1. Admin Forum March 17, 2011 Financial Data Administration Heather McLendon LaTonja Miller Joanna Swiggett Gale Helms Mary Ward Elizabeth Palian Darlene Rockwell Banner and 49er Mart Presenters: Joanna Swiggett and Elizabeth Palian

8. Once a requisition has gone through the approval process in 49er Mart, a PO is created in Banner.

9. Once receiving and matching are completed in 49er Mart, the invoice will feed to Banner. The payment to the vendor is made in Banner.

10. On FGITRND, each line item of the PO will show as an encumbrance. This PO has 5 line items.

11. When the Invoice is paid, the encumbrance will liquidate (ENC) as 5 line items and the invoice will be expensed (YTD) as 5 line items.

12. Shopping CartRequisitionApproval Workflow Integrated to & from Banner. Purchase Order (Encumbrance in Banner.) Purchase Order Distributed to Supplier Order Received- Receipt Recorded Invoice Received and Recorded by Accounts Payable. Matching occurs in 49er Mart and invoice is fed to Banner. (Encumbrance liquidated.) Check is created and payment is made from Banner.

13. Thank you for attending today. We’ll be happy to answer questions. What is the difference between an internal and an external attachment? Reminders Complete receiving when items are received. Invoices should be mailed directly to Accounts Payable. Close Purchase Orders. Contact HelpDesk (73100 Help@uncc.edu ) and they will forward to us.Help@uncc.edu