2. © Paradigm Publishing, Inc. 1

3. 2 PowerPoint 2010 Level 1 Unit 1Creating and Formatting PowerPoint Presentations Chapter 2Modifying a Presentation and Using Help

4. © Paradigm Publishing, Inc. 3 Modifying a Presentation and Using Help  Check Spelling Check Spelling  Manage Text in Slides Manage Text in Slides  CHECKPOINT 1 CHECKPOINT 1  Manage Slides Manage Slides  Create Sections within a Presentation Create Sections within a Presentation  Use Help Use Help  CHECKPOINT 2 CHECKPOINT 2 Quick Links to Presentation Contents

5. © Paradigm Publishing, Inc. 4 Check Spelling To complete a spelling check: 1.Click the Review tab. 2.Click the Spelling button in the Proofing group. 3.At the Spelling dialog box, change or ignore errors. 4.Click OK. Spelling dialog box

6. © Paradigm Publishing, Inc. 5 Check Spelling…continued continues on next slide…

7. © Paradigm Publishing, Inc. 6 Check Spelling…continued

8. © Paradigm Publishing, Inc. 7 Manage Text in Slides

9. © Paradigm Publishing, Inc. 8 Manage Text in Slides…continued placeholder  Click placeholder text and the insertion point is positioned inside the placeholder, the default text is removed, and the placeholder is selected.

10. © Paradigm Publishing, Inc. 9 Manage Text in Slides…continued To find text: 1.Click the Find button in the Editing group in the Home tab. 2.Type the text for which you are searching in the Find what text box. 3.Click the Find Next button. 4.Click OK. Find what text box

11. © Paradigm Publishing, Inc. 10 Manage Text in Slides…continued To replace text: 1.Click the Replace button in the Editing group in the Home tab. 2.Type the text for which you are searching in the Find what text box. 3.Press the Tab key. 4.Type the replacement text in the Replace with text box. 5.Click the Replace All button. 6.Click OK. Replace with text box

12. © Paradigm Publishing, Inc. 11 Manage Text in Slides…continued Match case check box  Insert a check mark in the Match case check box to specify that the text should exactly match the case of the text entered in the Find what text box.

13. © Paradigm Publishing, Inc. 12 Manage Text in Slides…continued Find whole words only check box  Insert a check mark in the Find whole words only check box to specify that the text is a whole word and not part of a word.

14. © Paradigm Publishing, Inc. 13 Manage Text in Slides…continued To move text: 1.Select the desired text. 2.Click the Cut button in the Clipboard group in the Home tab. 3.Position the insertion point where you want the text inserted. 4.Click the Paste button in the Clipboard group in the Home tab. Paste button

15. © Paradigm Publishing, Inc. 14 Manage Text in Slides…continued To move text in the Slides/Outline pane: 1.Click the Outline pane. 2.Position the mouse pointer on the slide icon or bullet. 3.Hold down the left mouse button. 4.Drag the arrow pointer to the desired location. 5.Release the mouse button. Drag the arrow pointer to the desired location.

16. © Paradigm Publishing, Inc. 15 Manage Text in Slides…continued To increase or decrease the size of a placeholder: 1.Position the arrow pointer on a sizing handle. 2.Drag the placeholder border to the desired size. sizing handle

17. © Paradigm Publishing, Inc. 16 Manage Text in Slides…continued To move a placeholder: 1.Position the arrow pointer on the placeholder. 2.Hold down the left mouse button. 3.Drag the outline of the placeholder to the desired position. 4.Release the mouse button. outline of the placeholder

18. © Paradigm Publishing, Inc. 17 1)The Spelling button is located in which tab? a.Review b.View c.Insert d.Home 1)The Spelling button is located in which tab? a.Review b.View c.Insert d.Home 3)Use this feature to look for specific text in slides in a presentation. a.find b.locate c.search d.track 3)Use this feature to look for specific text in slides in a presentation. a.find b.locate c.search d.track 2)Press these keys to select all text in a selected placeholder. a.Ctrl + T b.Ctrl + P c.Ctrl + A d.Ctrl + S 2)Press these keys to select all text in a selected placeholder. a.Ctrl + T b.Ctrl + P c.Ctrl + A d.Ctrl + S 4)To copy a placeholder, hold down this key while dragging the placeholder. a.Shift b.Alt c.Ctrl d.F1 4)To copy a placeholder, hold down this key while dragging the placeholder. a.Shift b.Alt c.Ctrl d.F1 Next Question Next Slide Answer

19. © Paradigm Publishing, Inc. 18 Manage Slides To insert a slide in Slide Sorter view: 1.Click the slide that will immediately precede the new slide. 2.Click the New Slide button in the Slides group in the Home tab. New Slide button

20. © Paradigm Publishing, Inc. 19 Manage Slides…continued To move a slide in Slide Sorter view: 1.Click the desired slide. 2.Position the arrow pointer on the selected slide. 3.Hold down the left mouse button. 4.Drag to the location where you want the slide moved. 5.Release the mouse button. Drag to the location.

21. © Paradigm Publishing, Inc. 20 Manage Slides…continued To copy a slide in Slide Sorter view: 1.Position the arrow pointer in the slide. 2.Hold down the Ctrl key and then the left mouse button. 3.Drag to the location where you want the slide copied. 4.Release the mouse button and then the Ctrl key. Drag to the location where you want the slide copied.

22. © Paradigm Publishing, Inc. 21 Manage Slides…continued To copy a slide between presentations: 1.Click the slide you want to copy. 2.Right-click and then click the Copy option at the shortcut menu. 3.Open the presentation in which the slide is to be copied. 4.Click in the location where you want the slide positioned. 5.Right-click and then click the Paste option at the shortcut menu. Copy option

23. © Paradigm Publishing, Inc. 22 Manage Slides…continued To duplicate slides: 1.Select the desired slides in the Slides/Outline pane. 2.Click the New Slide button arrow in the Slides group in the Home tab. 3.Click the Duplicate Selected Slides option at the drop-down list. Duplicate Selected Slides option

24. © Paradigm Publishing, Inc. 23 Manage Slides…continued To reuse slides: 1.Click the New Slide button arrow in the Slides group in the Home tab. 2.Click the Reuse Slides option. continues on next slide… Reuse Slides option

25. © Paradigm Publishing, Inc. 24 Manage Slides…continued 3.Click the Browse button. 4.Click the Browse File option. 5.Navigate to the desired folder. 6.Double-click the desired presentation. 7.Click the desired slide in the Reuse Slides task pane. Reuse Slides task pane

26. © Paradigm Publishing, Inc. 25 Create Sections within a Presentation To create a section: 1.Click the Section button in the Slides group in the Home tab. 2.Click the Add Section option at the drop- down list. Add Section option

27. © Paradigm Publishing, Inc. 26 Create Sections within a Presentation…continued To rename a section: 1.Right-click the section title bar. 2.Click the Rename Section option at the shortcut menu. Rename Section option

28. © Paradigm Publishing, Inc. 27 Create Sections within a Presentation…continued To print a section: 1.Click the File tab. 2.Click the Print tab. 3.Click the first gallery in the Settings category. 4.Click the desired section in the drop- down list. 5.Click the Print button. section

29. © Paradigm Publishing, Inc. 28 Use Help To use the Help feature: 1.Click the Microsoft PowerPoint Help button. 2.Type a topic or feature. 3.Press Enter. 4.Click the desired topic. Microsoft PowerPoint Help button

30. © Paradigm Publishing, Inc. 29 Use Help…continued To display the Help tab Backstage view: 1.Click the File tab. 2.Click the Help tab. Help tab Backstage view

31. © Paradigm Publishing, Inc. 30 Use Help…continued  When you position the mouse pointer on a button, a ScreenTip displays with information about the button.  With the ScreenTip visible, press the F1 function key on your keyboard and the PowerPoint Help window opens and displays information about the specific button.

32. © Paradigm Publishing, Inc. 31 Use Help…continued Help button  Some dialog boxes, as well as the Backstage view, contain a Help button you can click to display a help window with specific information about the dialog box or Backstage view.

33. © Paradigm Publishing, Inc. 32 1)To copy a slide in Slide Sorter view, hold down this key while dragging the slide. a.F1 b.Alt c.Shift d.Ctrl 1)To copy a slide in Slide Sorter view, hold down this key while dragging the slide. a.F1 b.Alt c.Shift d.Ctrl 3)Dividing a presentation into these allows you to easily navigate and edit slides within a presentation. a.groups b.documents c.pages d.sections 3)Dividing a presentation into these allows you to easily navigate and edit slides within a presentation. a.groups b.documents c.pages d.sections 2)To select adjacent slides, click the first slide in the Slides/Outline pane, hold down this key, and then click the last slide. a.F1 b.Alt c.Shift d.Ctrl 2)To select adjacent slides, click the first slide in the Slides/Outline pane, hold down this key, and then click the last slide. a.F1 b.Alt c.Shift d.Ctrl 4)Press this keyboard shortcut to display the PowerPoint Help window. a.F1 b.F2 c.F8 d.F9 4)Press this keyboard shortcut to display the PowerPoint Help window. a.F1 b.F2 c.F8 d.F9 Next Question Next Slide Answer

34. © Paradigm Publishing, Inc. 33 Modifying a Presentation and Using Help Check spelling Insert and delete text in slides Find and replace text in slides Cut, copy, and paste text in slides Rearrange text in the Slides/Outline pane Size and rearrange placeholders Insert, delete, move, and copy slides Copy slides between presentations Duplicate slides Reuse slides Use the Help feature Summary of Presentation Concepts