1. e-MAPS Presentation to IT-CS

2. Request & Scope Initiated by CERN‘s management (CFO) Initiated by CERN‘s management (CFO) Aim = replace current paper form by an EDH form Aim = replace current paper form by an EDH form Without modifying the procedure defined in SRR and AC26 Without modifying the procedure defined in SRR and AC26 Deadlines Deadlines Prototype available in autumn 2004 Prototype available in autumn 2004 Production: next MAPS excercise Production: next MAPS excercise

3. Services involved FI-DI-OP FI-DI-OP Procedure‘s analysis, functional and technical specification HR-PMD and -PI User and legal requirements HR-PMD and -PI User and legal requirements IT-AIS Implementation IT-AIS Implementation

4. EDH form From EDH menu... From EDH menu... From EDH menu... From EDH menu... Creator : Creator : Staff member Staff member Supervisor Supervisor MAPS coordinator MAPS coordinator Initialisation with last year‘s objectives Initialisation with last year‘s objectives

5. Access Rights MAPS in progress MAPS in progress MAPS in progress MAPS in progress depending on document status and person involved depending on document status and person involved MAPS completed MAPS completed Staff – own reports Staff – own reports SL – section SL – section GL – group GL – group DH, MAPS Coordinator – department DH, MAPS Coordinator – department HRC – CERN wide HRC – CERN wide DTO, DSO, Medical Service, Training & Development – special parts in HRT DTO, DSO, Medical Service, Training & Development – special parts in HRT

6. Access Rights to MAPS in progress (1) if Creator = Staff member: Interview editable, rest hidden Supervisor: Interview and Appraisal editable, rest hidden GL: Interview, Appraisal and Evaluation editable, rest hidden Supervisor: Interview and Appraisal editable, rest hidden Staff member: Interview readable, rest hidden GL: Interview, Appraisal readable, Evaluation editable, rest hidden Supervisor: Interview and Appraisal readable, rest hidden Staff member: Interview readable, rest hidden DH: Interview, Appraisal and Evaluation readable if „Assessment completed“, else hidden Staff member: Interview, Appraisal and Evaluation readable, Comments editable, rest hidden GL, Supervisor, DH: Interview, Appraisal and Evaluation readable, rest hidden GL: Interview, Assessment readable, Advancement editable DH: all readable Supervisor, Staff member: Interview, Assessment readable, rest hidden DH: Observations editable, rest readable GL: all readable Supervisor, Staff member: Interview, Assessment readable, rest hidden

7. Idea Integrate performance appraisal and advancement procedures better Integrate performance appraisal and advancement procedures better Suppress double entry of avancements (DH, HRC) Suppress double entry of avancements (DH, HRC) One signature is sufficient ! One signature is sufficient !

8. Advancement proposals & Performance evaluation InterviewAssessmentProposal and Decision

9. Savings and Advantages (1) Staff Super visor GLDH MAPS Coord. DTODSOHRC Trainin g Servic Med. Servic e Mana geme nt Better overview about MAPS in progress xxxxxxx Online availability of MAPS in progress xxxxxx Suppression of initial step via HRT for creation of MAPS xxx Automatic copy of objectives and main functions (no error, no check) xxxx No photocopies or originals to be sent to hierarchy n+1 xx Advancement proposal takes into account eligibility xx No longer copy & paste of advancement proposals and decisions (no error, no check) xx Suppression of „Assembly line work“ for signatures xx Mandatory fields for special cases (no error, no check) xx

10. Savings and Advantages (2) Staff Super visor GLDHDAODTODSOHRC Trainin g & Dev. Med. Servic e Mana geme nt Possibility to concentrate on important observations xx Display of new salary position x Automatic distribution of MAPS reports on time x Online availabitlity of approved MAPS xxxxxxx No more printing and filing in departments and HR xxxxxx Suppression of more than 10000 photocopies per year in the Departements and in HR x No longer copy of Training part x Info about Training available earlier xx Info about Health, Safety & Working conditions available xx

11. MAPS Overview MAPS Coordinator IT = Erwin MAPS Coordinator IT = Erwin Frequently asked questions Frequently asked questions Frequently asked questions Frequently asked questions

12. e-MAPS is - a minor modification ; - the only difference is “e-”