1. CLAS Coastal L.A. Section Student Branch Annual Planning And Finances Standards Practices Forms Statements

2. CLAS Student Activities Committee Contacts Steve Edlefsen – steve@sprangle.comsteve@sprangle.com – home: (310) 322-6271 – work: (310) 814-2776 – cell: (310) 625-6588 Dr. Bruno Vieri – bruno@planetx.combruno@planetx.com

3. CLAS IEEE Student Branch Support General Branch Information: http://www.ieee.org/portal/pages/membership/studen ts/sc_oncampus.html Student Branch Operations Policies and Guidelines http://www.ieee.org/portal/cms_docs/membership/stu dents/Studentbranchoperationguidelines.doc and http://www.sprangle.com/clas.html

4. CLAS Annual Plan Student branches are required to submit an annual plan by 1 Nov. of each year. The plan contains at least two parts –plan of activities –annual budget Forms are available for the plan of activities in MS Word, HTML and ASCII format: –http://www.sprangle.com/clas.htmlhttp://www.sprangle.com/clas.html An example of the UCLA plan of activities and annual budget is also at the URL mentioned above.

5. CLAS Annual Plan: Plan Of Activities Approved by your IEEE branch counselor Must be signed and sent the IEEE headquarters. Must be sent to the CLAS Student Activities Chair and the Regional Student Activities Chair –Doesn’t have to be signed and can be emailed

6. CLAS Annual Plan: Annual Budget The Annual Budget –should be reviewed by your IEEE branch counselor –can be emailed to the CLAS Student Activities Chair with the plan of activities. –will be used to determine approval of funds from the section.

7. CLAS Annual Report Annual Report is due by 1 May to –Manager of IEEE Student Services –Region Student Activities Committee Chair –The Section. Available in pdf format: –http://www.sprangle.com/clas.htmlhttp://www.sprangle.com/clas.html –will soon be available in MS Word, HTML and ASCII

8. CLAS Coastal L.A. Section Student Branch Financial Process The Goals Of This Process –balancing checkbooks with bank/credit union statements –tracking grant money from CLAS, et. al. –tracking float disbursements and reimbursements the float eliminates much of the problem of personal checks or credit cards. –tracking expenses and deposits –reporting inventory with depreciation –reporting total assets of the student branch

9. CLAS Primary Financial Statements inventory disbursements and deposits income balance

10. CLAS Excel Spreadsheet Forms Contains all statements Easy to use (hopefully) Excel’s functions provide powerful support for accounting and inventory tracking Future automation of statements using Visual Basic.

11. CLAS The Process And The Annual Plan The branch annual plan will be presented to the CLAS ExComm The ExComm may suggest modifications, clarifications, etc. to the budget. The ExComm will approve the budget (as modified if necessary). Once the budget is approved, all CLAS approved expenses will be reimbursed using the float –checks for payments can be written from the student branch bank account and the float reimbursed via mail, etc.

12. CLAS Process Spreadsheets And Manual The student manual and spreadsheets are available at: –http://www.sprangle.com/clas.html