1. PRESENTED BY PIERRE PHAN NETWORK SPECIALIST IUSD-WTC 10/22/12 PaperCut 101

2. Topics To Be Covered What’s PaperCut? PaperCut Setup Track printing Filters and restrictions Scripting Print quotas Printer notifications/Toner Level Reports Questions

3. What’s PaperCut? 1. Web-based print management program 1. Tracking printing 2. Setting filters and restrictions 3. Setting printing quotas 4. Setting printer notifications 5. Generating reports 2. Access program via browser: 1. http://servername:9191 http://servername:9191 2. E.g., Culverdale, http://cu-fp:9191http://cu-fp:9191

4. PaperCut Login http://servername:9191

5. PaperCut Setup 1. Users in PaperCut are imported from users in Active Directory for a particular site 2. Initially balance of $10 for users. 3. Initially cost of $0.10 per page per printer. 4. Network printers once set up automatically appear in PaperCut.

6. Adjusting User Balance User tab or Group tab > Bulk user actions

7. Adjusting Printer Cost Per Page Printers tab

8. Track Printing 1. User level tracking 2. Print level tracking

9. User Level Tracking Example Users tab > select or look up user > Job Log

10. Printer Level Tracking Example Printers tab > select Printer > Job Log

11. Filters And Restrictions 1. Restrict color printing / convert to grayscale 2. Set maximum number of pages/copies 3. Prevent duplicate documents

12. Filters And Restrictions Example Printers tab > select printer > Filters and Restrictions tab

13. Scripting Filters and restrictions on steroid Greater policy flexibility Pre-written recipes

14. Scripting Example Printers tab > select printer > Scripting tab > Import Recipe

15. Print Quotas 1. Control and restrict users to sensible use by allocating a quota/allowance/budget. 2. May be easily allocated on a daily, weekly or monthly basis, or on custom dates like the start of a school year.

16. Print Quota Example Groups tab > select group >

17. Printer Notifications Options tab > Notifications > type email under Recipients

18. Toner Level Printers > select printer

19. Generating Reports Reports tab

20. Report Example: Largest Print Users Reports tab > User > Largest print users

21. Report Example: Busiest Printers Reports tab > Printers > Busiest printers

22. Report Example: Executive Summary Reports tab > User tab > Executive summary

23. Questions 1. Setting up user groups and assigning rights and filters to groups (Staff vs students) 2. How to script? 3. How to queue jobs? 4. How to limit the quantity printed at one time? 5. How to limit the quantity printed by one person? 6. How to setup accounts by class? 7. How to generate reports indicating usage by staff and students 8. Is there an option in PaperCut where we can see a list of supplies for each printer?