1. 0 Higher Education Payroll Processing & Reporting Jan 2016 Q & A SESSION SEPTEMBER 16, 2015

2. Session Overview  Project Update  OESC Information  Account application(s)  New hire reporting  Business Services Online (BSO)  New users registration info  Updating account for new employer  IRS system: Filing Information Returns Electronically (FIRE)  Create FIRE System Account  Applying for Transmitter Control Code(s) 1

3. Project Update  HCM > Financials  500 Misc  PFT  Testing  Each institute will provide a testing file during Integration or User Acceptance Testing  Training –Journal Entry & Accounts Payable & Federal Tax Payments  Budgets Must Be in Hyperion by 1 st Calendar Yr Payroll 2

4. Project Update 3 User Acceptance Testing- PS 10/26/2015-11/25/2015 Training 10/26/15-11/25/15 OST Validation 11/16/15- 11/25/15 State of OK Cutover 12/1/15-12/10/15 Go-Live 12/10/2015

5. Additional Important Dates  October 26  Higher Ed FEINs  November 16  ACES and Participant Maintenance OST security forms  November 30  301JE security forms  301 security forms(to be published soon)  Ayana.Wilkins@omes.ok.gov Ayana.Wilkins@omes.ok.gov 4

6. OESC Information  Http://www.ok.gov/oesc_web/ Http://www.ok.gov/oesc_web/  Application for Account Number  Reimbursing Application  Termination of Current Account  New Hire Reporting 5

7. 6 OESC Information

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11. 10 OESC Information

12. 11 OESC Information

13. 12 OESC Information

14. 13 OESC Information  Methods  On-Line New Hire Reporting system  Electronic Submission  Paper Submission  New Hire Reporting  Initial Reporting  Continued Reporting

15. 14 OESC Information  Keri Doak  OESC UI Department  405-557-7226  Keri.Doak@oesc.state.ok.us Keri.Doak@oesc.state.ok.us  Kathleen McClure  OESC New Hire Reporting Department  405-557-5362  Kathleen.McClure@oesc.state.ok.us Kathleen.McClure@oesc.state.ok.us

16. 15 Business Services Online  http://www.ssa.gov/bso/bsowelcome.htm http://www.ssa.gov/bso/bsowelcome.htm

17. 16 Business Services Online

18. 17 IRS system: Filing Information Returns Electronically (FIRE)

19. 18 IRS system: Filing Information Returns Electronically (FIRE)

20. 19 IRS system: Filing Information Returns Electronically (FIRE)

21. 20 Questions Questions??? Ayana.Wilkins@omes.ok.gov

22. 21 Next Session  September 30 – ACA Reporting for 2015