1. 1 UARSC Sponsored Projects - CFS USERS CashieringMalia Tirado Introductions/CFS OverviewDan Zorn Fiscal Services Dan Zorn/Deborah Davis Accounts Payable ProcessBecky Henwood Questions ProcurementDavid Taylor ReportingDan Zorn

2. 2 Introduction/CFS Overview Objective – Consistent processes – Enhance efficiencies – Enhance reporting – Data Warehouse

3. 3

4. 6 Cashiering Petty Cash Form Deposit Form

5. 7 Petty Cash Form

6. 8 Deposit Form

7. 4 Reporting Project balances as of June 30, 2014 brought forward into CFS. Project detail activity prior to July 1, 2014 – Cognos Project detail activity after July 1, 2014 – CFS/Data Warehouse Contacts: System Issues – Systems Operations & Development Data Issues – Office of Sponsored Projects

8. Sponsored Project Data Warehouse 8

9. 9 Fiscal Services Project Mapping Account Mapping Deposits – Cashnet Item Codes – Campus Program Project Agreements Expenditure Transfers (Transfer Requests) Account Receivable Customer Billing Upload

10. UARSC Sponsored Project Mapping Cost PointPeople Soft ProjectProject Description FundDepartmentDepartment DescriptionProgram 85884Cellular Redox - Yr 5 921411013Biology Program0200 85885Physics Teacher Edu - Yr 3 921141026Physics Program0100 UARSC Campus Program Project Mapping Cost PointPeople Soft ProjectProject Description FundDepartmentDepartment DescriptionProgram 86057Student Affairs Rec Prog 920141092VP Student Affairs0500 86094NLRC Binational Health 920121245NLRC0300 10

11. Account Mapping 11

12. 12 Account Mapping

13. Deposits – Cashnet Item Codes 13

14. Project Agreement Form Sponsored Programs 14

15. Project Agreement Form Campus Programs 15

16. Expenditure Expense (Transfer Request) 16

17. AR Customer Billing Upload 17

18. How to Contact Auxiliary Accounting 18 Auxiliary Accounting auxaccounting@csusm.edu  Project Agreements  Expenditure Transfer Request  Campus Program Invoicing Fiscal Services website: http://www.csusm.edu/fs/http://www.csusm.edu/fs/ UARSC & Foundation Commonly Used Account Mapping UARSC & Foundation Project Mapping Link to FAS Forms – includes:  Project Agreement – Sponsored Projects  Project Agreement – Campus Programs – UARSC & Foundation  Expenditure Request Form (Transfer Request)  AR Customer Billing Upload Form

19. 19 Procurement Process Processing Encumbrances Service Expectations

20. 20 POA Form

21. 21 Requisition Cheat Sheet

22. 22 Procurement UARSC Foundation procurementuarsc@csusm.edu  Requests to close PO’s  Status of PO’s  Status of POA’s  Status of IC PO’s How to Contact Procurement & Contracts For UARSC and Foundation

23. 23 Accounts Payable Process General AP information Service Expectations

24. 24 Direct Pay Form

25. 25 How to Contact Accounts Payable and Travel For UARSC and Foundation Accounts Payable UARSC Foundation apuarsc@csusm.edu  Payment status  Invoice status  Travel Questions  AP Questions

26. 26 Questions