1. Office of the CIO EITS The University of Georgia

2.  Phase 1:  Identity Repository and Infrastructure  Unique Identifier (UGAID)  Translation Tools  Phase 2 EMT Priorities:  SSN Removal/Mitigation in Distributed Systems— estimated Dec 2011  SSN Removal/Mitigation in CORE/Enterprise and Mainframe Systems—estimated Dec 2012 112 Total Slides

3. FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC JAN JUL DEC JAN JUL DEC JAN JUL DEC JAN 2009 7/31/09 (Estimated) IdM Infrastructure and Process SSN Replacement (timeline to be determined by scope) SSN PHASE I SSN Replacement Analysis & Planning Single, consolidated view of ALL Identities Ongoing SSN Replacement Efforts Current Efforts IMS to DB2/SSN Removal (convert IMS database to DB2 and remove SSN from core administrative systems) IMS to DB2/SSN Removal (convert IMS database to DB2 and remove SSN from core administrative systems) IMS/SSN SSN PHASE II SSN Replaced in Initial Systems Initial systems for SSN Replacement chosen Discovery Complete Implementation End 7/31/09 (Estimated) 6/30/10 (Estimated) 12/31/09 12/31/12 2010 2011 2012 SSN Replacement (timeline to be determined by scope) SSN Replaced in Remaining Systems 2013 12/31/11 (Estimated) DOAS Contract Negotiations 212 Total Slides

4. Original Total 12.6 M Removed 5.5 M 12 Total Slides3

5. UnitSSNs Removed UnitSSNs Removed Parking Services1,896,980Student Affairs 35,000 Libraries1,169,771BigCard35,000 EITS 1,034,315Printing10,000 UGA Card Services 1,000,040Food Services7,200 Arts & Sciences266,999Golf Course3,000 Admissions220,000Political Science 1,500 Graduate School73,000Admin Services 1,100 School of Law 48,887Regents Center400 412 Total Slides

6. 1. DOAS Procurement Delays -- IMS/DB2 Conversion RFP 2. Complexity of CORE/Distributed Processes and Systems 3. Distributed Units Require Intensive EITS Assistance 4. Data Discrepancies 5. Resources/Priority Conflicts If identified challenges are not addressed, original timelines are likely to change 512 Total Slides

7. Student System Diagram 612 Total Slides

8.  Lengthy DOAS procurement process  Complexity  3+ million lines of code  14,000 programs  5381 tables and views  348 major databases  Existing/potential institutional priorities requiring IDM resources  e.g., ADDM projects, SACS, next generation administrative systems, new email system 712 Total Slides

9.  Lack of resources in distributed units  Interdependent on CORE systems  EITS resources are needed for all projects  Data Discrepancies between Student, HR and BigCard Systems  UGAID Assignment for Professional Schools not available at application  Some unit technical staff unwilling to move forward or causing delays because of disagreement with technical aspects of the approach 812 Total Slides

10. Secure in “Fort Knox” 912 Total Slides

11.  Types of data discrepancies  Historical  New ▪ Some business/system processes continue to propagate discrepancies  IDM has identified discrepancies/duplicates  Initial number ~100,000 ▪ Both historical and active ▪ Identified by IDM  Reduced to 21,382 ▪ Estimated 1,000 – 2,000 discrepancies in active records 1012 Total Slides

12.  Academic and Administrative unit heads confirm targets  Confirm or re-specify the dates their units have previously set for the elimination of SSNs in their units  Accountability for progress  Require progress reports from unit heads on quarterly basis  Complete process mapping and data error identification Continued… 1112 Total Slides

13.  Move forward without waiting for “perfection” ▪ Units should move forward without 100% discrepancies resolved ▪ Implement data discrepancy controls ▪ Units that are reliant on SSNs from Core Systems should assess using IDM tools prior to the IMS/DB2 conversion  Resources/Priorities  If additional resources are not available, then support is needed for changes in priorities due to resource reallocations required for IDM priorities 1212 Total Slides