aim of highlighting the Olympic values of excellence, respect, friendship, courage, determination, inspiration and equality It includes a DVD with interviews of Gold Olympian Jonathan Edwards and Gold Paralympian Giles Long

12. We engaged with 15 local primary schools via in-house or outreach projects and encouraged pupils to take part in creative art workshops Pupils of Burdett Coutts primary Year 5 - creating art work

13. A number of inter- generational workshops took part between residents who attended the 1948 Games sharing their memories with pupils Pupils of Burdett Coutts primary Year 5, with the Clarke family

14. Pupils of St Vincent primary, Year 5 - researching archival materials Successful families’ workshops in after-school hours Presentations of the history of the Games to parents coffee sessions Projects with Youth Clubs proved equally successful

15. Talk at the Chinese Community Centre Talks on the History of the Games and assembling art workshops, were given to “hard to reach” groups (Bangladesh, Arab, Chinese and Black communities) Elderly groups such as the Open Age and Age Concern and Day Centres

16. In collaboration with NHS Westminster, Pursuing Independent Paths, Community Access Westminster and SCOPE, we ran a variety of projects for people with disabilities Sport Days for people with disabilities at Moberly Sports Centre

17. We organised Sport Days promoting the importance of exercise in maintaining mental and physical health Also art workshops We ran photography workshops teaching them new skills, raising their aspirations

18. Collaboration with groups from Cardinal Hume Centre for homeless Also in collaboration with Westminster Arts, we will run workshops for older people with dementia

19. The collection of 1948 Olympic oral memories from athletes and viewers alike was a big hit and a selection can be accessed online at: http://www.westminster.gov.uk/services/leisureandculture /olympic-memories/ http://www.westminster.gov.uk/services/leisureandculture /olympic-memories/

20. “It was impossible not to feel proud of being British” Dr Douglas Model was 15 years old in 1948 and took on extra jobs to earn the money for his tickets. He remembers the Games with a sense of great pride.

21. Evaluation Evaluation of the project was carried out through evaluation forms, observations and oral interviews The outcome proved that the project had a positive impact on individuals and created a legacy for better communities

22. Facts and figures We involved: 3,450 pupils, 1,800 adults and 240 disabled people 15 volunteers were an integral part of the project £4,000 funding was obtained through successful applications

23. The culmination of the project will be presented in a community exhibition in SW1 Gallery from 25 July -11 August 2012, increasing community cohesion and celebrate the Games Art work of Humpden Gurney primary Year 5

24. Tips and Challenges Think outside the box: flexibility and adaptability are vital parts for success to deal with challenges and obstacles and discover funding opportunities Time: Having enough time allows the project to focus on participants’ needs, adapt it along the way, and reach high numbers Overcome barriers: What can you possibly do with £4,000? Initiative, efficiency, good time management and passion can drive to success Collaborations: encouraging collaborations takes a lot of dedication and perseverance but are essential in any size project Passion: energy and personal commitment are key elements

25. Delivering partners We would like to thank all our partners who believed in the project and collaborated with us. Lloyds Banking Group Archives, British Olympic Association, NHS Westminster, Bangladeshi, Arab, Black and Chinese communities, Open Age, Age Concern and Day Centres for older people in Westminster, Cardinal Hume Centre for homeless people, Westminster Arts, Community Access Westminster, SCOPE, Pursuing Independent Paths, St Andrews Youth Club, 15 primary schools in Westminster area and SW1 Gallery Individuals: British Gold Olympian Jonathan Edwards, Gold Paralympian Giles Long and Greek Gold Olympian Emilia Tsoulfa for their support to the project, a group of 15 valuable volunteers from Westminster City Archives, Westminster residents and Olympians for their memories from 1948 Games Our funders: Museum Libraries and Archives Council, Arts Council, Victoria Business Improvement District, A.G. Leventis Foundation,NADFAS Westminster

26. Contact details: Georgia Vossou Conservator Westminster City Archives gvossou@westminster.gov.uk 020 7641 5162