1. KRONOS Electronic Timekeeping 5.1 Upgrade

2. The Payroll Department Upgrades KRONOS!!!  With this new system upgrade comes a few enhancements.  Timecard editing and the Approval process remains the same.  Employee punches can be viewed in Real Time by Supervisors. INTRODUCTION

3.  Daily or Range of Dates Approvals  Reports – Including Page breaks by Employee on Time Detail Reports  New Online Help Feature – Use of Key word in Search box  Scheduling – Some new features, less group oriented  Calendar View - Analysis Tool for trends in Employee absenteeism and tardiness Enhancements that may be useful to KRONOS Supervisors

4. Applying and Removing a Daily/Range of Dates Timecard Approval

5.  How it works:  Daily Approvals can be done from an Employee’s Timecard.  Supervisor will need to select a date, range of dates or an entire pay period.  Once an Approval is applied to a particular time period:  Edits can no longer be made to that time period.  The Approved time period will appear with a Gray background.  The Insert and Delete Row icons will disappear. Applying a Daily Approval in V 5.1

6. Applying the Approval STEP 1 - Select a detail genie (Pay Period Close Genie or Reconcile Timecard Genie)

7. Applying the Approval STEP 2 - Highlight the employee you would like to Approve and click on Timecard. (Please ensure that all Missed punches have been updated for the time period you are about to approve.)

8. Applying the Approval STEP 3 - In the Time period drop box, select the time period you would like to Approve (e.g. 9/12/2006)

9. Applying the Approval STEP 4 - Click on “Approvals” then ”APPROVE”

10. Applying the Approval STEP 5 - Go back out to Reconcile Timecard and Click on “Refresh”

11. Applying the Approval STEP 6 - ‘1 Partial’ should now appear next to the Employee’s name in the ‘Manager Approval’ column. This means the Timecard was partially approved by one Supervisor

12. Removing an Approval Please Note : Only the original approver can remove his/her approval. No change can be made to the approved date or range of dates until a removal has been done. STEP 1 - Select a detail genie (Pay Period Close Genie or Reconcile Timecard Genie)

13. Removing an Approval STEP 2- Highlight the Employee’s name and click on ‘Timecard’

14. Removing an Approval STEP 3 - Select the time period you want to Remove the earlier Approval from (e.g. 9/12/06)

15. Removing an Approval STEP 4 - Go to ‘Approvals’ in the tool bar and click on “REMOVE APPROVAL”

16. Removing an Approval STEP 5 - Go back out to Reconcile Timecard

17. Removing an Approval STEP 6 - Click on ‘Refresh,’ the “1 partial” in the Managers Approval column should now disappear

18. New/Enhanced Reports

19. How it works:  New Reports are now available including the Timecard Signoff/Approval Audit Trail.  Time Detail Report can now include Page breaks by employee by using the Options section. Reports

20. STEP 1 - Go into the Reconcile Timecard or Pay period Close Genie Running Timecard Signoff/Approval Audit Trail Report

21. STEP 2 - Select Pay period or Range of Dates Running Timecard Signoff/Approval Audit Trail Report

22. STEP 3 - Highlight Employee names Running Timecard Signoff/Approval Audit Trail Report

23. STEP 4 - Launch Report Running Timecard Signoff/Approval Audit Trail Report

24. STEP 5 - Select Timecard Running Timecard Signoff/Approval Audit Trail Report

25. STEP 6 - Highlight Timecard Sign-off/Approval Audit Trail Running Timecard Signoff/Approval Audit Trail Report

26. STEP 7 - Select Run Report Running Timecard Signoff/Approval Audit Trail Report

27. STEP 8 - Select Check Run Status Running Timecard Signoff/Approval Audit Trail Report

28. STEP 9 - Keep clicking on Refresh status until status column reads as Complete Running Timecard Signoff/Approval Audit Trail Report

29. STEP 10 - Once status is complete click on View Report or double click on the highlighted report. (Please ensure your Pop-up Blocker has been disabled) Running Timecard Signoff/Approval Audit Trail Report

30. STEP 11 - You can now view when and who approved an employee’s timecard Running Timecard Signoff/Approval Audit Trail Report

31. STEP 1 - Go into Reconcile Timecard or Pay period Close Genie Running a Time Detail Report with Page Breaks

32. STEP 2 - Select Pay period, Specific date or Range of dates Running a Time Detail Report with Page Breaks

33. STEP 3- Highlight Employee names Running a Time Detail Report with Page Breaks

34. STEP 4 - Launch Report Running a Time Detail Report with Page Breaks

35. STEP 5 - Select Detail Genie Running a Time Detail Report with Page Breaks

36. STEP 6 - Highlight Time Detail Report Running a Time Detail Report with Page Breaks

37. STEP 7 - Select Set Options Running a Time Detail Report with Page Breaks

38. STEP 8 - Select Employee Page Break and Click “Yes” Running a Time Detail Report with Page Breaks

39. STEP 9 - Select Run Report Running a Time Detail Report with Page Breaks

40. STEP 10 - Select Check Run Status Running a Time Detail Report with Page Breaks

41. STEP 11 - Click on Refresh status until status column reads as Complete Running a Time Detail Report with Page Breaks

42. STEP 12 - Once status is complete click on View Report. (Please ensure your Pop-up Blocker has been disabled) Running a Time Detail Report with Page Breaks STEP 13 - You can now view each employee’s hours on a separate page.

43. Online Help Feature

44. How it works:  Select the Question mark icon (?) in the tool bar.  Locate the Search tab which is now available.  Type in a key word to find information on a particular topic such as Reports. Online Help Feature

45. STEP 1 - Go into an Employee’s timecard Finding Help in Kronos 5.1

46. STEP 2 - Click on the Question mark icon (?) located on the top right hand corner Finding Help in Kronos 5.1

47. STEP 3 - A new window will open Finding Help in Kronos 5.1

48. STEP 4 - You can search by either a topic or Click on the Search button and search using a key word Finding Help in Kronos 5.1

49. STEP 5 - You can now view all topics related to your Search word. Finding Help in Kronos 5.1

50. Enhanced Scheduling

51. How it works:  Note that pre-existing schedules will be converted to 5.1 and will continue to function in the same way as 4.3 with the following enhancements:  The Schedule Editor has replaced the Schedule Planner Genie.  You should now be able to schedule a pay code for consecutive days using the Schedule Editor genie. Enhanced Scheduling

52. STEP 1 - Go into Schedule Editor Scheduling a Pay Code for Consecutive days

53. STEP 2 - Highlight the employee’s name Scheduling a Pay Code for Consecutive days

54. STEP 3 - Click on “Pay Code” then “ADD” Scheduling a Pay Code for Consecutive days

55. STEP 4 – The Pay Code Editor window will open up Scheduling a Pay Code for Consecutive days

56. STEP 5 - Select the “Effective Date” (e.g. 9/25/2006) Scheduling a Pay Code for Consecutive days

57. STEP 6 - Select the “Pay code” (e.g. 458 Education/Training) Scheduling a Pay Code for Consecutive days

58. STEP 7 - Fill in the “Amount” of hours (e.g. 8 if employee is an 80 hour or 7.5 if employee is 75 hours) Scheduling a Pay Code for Consecutive days

59. STEP 8 - Fill in “Display Start Time” (e.g. 8:00AM) Scheduling a Pay Code for Consecutive days

60. STEP 9 - Fill in the “Number of Days” the employee will be out (e.g. 5) Scheduling a Pay Code for Consecutive days

61. STEP 10 - Click on “OK” Scheduling a Pay Code for Consecutive days

62. STEP 11 - Click “Save” (The gold bar at the top should disappear) Scheduling a Pay Code for Consecutive days

63. STEP 12 - Next to the employee’s name, you should see the Pay code and the amount of hours for each day the employee will be out Scheduling a Pay Code for Consecutive days

64. STEP 13 - If you go into the employee’s timecard, you should also see the Pay code and the amount of hours for each day the employee will be out Scheduling a Pay Code for Consecutive days

65. Calendar View

66. How it works:  Analysis tool for identifying trends in employee timekeeping.  This tool works well in conjunction with the Scheduling feature.  There will be further communications regarding the availability of this feature. Calendar View

67. 241 Orovitz Building Locator 1425 305-284-6787 You may print these instructions for future reference by selecting the File Print Option (Notes Pages suggested). Thank you. KRONOS Electronic Timekeeping – 5.1 Upgrade Farah Marchong Hosein (9/2006) PAYROLL/ELECTRONIC TIMEKEEPING