1. 1 Welfare Transition Work Activity Definitions August 2007

2. 2 PRWORA Personal Responsibility and Work Opportunity Reconciliation Act (PRWORA) of 1996 Personal Responsibility and Work Opportunity Reconciliation Act (PRWORA) of 1996 Changed welfare from an entitlement into a work program Changed welfare from an entitlement into a work program 12 work activity categories were named 12 work activity categories were named The work activity categories provided by the federal government under this Act did not have definitions, states determined what services and activities would be allowed under each category The work activity categories provided by the federal government under this Act did not have definitions, states determined what services and activities would be allowed under each category

3. 3 Deficit Reduction Act In 2006, the Deficit Reduction Act reauthorized the original TANF block grant In 2006, the Deficit Reduction Act reauthorized the original TANF block grant Directed Secretary of Health and Human Services (HHS) to publish regulations Directed Secretary of Health and Human Services (HHS) to publish regulations States were defining the work activities differently States were defining the work activities differently Some states allowed very broad definitions, which allowed a lot of different services as countable work activities Some states allowed very broad definitions, which allowed a lot of different services as countable work activities For example, caring for a sick family member or going to substance abuse treatment was considered community service in some states For example, caring for a sick family member or going to substance abuse treatment was considered community service in some states The states were not being compared equally based on the work activity definition differences The states were not being compared equally based on the work activity definition differences

4. 4 Deficit Reduction Act Regulations must ensure consistent measurement of work participation rates by Regulations must ensure consistent measurement of work participation rates by Defining work activities and what types of services were allowable to receive credit for hours under work activities Defining work activities and what types of services were allowable to receive credit for hours under work activities Defining who is required to participate in work activities and will be included in the work participation rates, “work eligible” Defining who is required to participate in work activities and will be included in the work participation rates, “work eligible” Establishing equal and stringent supervision and documentation requirements for all states Establishing equal and stringent supervision and documentation requirements for all states

5. 5 Deficit Reduction Act Interim Final Regulations Interim Final Regulations Required each state to develop work activities consistent with definitions based on the federal definitions of the work categories Required each state to develop work activities consistent with definitions based on the federal definitions of the work categories Required each state to submit a work verification plan Required each state to submit a work verification plan Required the state’s plan to be approved and implemented by September 30, 2007 Required the state’s plan to be approved and implemented by September 30, 2007

6. 6 Deficit Reduction Act The State’s Work Verification Plan must The State’s Work Verification Plan must Describe all of the services included under each work activity Describe all of the services included under each work activity To receive credit for hours participating in the work activity, the services must meet federal definitions To receive credit for hours participating in the work activity, the services must meet federal definitions Describe how countable hours are identified, credited and proven Describe how countable hours are identified, credited and proven Describe the supervisory process for each unpaid activity Describe the supervisory process for each unpaid activity Describe documentation requirements for each activity Describe documentation requirements for each activity Describe monitoring and internal controls Describe monitoring and internal controls

7. 7 Participation Rates States are required to engage all work eligible TANF recipients in the employment and training program States are required to engage all work eligible TANF recipients in the employment and training program States are to engage participants in work activities that help the participants reach their goals and ultimately self-sufficiency States are to engage participants in work activities that help the participants reach their goals and ultimately self-sufficiency Success is gauged by the percentage of participants that actually attend certain activities Success is gauged by the percentage of participants that actually attend certain activities Engaged in specific “countable” work activities Engaged in specific “countable” work activities Engaged in a specific number of hours in “core” activities Engaged in a specific number of hours in “core” activities May be engaged in additional hours in “core plus” activities once the “core” requirement is met for the family May be engaged in additional hours in “core plus” activities once the “core” requirement is met for the family

8. 8 Participation Rates The number of hours required in a core activity depend The number of hours required in a core activity depend On the family type On the family type The participation rate being calculated The participation rate being calculated

9. 9 Credit for Participation Rates All Family Rate All Family Rate 20 hours in core activity(ies) 20 hours in core activity(ies) 30 hours total 30 hours total Inclusions Inclusions All two-parent families All two-parent families All single-parent families All single-parent families Exclusions Exclusions Subject to sanction Subject to sanction Single parent family with a child under 12 months (time limited) Single parent family with a child under 12 months (time limited) Exceptions Exceptions Child under the age of six requires only 20 hours total (all in core activities) Child under the age of six requires only 20 hours total (all in core activities) Two-Parent Family Rate If subsidized childcare is received and neither parent is disabled 50 hours in core activity(ies) 55 hours total Subsidized childcare is not received and neither parent is disabled 30 hours in core activity(ies) 35 hours total Exclusions Families with a parent that has a documented limitation/disability lasting greater than 30 days and entered in OSST as a medical deferral lasting greater than 30 days Subject to sanction

10. 10 Participation Rates The State must prove that half of all families with a work eligible adult receiving assistance are participating in work activities that are The State must prove that half of all families with a work eligible adult receiving assistance are participating in work activities that are Designed to engage the parent in reaching goals Designed to engage the parent in reaching goals Designed to engage the parent in gaining skills Designed to engage the parent in gaining skills Designed to move the family from welfare to work Designed to move the family from welfare to work

11. 11 Participation Rates The State must demonstrate that 90 percent of two-parent families with work eligible adults receiving assistance are participating in work activities that are The State must demonstrate that 90 percent of two-parent families with work eligible adults receiving assistance are participating in work activities that are Designed to engage the parents in reaching goals Designed to engage the parents in reaching goals Designed to engage the parents in gaining skills Designed to engage the parents in gaining skills Designed to move the family from welfare to work Designed to move the family from welfare to work

12. 12 What is Assignment Versus Credit? The PRWORA (from which the Federal Regulations are derived) The PRWORA (from which the Federal Regulations are derived) Requires a family receiving cash assistance to be engaged in a work program Requires a family receiving cash assistance to be engaged in a work program Further limited to work eligible individuals in 2006 Further limited to work eligible individuals in 2006 Requires work eligible individuals in a family receiving cash assistance to engage in work activities defined under Federal Regulations Requires work eligible individuals in a family receiving cash assistance to engage in work activities defined under Federal Regulations Gives states credit for engaging a work eligible participant in a minimum number of hours in certain work activities defined by the Federal Regulations Gives states credit for engaging a work eligible participant in a minimum number of hours in certain work activities defined by the Federal Regulations

13. 13 What is Assignment Versus Credit? We assign participants to activities based on We assign participants to activities based on Goals Goals Needs Needs Work activity definition/requirements Work activity definition/requirements A participant cannot be required to do more than 40 hours per week based on Florida Statutes A participant cannot be required to do more than 40 hours per week based on Florida Statutes We do not assign hours based on what the participant may get credit for under deeming (Community Service/Work Experience) We do not assign hours based on what the participant may get credit for under deeming (Community Service/Work Experience)

14. 14 What is Assignment Versus Credit? We assign participants to hours in work activities to ensure participants are moving in the right direction Most RWBs require that each work eligible parent complete between 35 and 40 hours per week

15. 15 What is Assignment Versus Credit? But what do we get credit for? Engaging families in the minimum number of hours in work activities Based on family type Recording that the families completed the minimum number of hours in countable work activities Retaining documentation that the families completed the minimum number of hours in countable work activities

16. 16 We record what a participant actually completed based on We record what a participant actually completed based on The number of supervised hours a participant actually completes The number of supervised hours a participant actually completes The number of supervised hours recorded on signed documentation The number of supervised hours recorded on signed documentation Deeming requirements (Work Experience and Community Service only) Deeming requirements (Work Experience and Community Service only) Sometimes a participant completes more than (s)he is assigned Sometimes a participant completes more than (s)he is assigned Sometimes a participant is credited with more hours than they actually completed (Deeming) Sometimes a participant is credited with more hours than they actually completed (Deeming) Assignment Versus Credit?

17. 17

18. 18 Critical elements for accountability Critical elements for accountability Participants need to Participants need to Recognize the assigned activities Recognize the assigned activities Recognize assigned hours Recognize assigned hours Recognize and understand expectations to complete steps to achieve goals Recognize and understand expectations to complete steps to achieve goals Hourly requirements Hourly requirements Must be in writing Must be in writing Must be agreed on by both parties Must be agreed on by both parties Assignment Versus Credit?

19. 19 Question The participant has not come to an appointment. This is his first meeting/orientation. The requirement is not in writing. Can he still be held accountable for not attending? The participant has not come to an appointment. This is his first meeting/orientation. The requirement is not in writing. Can he still be held accountable for not attending?

20. 20 Answer Yes Yes There will be some circumstances when a requirement may not be in writing and signed in the IRP There will be some circumstances when a requirement may not be in writing and signed in the IRP Orientation letter Orientation letter Appointment letter Appointment letter Activity agreed on over the phone after a counseling contact Activity agreed on over the phone after a counseling contact

21. 21 Answer However, if we meet with the participant, requirements should be reviewed, put in writing, agreed on and signed by both parties However, if we meet with the participant, requirements should be reviewed, put in writing, agreed on and signed by both parties Written requirements demonstrate an agreement with the participant Written requirements demonstrate an agreement with the participant Written requirements provide a reminder for the participant Written requirements provide a reminder for the participant

22. 22 Assignment Versus Credit? Case managers should discuss with participants how to document their hours using time sheets, pay stubs, job search forms, etc. Case managers should discuss with participants how to document their hours using time sheets, pay stubs, job search forms, etc. Case managers should review with participants Case managers should review with participants How to fill out the document How to fill out the document How to secure signatures from the correct party How to secure signatures from the correct party What information is required for the document to be accepted What information is required for the document to be accepted When the documentation is due When the documentation is due

23. 23 Assignment Versus Credit? Case managers should encourage participants to complete required hours Case managers should encourage participants to complete required hours Case mangers should encourage participants not to exceed hours required for the program Case mangers should encourage participants not to exceed hours required for the program Especially for worksite activities Especially for worksite activities The RWB may opt to create a disclosure document regarding completing hours above the number assigned by the RWB The RWB may opt to create a disclosure document regarding completing hours above the number assigned by the RWB

24. 24 Work Activities Need Work! FAIRP AY!

25. 25 Work Activity Categories Twelve federal work activity categories Twelve federal work activity categories Unsubsidized Employment Unsubsidized Employment Subsidized Private Sector Employment Subsidized Private Sector Employment Subsidized Public Sector Employment Subsidized Public Sector Employment Work Experience Work Experience Job Search and Job Readiness Assistance Job Search and Job Readiness Assistance Community Service Programs Community Service Programs Vocational Educational Training Vocational Educational Training On-the-Job Training On-the-Job Training Providing Childcare Providing Childcare Education Directly Related to Employment Education Directly Related to Employment Job Skills Training Directly Related to Employment Job Skills Training Directly Related to Employment Satisfactory Attendance in a Secondary Education Program Satisfactory Attendance in a Secondary Education Program

26. 26 Work Activity Categories Federal core activities Federal core activities Unsubsidized Employment Unsubsidized Employment Subsidized Private Sector Employment Subsidized Private Sector Employment Subsidized Public Sector Employment Subsidized Public Sector Employment Work Experience Work Experience Job Search and Job Readiness Assistance Job Search and Job Readiness Assistance Community Service Programs Community Service Programs Vocational Educational Training Vocational Educational Training On-the-Job Training On-the-Job Training Providing Childcare Providing Childcare

27. 27 Work Activity Categories Federal core plus activities Federal core plus activities Job Skills Training Directly Related to Employment Job Skills Training Directly Related to Employment Education Directly Related to Employment* Education Directly Related to Employment* Satisfactory Attendance at a Secondary School or in a Course of Study Leading to a GED* Satisfactory Attendance at a Secondary School or in a Course of Study Leading to a GED*

28. 28 What Counts for Teens?* Teens without a diploma or GED and are under age 20 will be included in the numerator of the participation rate if they are a Teens without a diploma or GED and are under age 20 will be included in the numerator of the participation rate if they are a Single parent family Single parent family And satisfactorily attend a GED or diploma program each week And satisfactorily attend a GED or diploma program each week And participate in 20 hours a week in Education Directly Related to Employment And participate in 20 hours a week in Education Directly Related to Employment Two-parent family Two-parent family And both satisfactorily attend a GED or diploma program each week And both satisfactorily attend a GED or diploma program each week And both participate in 20 hours a week in Education Directly Related to Employment And both participate in 20 hours a week in Education Directly Related to Employment

29. 29 Question Can the teen parents without a GED or diploma participate in different activities (for a two-parent family)? Can the teen parents without a GED or diploma participate in different activities (for a two-parent family)? One parent may be in a GED program and the other in 20 hours of Education Directly Related to Employment One parent may be in a GED program and the other in 20 hours of Education Directly Related to Employment The activity is based on the participant’s age, receipt of a high school diploma or an equivalency diploma, and the participant’s goals The activity is based on the participant’s age, receipt of a high school diploma or an equivalency diploma, and the participant’s goals

30. 30 Work Activity Definitions

31. 31 Unsubsidized Employment Is a full or part-time job in the public or private sector Is a full or part-time job in the public or private sector Wages are paid by the employer and are not subsidized by any public program Wages are paid by the employer and are not subsidized by any public program Included in this definition are Included in this definition are Employers who receive tax subsidies for hiring lower income individuals Employers who receive tax subsidies for hiring lower income individuals Individuals who are self-employed Individuals who are self-employed Includes Includes Employers claiming a tax credit Employers claiming a tax credit Labor in exchange for services (“in-kind” work) Labor in exchange for services (“in-kind” work) Self-employment Self-employment

32. 32 Unsubsidized Employment Hours spent in unsubsidized employment are assumed to be supervised based on wages Hours spent in unsubsidized employment are assumed to be supervised based on wages Employment verification must be received prior to recording the job on the Skill Development screen Employment verification must be received prior to recording the job on the Skill Development screen Documentation verifying employment must include wages at hire, hours at hire, start date, employer’s name, etc. Documentation verifying employment must include wages at hire, hours at hire, start date, employer’s name, etc.

33. 33 Unsubsidized Employment- Self Employment The individual is both the employee and employer The individual is both the employee and employer May include “in-kind” work (work for services rendered, rent, etc.) May include “in-kind” work (work for services rendered, rent, etc.) Countable hours are determined by Countable hours are determined by Dividing the individual’s documented income (gross income less business expenses) by the higher of the Florida or federal minimum wage Dividing the individual’s documented income (gross income less business expenses) by the higher of the Florida or federal minimum wage Case managers cannot take a participant’s statement of hours and pay when recording self- employment Case managers cannot take a participant’s statement of hours and pay when recording self- employment

34. 34 Subsidized Employment The employer receives a subsidy from TANF or other public funds to offset wages and/or costs of employing a recipient The employer receives a subsidy from TANF or other public funds to offset wages and/or costs of employing a recipient Private subsidized employment means the subsidy comes from a private entity or program Private subsidized employment means the subsidy comes from a private entity or program Public subsidized employment means the subsidy comes from a public entity or program Public subsidized employment means the subsidy comes from a public entity or program Types of subsidized employment include Types of subsidized employment include Work supplementation Work supplementation Incentive payments Incentive payments Third party contractor Third party contractor Supported work for individuals with disabilities Supported work for individuals with disabilities Work study (public only) Work study (public only)

35. 35 Subsidized Employment Must be supervised daily Must be supervised daily Supervision is assumed based on documentation of pay for all subsidized employment Supervision is assumed based on documentation of pay for all subsidized employment If employment is subsidized by TANF funds, the participant must be supervised daily and hours must be documented by the designated supervising party If employment is subsidized by TANF funds, the participant must be supervised daily and hours must be documented by the designated supervising party Justifies the use of TANF funds Justifies the use of TANF funds Documents the hours completed to support the use of funds Documents the hours completed to support the use of funds Daily supervision must be documented and submitted no later than every two weeks Daily supervision must be documented and submitted no later than every two weeks

36. 36 On-the-Job Training Is training provided to a paid employee while (s)he is working full-time Is training provided to a paid employee while (s)he is working full-time The employer or an educational institution provides training to the participant to gain skills for job position The employer or an educational institution provides training to the participant to gain skills for job position The employer (or education institution on behalf the employer) receives a subsidy The employer (or education institution on behalf the employer) receives a subsidy The employer is expected to retain the participant as a regular employee (without a subsidy) after training is completed The employer is expected to retain the participant as a regular employee (without a subsidy) after training is completed

37. 37 On-the-Job Training The difference between Subsidized Public or Private Employment is the focus of the activity OJT is paid training while working full- time

38. 38 On-the-Job Training Contracts must be developed for TANF funded OJT programs Contracts must be developed for TANF funded OJT programs Expectation of retaining employee upon completion Expectation of retaining employee upon completion Job title of the participant Job title of the participant Goals of training and employment Goals of training and employment Skills required to learn for the job position Skills required to learn for the job position Reasons for immediate termination Reasons for immediate termination OJT begin and end dates OJT begin and end dates Parties responsible for supervising progress and documenting participation Parties responsible for supervising progress and documenting participation

39. 39 Work Experience Is defined as structured work in exchange for public benefits (specifically cash assistance and food stamps) Is defined as structured work in exchange for public benefits (specifically cash assistance and food stamps) It is engagement with an employer for individuals who It is engagement with an employer for individuals who Are not able to gain employment and lack work experience Are not able to gain employment and lack work experience Must provide an opportunity to gain Must provide an opportunity to gain General employability skills General employability skills Work habits necessary for obtaining employment Work habits necessary for obtaining employment Training Training Specific job knowledge Specific job knowledge

40. 40 Work Experience Prior to placement Prior to placement Work experience providers must be evaluated to match the participant Work experience providers must be evaluated to match the participant With a position that is related to his/her goals With a position that is related to his/her goals With an employer who has related needs With an employer who has related needs

41. 41 Work Experience Work Experience must be Work Experience must be Intensely supervised Intensely supervised Designated by a contract or agreement Designated by a contract or agreement Work Experience may be performed with Work Experience may be performed with A public or private not-for-profit entity A public or private not-for-profit entity A public or private for-profit entity A public or private for-profit entity

42. 42 Work Experience Displacement Displacement Employers must notify their employees of their rights Employers must notify their employees of their rights To report and dispute displacement from employment as a result of Work Experience or Community Service To report and dispute displacement from employment as a result of Work Experience or Community Service How to report acts of displacement How to report acts of displacement Cannot fire a paid employee to fill the position with a Work Experience participant Cannot fire a paid employee to fill the position with a Work Experience participant Cannot fail to fill an open position to use a Work Experience participant Cannot fail to fill an open position to use a Work Experience participant

43. 43 Work Experience The contract regarding the participant’s worksite must include The contract regarding the participant’s worksite must include Party(ies) responsible for supervising the participant on a daily basis Party(ies) responsible for supervising the participant on a daily basis Party(ies) responsible for signing time sheets/documentation of completed hours Party(ies) responsible for signing time sheets/documentation of completed hours The contract for the participant’s worksite participation should include The contract for the participant’s worksite participation should include Job title Job title Clear job description Clear job description The connection between the worksite and the participant’s goals The connection between the worksite and the participant’s goals

44. 44 Work experience contracts must also include Work experience contracts must also include Performance benchmarks Performance benchmarks What will the participant be required to achieve prior to completion? What will the participant be required to achieve prior to completion? What skills the participant must gain during the Work Experience? What skills the participant must gain during the Work Experience? What are the expectations of the employer? What are the expectations of the employer? Goals Goals Outcomes Outcomes Time limits Time limits Work Experience

45. 45 Hours assigned for the month Hours assigned for the month Cannot be greater than the calculation Cannot be greater than the calculation Cash assistance amount + Food Stamp Allotment / the higher of the two minimum wage (Florida or federal) Cash assistance amount + Food Stamp Allotment / the higher of the two minimum wage (Florida or federal) Hours the participant is required to complete each week must be included in the IRP Hours the participant is required to complete each week must be included in the IRP Currently, the monthly total may be further divided by 4.3 to assign weekly hours and develop a schedule Currently, the monthly total may be further divided by 4.3 to assign weekly hours and develop a schedule Those hours must be agreed on by the participant and career specialist Those hours must be agreed on by the participant and career specialist Should be written in the steps-to-self-sufficiency Should be written in the steps-to-self-sufficiency Work Experience

46. 46 Work Experience Hours assigned/calculated should be included in the case notes Hours assigned/calculated should be included in the case notes Hours assigned must be entered on the activity screen (weekly) Hours assigned must be entered on the activity screen (weekly) Because the benefits may change monthly, the hours assigned to a worksite must be reviewed and updated monthly Because the benefits may change monthly, the hours assigned to a worksite must be reviewed and updated monthly Update the steps to self-sufficiency Update the steps to self-sufficiency Update case notes Update case notes Update the Skill Development screen Update the Skill Development screen

47. 47 Community Service Programs Are structured programs at not-for- profit organizations Are structured programs at not-for- profit organizations Projects must serve a useful community purpose in one of the following fields Projects must serve a useful community purpose in one of the following fields Health, social services, environmental protection, education, urban and rural redevelopment, welfare, recreation, public facilities, public safety and childcare Health, social services, environmental protection, education, urban and rural redevelopment, welfare, recreation, public facilities, public safety and childcare Must be designed to improve employability/help participant reach employment goals Must be designed to improve employability/help participant reach employment goals

48. 48 Community Service Displacement Displacement Employers must notify their employees of their rights Employers must notify their employees of their rights To report and dispute displacement from employment To report and dispute displacement from employment How to report acts of displacement How to report acts of displacement Cannot fire a paid employee to fill the position with a Work Experience participant Cannot fire a paid employee to fill the position with a Work Experience participant Cannot fail to fill an open position to use a Work Experience participant Cannot fail to fill an open position to use a Work Experience participant

49. 49 Community Service The contract regarding the participant’s worksite must include The contract regarding the participant’s worksite must include Party(ies) responsible for supervising the participant on a daily basis Party(ies) responsible for supervising the participant on a daily basis Party(ies) responsible for signing time sheets/documentation of completed hours Party(ies) responsible for signing time sheets/documentation of completed hours The contract for the participant’s worksite participation should include The contract for the participant’s worksite participation should include Job title Job title Clear job description Clear job description How the worksite serves a useful community purpose How the worksite serves a useful community purpose

50. 50 Community Service Programs Hours assigned Hours assigned Cannot be greater for the month than the calculation allows Cannot be greater for the month than the calculation allows Cash assistance + Food Stamp allotment / the highest of the federal or State minimum wage Cash assistance + Food Stamp allotment / the highest of the federal or State minimum wage

51. 51 Community Service Hours the participant is required to complete each week must be included in the IRP Hours the participant is required to complete each week must be included in the IRP Currently, the monthly total may be further divided by 4.3 to assign weekly hours and develop a schedule Currently, the monthly total may be further divided by 4.3 to assign weekly hours and develop a schedule Those hours must be agreed on by the participant and career specialist Those hours must be agreed on by the participant and career specialist Should be written in the steps-to-self sufficiency Should be written in the steps-to-self sufficiency Should be entered in the case notes Should be entered in the case notes

52. 52 The Gift of Deeming Applies only to the worksite activities Applies only to the worksite activities Work Experience Work Experience Community Service Community Service Has three principle components Has three principle components Core hours based on the family type Core hours based on the family type Calculated monthly hours at the worksite for the family Calculated monthly hours at the worksite for the family Actual hours completed at the worksite(s) by the family Actual hours completed at the worksite(s) by the family

53. 53 Deeming A family may be given credit for the “core” hours Currently, the JPR screen records weekly hours. The family may be given credit for all core hours if the family completes all required hours for the week Some regions have developed local operating procedures to give the family core credit for completing required hours during the month The procedure must be written All staff should follow the local procedure

54. 54 Deeming-Assigning versus Credit Assigning Assigning Family is assigned hours based on the calculation Family is assigned hours based on the calculation Two-parent family may share hours or one parent may complete all hours provided the parent is not required to complete more than 40 hours per week Two-parent family may share hours or one parent may complete all hours provided the parent is not required to complete more than 40 hours per week No family must be required to complete more than the hours calculated No family must be required to complete more than the hours calculated No individual must be required to complete more than 40 hours per week No individual must be required to complete more than 40 hours per week Credit Family completes all required hours for the week or month The required hours are based on the calculation The career specialist enters the “core” hours on the JPR screen for the weeks/month based on the family type The career specialist enters a case note including Calculated hours for the month and the week The hours completed The number of hours deemed

55. 55 Deeming-Assigning versus Credit

56. 56 Some RWBs may implement monthly deeming Some RWBs may implement monthly deeming This allows the RWB to maximize deeming based on the number of weeks in the month the participant will engage in a worksite rather than dividing by an average number of weeks in the month of 4.3 This allows the RWB to maximize deeming based on the number of weeks in the month the participant will engage in a worksite rather than dividing by an average number of weeks in the month of 4.3 Monthly Deeming

57. 57 The calculation for monthly deeming is The calculation for monthly deeming is Cash assistance combined with the monthly Food Stamp allotment divided by the higher of the two minimum wages (Florida or federal) Cash assistance combined with the monthly Food Stamp allotment divided by the higher of the two minimum wages (Florida or federal) This total number of monthly hours is then divided by the number of weeks left in the month or the number of weeks the family will participate in work activities This total number of monthly hours is then divided by the number of weeks left in the month or the number of weeks the family will participate in work activities This allows for make-up hours to be completed in a week if hours are missed in another week provided a participant is not required to complete more than 40 hour per week This allows for make-up hours to be completed in a week if hours are missed in another week provided a participant is not required to complete more than 40 hour per week Monthly Deeming

58. 58 I met with the family on May 21, 2007 to begin the work activity process, Participant 1 has just finished the assessment process I met with the family on May 21, 2007 to begin the work activity process, Participant 1 has just finished the assessment process P1 is in need of work experience and has clarified her employment goals, so she is a good candidate for our work experience program P1 is in need of work experience and has clarified her employment goals, so she is a good candidate for our work experience program P1 is a single parent and will complete all the work activities for her family P1 is a single parent and will complete all the work activities for her family Monthly Deeming-Example

59. 59 Carla received 241 in cash and 181 in food stamps for June 2007 Carla received 241 in cash and 181 in food stamps for June 2007 Based on the calculation, Carla is required to complete 63 hours at a worksite for this month Based on the calculation, Carla is required to complete 63 hours at a worksite for this month Because one week of June 2007 is over and there are only four weeks in June 2007, there are only three weeks for Carla to complete the 63 hours for the month Because one week of June 2007 is over and there are only four weeks in June 2007, there are only three weeks for Carla to complete the 63 hours for the month The 63 hours are divided by three weeks The 63 hours are divided by three weeks Carla is assigned to 21 hours a week for the next three weeks at a worksite and 15 hours in computer classes designed to help her gain skills to become a secretary (based on her goal) Carla is assigned to 21 hours a week for the next three weeks at a worksite and 15 hours in computer classes designed to help her gain skills to become a secretary (based on her goal) If she does all of her hours and provides the appropriate documentation, what do we enter on her JPR screen? If she does all of her hours and provides the appropriate documentation, what do we enter on her JPR screen? Deeming-Assigning versus Credit

60. 60 Deeming-Assigning versus Credit We would enter her exact education hours (15 hours) We would enter her exact education hours (15 hours) If she completes her required worksite hours for the month, we can enter either If she completes her required worksite hours for the month, we can enter either the core hours of 20 per week or the core hours of 20 per week or the monthly total the last week of the month the monthly total the last week of the month Monday must be in the same month (June 2007) Monday must be in the same month (June 2007) Four Mondays in June at 20 core hours each week is 80 hours for the month Four Mondays in June at 20 core hours each week is 80 hours for the month

61. 61 When is Deeming not Appropriate? The family is assigned to fewer hours than the calculation requires The family is assigned to fewer hours than the calculation requires The family does not complete all required hours even though the hours were assigned based on the calculation The family does not complete all required hours even though the hours were assigned based on the calculation In all these situations, the JPR screen should reflect the actual hours completed In all these situations, the JPR screen should reflect the actual hours completed

62. 62 Quirks of Implementation The JPR screen records weekly hours not monthly, so how do we record this? The JPR screen records weekly hours not monthly, so how do we record this? RWBs must develop Local Operating Procedures RWBs must develop Local Operating Procedures Some regions have stated they would deem monthly (LOP required) Some regions have stated they would deem monthly (LOP required) Otherwise, regions must deem weekly until OSST is updated to accommodate monthly deeming Otherwise, regions must deem weekly until OSST is updated to accommodate monthly deeming

63. 63 Question But, her education hours will be 15 per week (completed) combined with 80 hours at a worksite (total deemed) This is over 40 hours a week, are we breaking the law?

64. 64 Answer No, the RWB did not assign over 40 hours per week No, the RWB did not assign over 40 hours per week The participant received credit for over 40 hours per week based on the deeming provisions The participant received credit for over 40 hours per week based on the deeming provisions

65. 65 Job Search and Job Readiness Assistance The act of seeking or obtaining employment, as well as learning how to find a job The act of seeking or obtaining employment, as well as learning how to find a job Orientation to the world of work Orientation to the world of work Learning how to complete an application Learning how to complete an application Applying for jobs Applying for jobs Resume development Resume development Interviewing skills Interviewing skills Learning about appropriate dress Learning about appropriate dress Career planning Career planning Soft skills (including job retention skills) Soft skills (including job retention skills)

66. 66 May include May include Workshops Workshops Classroom activities Classroom activities Working with job developers Working with job developers Job matching and receiving job referrals Job matching and receiving job referrals Access to resource centers Access to resource centers Submitting applications and resumes Submitting applications and resumes Completing follow-up calls Completing follow-up calls Attending interviews Attending interviews Job Search and Job Readiness Assistance

67. 67 May include May include Substance abuse treatment Substance abuse treatment Mental health treatment Mental health treatment Rehabilitative activities Rehabilitative activities Only for individuals Only for individuals Who are certified to need care by a professional and Who are certified to need care by a professional and Who are “otherwise employable” Who are “otherwise employable” Meaning the participant has no other major barrier to employment except one of the above- mentioned items Meaning the participant has no other major barrier to employment except one of the above- mentioned items Job Search and Job Readiness Assistance

68. 68 Question? Does the medical professional have to sign off on every hour in treatment? Does the medical professional have to sign off on every hour in treatment? No No Every hour must be verified by a responsible party Every hour must be verified by a responsible party Depends on the activity Depends on the activity AA meeting leader AA meeting leader Therapy counselor Therapy counselor Other counselor Other counselor

69. 69 Job Search and Job Readiness Assistance Hours in treatment are recorded as job search hours Hours in treatment are recorded as job search hours Remember-weeks in job search are time limited Remember-weeks in job search are time limited Weeks of job search are limited to four consecutive weeks in a FFY or six cumulative weeks in a FFY Weeks of job search are limited to four consecutive weeks in a FFY or six cumulative weeks in a FFY

70. 70 Job Search and Job Readiness Assistance So, use time in Job Search and Job Readiness Assistance wisely Job Search and Job Readiness Assistance Is not a back-up activity Is not an activity for those that are not ready to seek and obtain employment

71. 71 Job Search and Job Readiness Discussion Supervision Supervision HHS has stressed that Job Search and Job Readiness Assistance must by supervised daily by a responsible party HHS has stressed that Job Search and Job Readiness Assistance must by supervised daily by a responsible party Career specialist Career specialist Contracted provider Contracted provider Teacher or program administrator Teacher or program administrator Job development staff Job development staff Etc. Etc.

72. 72 Job Search and Job Readiness Discussion Credit for hours HHS has stated that the State may not enter hours for credit on the JPR screen unless the hours in Job Search and Job Readiness Assistance are supervised daily and are documented hour for hour

73. 73 Vocational Educational Training Prepares the participant for employment in current or emerging occupations through organized training Prepares the participant for employment in current or emerging occupations through organized training Gives the participant knowledge and skills to perform a specific occupation Gives the participant knowledge and skills to perform a specific occupation Must be State approved training in Florida’s vocational technical centers, community college and proprietary schools Must be State approved training in Florida’s vocational technical centers, community college and proprietary schools

74. 74 Vocational Educational Training Currently does not include Currently does not include Baccalaureate or other advanced degrees Baccalaureate or other advanced degrees Unsupervised homework Unsupervised homework May include May include Basic skills remediation if it is embedded in the vocational program Basic skills remediation if it is embedded in the vocational program Participants dually enrolled in GED and vocational program can only receive credit for vocation hours under this category Participants dually enrolled in GED and vocational program can only receive credit for vocation hours under this category

75. 75 Vocational Educational Training Participants engaged in Vocational Educational Training that will be included in the participation rate must Participants engaged in Vocational Educational Training that will be included in the participation rate must Be supervised daily Be supervised daily Have documentation signed demonstrating daily supervision Have documentation signed demonstrating daily supervision

76. 76 Question? So what does it include now? So what does it include now? Programs established for Programs established for Vocational institutions Vocational institutions Trades Trades Employers (customized training) organized by a vocational or educational institution Employers (customized training) organized by a vocational or educational institution Certifications Certifications

77. 77 Job Skills Training Directly Related to Employment Education or training to obtain skills required by an employer so the participant can Education or training to obtain skills required by an employer so the participant can Advance Advance Adapt to the changing demands of the workplace Adapt to the changing demands of the workplace Obtain employment Obtain employment

78. 78 Job Skills Training Directly Related to Employment May include May include Customized training for an employer Customized training for an employerOr General training that prepares an individual for employment with an employer General training that prepares an individual for employment with an employer

79. 79 Job Skills Training Directly Related to Employment This may include This may include English proficiency instruction or other language instruction, if necessary, to enable the participant to perform a specific job by an employer English proficiency instruction or other language instruction, if necessary, to enable the participant to perform a specific job by an employer Must be explicitly focused on skills needed for a job or combined in a training program Must be explicitly focused on skills needed for a job or combined in a training program

80. 80 Job Skills Training Directly Related to Employment How do we know what an employer needs? How do we know what an employer needs? Customer surveys that the RWB may already be using Customer surveys that the RWB may already be using Commerce Commerce Consortiums Consortiums Written surveys Written surveys Direct engagement by employer services Direct engagement by employer services Engagement by job development staff Engagement by job development staff Information secured through job descriptions Information secured through job descriptions Information in Employ Florida Marketplace Information in Employ Florida Marketplace

81. 81 Education Directly Related to Employment* Limited to participants who do not have a high school diploma or GED Limited to participants who do not have a high school diploma or GED Education directly related to a specific occupation, job or job offer Education directly related to a specific occupation, job or job offer May include adult basic education, language instruction, or education leading to a GED when required by an employer May include adult basic education, language instruction, or education leading to a GED when required by an employer

82. 82 Education Directly Related to Employment* Individuals engaged in an activity under this category must be making satisfactory progress to receive credit for the participation rate Individuals engaged in an activity under this category must be making satisfactory progress to receive credit for the participation rate

83. 83 If there is a secondary education component If there is a secondary education component Satisfactory progress using standardized tests (e.g., TABE) for programs including basic education elements must be used Satisfactory progress using standardized tests (e.g., TABE) for programs including basic education elements must be used The participant must take a pre-test or a test to establish a baseline once the participant enters the WT program The participant must take a pre-test or a test to establish a baseline once the participant enters the WT program The assessment must be administered using appropriate methods The assessment must be administered using appropriate methods Avoid over assessing Avoid over assessing Avoid manipulating scores by changing the level of the TABE drastically Avoid manipulating scores by changing the level of the TABE drastically Record test type and results on Plan Development screen Record test type and results on Plan Development screen Education Directly Related to Employment*

84. 84 If the education is employment/job specific and does not contain basic education components If the education is employment/job specific and does not contain basic education components Secure progress from instructor on a regular basis Secure progress from instructor on a regular basis This is in addition to attendance This is in addition to attendance This must include progress towards completing training with a certificate and skills to secure employment This must include progress towards completing training with a certificate and skills to secure employment Education Directly Related to Employment*

85. 85 Remember, this activity may be used for a participant that does not have a high school diploma or a GED Remember, this activity may be used for a participant that does not have a high school diploma or a GED The participant will be counted if (s)he engages in the activity for a minimum of 20 documented hours per week The participant will be counted if (s)he engages in the activity for a minimum of 20 documented hours per week This activity may count as full-time participation for teens without a high school diploma or GED This activity may count as full-time participation for teens without a high school diploma or GED Teens must also demonstrate satisfactory attendance Teens must also demonstrate satisfactory attendance Education Directly Related to Employment*

86. 86 Satisfactory Attendance at a Secondary School* Regular attendance at a secondary school or in a course of study leading to a certificate of general equivalence Regular attendance at a secondary school or in a course of study leading to a certificate of general equivalence Is limited to participants without a high school diploma or GED Is limited to participants without a high school diploma or GED Participants must attend classes regularly Participants must attend classes regularly GED or secondary diploma GED or secondary diploma Regular attendance is based (for teens) on the educational institutions definition of satisfactory attendance Regular attendance is based (for teens) on the educational institutions definition of satisfactory attendance

87. 87 Satisfactory Attendance at a Secondary School* May include other literacy education if required to secure a high school diploma or a GED May include other literacy education if required to secure a high school diploma or a GED May include adult basic education directly related to obtaining high school diploma or GED May include adult basic education directly related to obtaining high school diploma or GED

88. 88 Individual must be making satisfactory progress Individual must be making satisfactory progress Satisfactory progress using standardized tests (e.g., TABE) for programs including basic education elements must be used Satisfactory progress using standardized tests (e.g., TABE) for programs including basic education elements must be used The participant must take a pre-test or a test to establish a baseline once the participant enters the WT program The participant must take a pre-test or a test to establish a baseline once the participant enters the WT program Satisfactory Attendance at a Secondary School*

89. 89 The assessment must be administered using appropriate methods The assessment must be administered using appropriate methods Avoid over-assessing Avoid over-assessing Avoid manipulating scores by changing the level of the TABE drastically Avoid manipulating scores by changing the level of the TABE drastically Record test type and results on Plan Development screen Record test type and results on Plan Development screen Satisfactory Attendance at a Secondary School*

90. 90 Providing Childcare Services Participant provides childcare for another participant who is completing Community Service hours Participant provides childcare for another participant who is completing Community Service hours Staff must communicate with each individual by telephone or in person to provide supervision and offer any assistance that may be helpful Staff must communicate with each individual by telephone or in person to provide supervision and offer any assistance that may be helpful Evidence of daily supervision must be maintained by staff and retained in the case file Evidence of daily supervision must be maintained by staff and retained in the case file

91. 91 The Community Service participant must maintain his/her own time sheet for worksite hours to demonstrate the number of hours completed at a worksite and the number of hours a childcare provider was needed The Community Service participant must maintain his/her own time sheet for worksite hours to demonstrate the number of hours completed at a worksite and the number of hours a childcare provider was needed The Community Service participant or parent must sign off on the Childcare Provider’s timesheet documenting the number of hours childcare was provided The Community Service participant or parent must sign off on the Childcare Provider’s timesheet documenting the number of hours childcare was provided Providing Childcare Services

92. 92 Providing Childcare Services Hours for providing childcare cannot be greater than the completed Community Service hours Hours for providing childcare cannot be greater than the completed Community Service hours Does not include two-parent families watching their own children Does not include two-parent families watching their own children

93. 93 If you have any questions, comments, or concerns, please contact the Welfare Transition Team through the Agency for Workforce Innovation’s Call Center at 1-866-352-2345 An equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities. All voice telephone numbers on this document may be reached by persons using TTY/TDD equipment via the Florida Relay Service at 711.