1. Navigating the Requirements and Resources of Title I School Improvement TXCC Forum June 20-21, 2007 San Antonio, Texas Sally Partridge, Coordinator School Improvement Resource Center (SIRC) Anita Villarreal, Director Title I School Improvement

2. Handouts: Power Point Presentation Campus Possibility Packet

3. Discussion Items District Involvement and Technical Assistance Provided to address the following: SIP requirements: –Parental Notification –School Choice –Supplemental Educational Services (SES) –Programmatic Compliance –Fiscal –Highly Qualified

4. Expanded Choice and SES Monitoring Student Achievement and School Accountability Programs (SASA) U.S. Department of Education (USDE) SIP Timeline Resources

5. Overview of the Division of NCLB Program Coordination The Division of NCLB Program Coordination at the Texas Education Agency (TEA) is under the direction of Cory Green, Senior Division Director. Within the NCLB division is the SIP Unit. This Unit: –Oversees the implementation of the School Improvement Program

6. –Coordinates services and technical assistance provided to local education agencies (LEAs) and campuses by the following entities: –SIRC –Education Service Centers (ESCs) –Title I Statewide School Support/Parental Involvement Initiative (ESC 16) –SEDL/Texas Comprehensive Center (TXCC)

7. 7 Overview of the School Improvement Resource Center (SIRC) SIRC is a statewide initiative created to meet the technical assistance requirements of NCLB Title I, School Improvement Program (SIP).

8. SIRC serves as a SUPPORT SYSTEM to schools that receive funding under SIP. Information Clarification Resources Technical assistance regarding the school improvement process NOTE: SIRC is not a compliance monitoring agency. However, as a part of on-going technical assistance and support SIRC does oversee implementation.

9. SIP Stages Overview Stage 1  School Choice Stage 2  SES Stage 3  Corrective Action Stage 4  Restructuring Stage 5  Alternative Governance

10. SIRC Resources For Stages of Improvement

14. 14 Proposed Funding Structure for Schools in the School Improvement Program StageProposed Simplified Funding Structure TAP # of days Stage 150,00010 (CAMs) Stage 2 (small*)100,00020 Stage 2 (large*)150,00025 Stage 3 (small*)150,00025 Stage 3 (large*)200,00030 Stage 4 (small*)200,00030 Stage 4 (large*)250,00035 Stage 5 (small*)250,00035 Stage 5 (large*)300,00040 *TEA is currently working on a definition of small and large campuses. The designation will probably be based upon campus enrollment.

15. School Choice Parent Notification All campuses identified in August 2007 as school improvement campuses, including Stage 1 campuses, must begin to implement the parent notification and school choice requirements as soon as the notification is received and prior to August 27, 2007, to be in compliance. Campuses are required to use the parent notification letters provided by TEA and available on the TEA web site in English and Spanish.

16. The letters are form-filled and will allow the LEA to insert only the specific information that is pertinent to the campus identified for improvement. Parent notification letters are required to be mailed to TEA at the time they are mailed from the LEA to the parents. Available on the SIP web site: –Instructions –Required letters in English and Spanish –5 different letters to address different circumstances

17. The School Choice Parent Notification letter must include: Date of notification; LEA name; Campus name; The reasons for the AYP status; An explanation of what the AYP status means; An explanation of the parents’ option to transfer their child to another public school;

18. List of campuses available to receive transfers and the academic performance of those campuses; Timeline regarding school choice; Provide a 30 day window for transfer response from parents (30 calendar days); Supplementary education activities if unable to provide school choice; How the campus compares in terms of academic achievement to other elementary campuses or secondary campuses served by the LEA;

19. An explanation of what the campus is doing to address the problem of low achievement; An explanation of what the LEA is doing to help the campus address the achievement problem; An explanation of how the parents can become involved in addressing the academic issues that cause the campus to be identified for improvement; Supplementary Educational Services (SES) information, if applicable; Contact information; and Authorized signature.

20. SES Parent Notification Under No Child Left Behind, any Title I, Part A campus that has not met AYP for three consecutive years (Stages 2-5) are required to offer Supplemental Educational Services (SES) for students from low-income families. SES are defined as tutoring, remediation, academic intervention, and other supplemental academic enrichment services that are in addition to instruction provided during the school day (i.e., before or after school, on weekends, or during the summer).

21. Campuses are required to use the parent notification letters provided by TEA and available on the TEA web site in both English and Spanish. The letters are form-filled and will allow the LEA to insert only the specific information that is pertinent to the campus identified for improvement. The LEA must notify parents about their available choices for SES services prior to August 27, 2007.

22. Parent notification letters are required to be mailed to TEA at the time they are mailed from the LEA to the parents. Parents have the option to select the SES provider of their choice. The LEA may not restrict or limit the state’s list of providers from which the parents may choose.

23. The SES Notification letter must include the following information: availability of services identity of approved providers who can serve in the LEA’s geographical area; brief description of the services; qualifications, and demonstrated effectiveness of each such provider. All statute requirements above are accessible at http://www5.esc13.net/ses/provider2.htmlhttp://www5.esc13.net/ses/provider2.html.

24. TEA also requires that the parent notification include: name of the LEA; date of notification; campus name; description of the procedures and timelines that parents must follow in selecting a provider to serve their child; and LEA contact name and phone number.

25. In addition to notifying parents about the availability of SES services at least once a year, the LEA must: help parents choose a provider, if requested; determine which students should receive services if not all students can be served; enter into an agreement with a provider selected by parents of an eligible student; assist the state in identifying potential providers within the district; and protect the privacy of students who are eligible for or receive supplemental educational services.

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28. SIRC Resources For Supplemental Educational Services

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30. Programmatic Compliance Requirements 1. Within 45 days of receiving a revised CIP, the LEA must— establish a peer review process to assist with the review of the plan; promptly review the CIP; work with the campus as necessary, and approve the CIP if it meets the NCLB requirements.

31. 2.The LEA must provide technical assistance as the campus develops and implements the CIP and throughout the CIP’s duration. 3.Parent Notification Requirements 4.School Choice

32. SIRC Resources For District Technical Assistance including Campus Improvement Planning

33. Requirements of Stage 1  LEA provides technical assistance to the campus in the form of data analysis to identify and address problems in instruction, parental involvement and professional development requirements, analysis of campus budget, and identification of solutions to the problem need areas.

36. Requirements of Stage 1  Campus develops or revises, within 3 months of identification, a 2-year campus improvement plan (CIP). The CIP must— 1.incorporate strategies based upon scientifically based research (SBR); 2.address the specific academic issues that caused the campus to not meet AYP; 3.adopt policies and practices concerning the school’s core academic subjects; 4.specify how the campus will provide professional development;** 5.establish specific annual, measurable objectives for continuous progress; 6.describe how the school will provide written notice to parents about the identification; 7.specify the responsibilities of the school and the LEA, including the technical assistance that the LEA will provide; 8.include strategies to promote effective parental involvement; 9.incorporate, as appropriate, activities before/after school, during the summer, and during any extension of the year; and 10.incorporate a teacher mentoring program.

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41. Fiscal Requirements with Budgetary Impact  School Choice Parent Notification (All Stages)  SES Parent Notification (Stages 2 and above)  Participation in SIRC’s Workshops/Orientations (All Stages)  Participation in the Texas School Improvement Conference—Austin (All Stages)

42. School Improvement Funding The purpose of Title I School Improvement funds is to provide supplemental funding to local education agencies (LEAs) to assist Title I, Part A schools identified in need of improvement to provide a high-quality education, which will enable all children to meet the State student performance standards.

43. *School Funding Proposal StageProposed Simplified Funding Structure Stage 1$ 50,000 Stage 2 (small)$ 100,000 Stage 2 (large)$ 150,000 Stage 3 (small)$ 150,000 Stage 3 (large)$ 200,000 Stage 4 (small)$ 200,000 Stage 4 (large)$ 250,000 Stage 5 (small)$ 250,000 Stage 5 (large)$ 300,000 * These proposed amounts could be ratably reduced if the state allocation is insufficient to cover these amounts. TEA is currently working on a definition of small and large campuses. The designation will probably be based upon campus enrollment.

44.  The campus must expend not less than 10 percent of the Title I, Part A campus allocation for each fiscal year that the campus is identified in improvement status for providing high-quality professional development to the campus principal and teachers that directly addresses the academic achievement problem that caused the school to not meet AYP; meets the requirements for professional development activities specified under section 1119; (Qualifications for Teachers and Paraprofessionals) and

45. is provided in a manner that affords increased opportunity for participating in that professional development. Statute (PL.107-110, Section 1116 (b) (3) (A) (iii)) specifically requires these professional development activities be funded with the campus Title I, Part A allocation.

46.  An LEA must expend an amount equal to 20 percent of its current-year Title I, Part A entitlement as follows, unless a lesser amount is needed: an amount equal to 5 percent of its current- year Title I, Part A entitlement to provide, or pay for, transportation for students exercising the Public School Choice option; an amount equal to 5 percent of its current- year Title I, Part A entitlement to provide Supplemental Educational Services, if applicable; and

47. the remaining amount for transportation for students under Public School Choice, Supplemental Educational Services if applicable, or both, as the LEA determines. The statute (PL.107-110, Section 1116 (b) (10) (A)) states “an amount equal to” meaning that Title I, Part A; SIP; or other available funds may be used to meet this requirement.

48. Highly Qualified Teachers/SIP SIP campus consequences for not reaching 100% highly qualified teachers:  Stage 1 SIP campuses will be required to have the CAMs review the campus’ highly qualified continuous improvement plan and provide any necessary technical assistance in revising the plan as needed.

49.  Stage 2 and above SIP campuses will be required to submit their campus highly qualified continuous improvement plan to TEA for review in order to receive a Notice of Grant Award (NOGA) for the Title I School Improvement funding.

50. SIRC Resources For Funding and Application Information

53. SIRC Resources Campus Administrator Mentor Program for Schools in Stage 1 of Improvement

55. Campus Administrator Mentoring Program (CAMP) : STAGE 1 Years 1 & 2 Campuses entering Stage 1 of school improvement will participate in the Campus Administrator Mentoring Program (CAMP).Campuses entering Stage 1 of school improvement will participate in the Campus Administrator Mentoring Program (CAMP). CAMP includes on-site visits and follow-up contacts.CAMP includes on-site visits and follow-up contacts. Experienced educators can help principals develop personal and professional skills necessary for effective leadership.Experienced educators can help principals develop personal and professional skills necessary for effective leadership. Mentors work closely with the principal toMentors work closely with the principal to –build a relationship of trust, –encourage individual capacity for leadership, and –target school improvement.

58. “You’ve helped me grow and develop as a professional, and given me opportunities for reflection that I would have otherwise not had. My only regret is that I didn’t ‘know’ you when I first started as an administrator. I could have used some good guidance then!!” “I enjoyed our conversation. I appreciate you allowing me to just speak my mind. I do want to be off the AYP list, but I do not want to lose our connection. I trust and value your support and guidance.” “I really feel as though you are in this for my success and that of the school. Wow, I like that feeling and really enjoy having your over.”

59. USDE Expanded Choice and SES Monitoring USDE Monitoring Team appeared satisfied with TEA’s guidance and communication of compliance requirements. USDE has some concern about how LEAs interpret and implement that guidance. 2007-2008 TETN SIP Audit Training date will be announced on the NCLB Updates.

60. School Improvement Timeline 2007-2008  March 15, 2007 Division of NCLB Program Coordination mailed out a “Possibility” letter to Superintendents  August 2007 Release of 2007 Preliminary AYP Status and Data Tables to Campuses and Districts via TEASE Appeals begin

61.  August 2007 Public Release of 2007 AYP Status and Preliminary Data Tables  August 2007 Division of NCLB faxes/mails letter to Superintendent regarding campus status (prior to appeals)  August 27, 2007 Last day for LEAs to notify parents about their available choices in order to be in compliance.

62.  September 4, 2007 SIP application for funding is available on eGrants (Pre-Award Costs as of July 1, 2007 AYP Preliminary release date)  September 2007 Appeals deadline  October 22, 2007 5:00 PM Deadline to submit the SIP application

63.  Late November/Early December 2007 Public Release of 2007 Final AYP Status and Data Tables  May 1, 2008 Amendment Deadline TETN dates are being finalized. The TETN dates will be announced in the NCLB Updates.

64. SIRC Introductory Meetings September 4-5: Regions 5, 6, & Houston ISD @ ESC 4 September 6-7: Region 4 (except Houston ISD) @ ESC 4 September 10-11: Regions 13, 15, 20 @ ESC 20

65. September 20-21: Regions 16, 17, 18, 19 @ ESC 19 September 24-25: Regions 7, 8, 10 @ Fort Worth PD Center September 26-27: Regions 9, 11, 12, 14 @ Fort Worth PD Center October 4-5: Region 1 @ ESC 1

66. Texas School Improvement Conference December 5-6, 2007: Austin Convention Center Registration open through Region XIII eCampus

67. Resources Available from SIRC SIRC Website: http://www.esc13.net/sirc/ http://www.esc13.net/sirc/ –Presentations, handouts, forms, etc. SIRC Guidelines Notebook Principal’s Planning Guides SIRCular Newsletters SIRC Introductory Meetings Texas School Improvement Conference Technical Assistance

72. 3. Is the achievement we see when we assess students with disabilities sufficient to meet AYP? 4. Are we exiting students from the special education program when the data tell us they are no longer eligible? 9. What is the average number of referrals per year compared to the average number of dismissals per year?

74. SIRC Introductory Meetings The principals of Title I, Part A campuses identified as in need of improvement who apply for and receive SIP funding must attend the SIRC INTRODUCTORY MEETINGS held at the beginning of the school year. To register for the SIRC introductory meetings visit the Region XIII ESC E-Campus website…

77. What District Personnel Can Do NOW! Identify schools in SIP Identify eligible students for school choice (all), transportation, and SES Identify personnel who will be responsible for compiling and distributing parent notification(s): school choice letter(s) and SES packets as well as maintaining communication between campus and district Become familiar with SIP requirements Participate in TETNs provided by TEA

78. What District Personnel Can Do in August/September Distribute parent notifications: school choice letter(s) and SES packets Register for Introductory Meeting Register for Texas School Improvement Conference Complete SIP Application Communicate with district and campus staff regarding SIP

79. What District and School Personnel Can Do in the 2007-08 School Year Attend Introductory Meeting Meet with CAM Develop and implement 2-year SIP campus improvement plan requirements Attend Texas School Improvement Conference Implement stage specific requirements Complete SBR forms for all major systems of reform

80. TEA/NCLB Resources TEA/NCLB Resources Staff contacts http://www.tea.state.tx.us/nclb/conta cts.html NCLB Updates http://www.tea.state.tx.us/list NCLB Website http://www.tea.state.tx.us/nclb/ Title I School Improvement Policy Guidance http://www.tea.state.tx.us/nclb/PDF/ WORKINGSIP2007-08.pdf http://www.tea.state.tx.us/nclb/PDF/ WORKINGSIP2007-08.pdf

81. AYP Data Questions Contact the Division of Performance Reporting 512-463-9704 Website: http://www.tea.state.tx.us/ayp/ http://www.tea.state.tx.us/ayp/

82. Texas School Improvement Resource Center (SIRC) 5701 Springdale Road Austin, Texas 78723-3675 www.esc13.net/statewide/sirc Sally Partridge, Coordinator 512-919-5220 Sally.Partridge@esc13.txed.net

83. Title I Statewide School Support/ Parental Involvement Initiative 5800 Bell Street Amarillo, Texas 79109-6230 www.esc16.net Terri Stafford, Coordinator 806-677-5126 terri.stafford@esc16.net

84. School Improvement Unit Division of NCLB Program Coordination 512-463-9374, Option 3 Division Fax 512-305-9447

85. Anita Villarreal, Director Title I School Improvement 512-463-9402 anita.villarreal@tea.state.tx.us Sharon Evans Program Specialist 512-936-5958 sharon.evans@tea.state.tx.us

86. Leticia Govea Program Specialist 512-463-3212 leticia.govea@tea.state.tx.us Becca Marsh Program Specialist 512-936-2256 becca.marsh@tea.state.tx.us

87. Copyright © Notice The materials are copyrighted © and trademarked ™ as the property of the Texas Education Agency (TEA) and may not be reproduced without the express written permission of TEA, except under the following conditions: 1)Texas public school districts, charter schools, and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts’ and schools’ educational use without obtaining permission from TEA. 2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of TEA. 3) Any portion reproduced must be reproduced in its entirety and remain unedited, unaltered and unchanged in any way. 4) No monetary charge can be made for the reproduced materials or any document containing them; however, a reasonable charge to cover only the cost of reproduction and distribution may be charged. Private entities or persons located in Texas that are not Texas public school districts, Texas Education Service Centers, or Texas charter schools or any entity, whether public or private, educational or non-educational, located outside the state of Texas MUST obtain written approval from TEA and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty. For information contact: Office of Copyrights, Trademarks, License Agreements, and Royalties, Texas Education Agency, 1701 N. Congress Ave., Austin, TX 78701-1494; phone 512-463- 9270 or 512-936-6060; email: copyrights@tea.state.tx.us.copyrights@tea.state.tx.us