2. The Minnesota Department of Human Services (DHS) requires regular reporting of client outcomes information for publicly funded services. Minnesota will focus its mental health data reporting on client and program outcomes with a special focus on recovery for clients receiving more intensive mental health services. Efforts were also made to eliminated duplicate reporting by utilizing demographic information from the DHS data systems; MMIS for PMIN clients and SMI for Shared Master Index clients. Introduction

3. Mental Health Information System (MHIS) will be replacing the Program Outcome Status Reporting (POSR) system and CRISIS system as of July 1 st, 2013. MHIS will focus on key client status points during treatment service: at start, at six month anniversary of the start date and at end of service. MHIS is a secure web-based reporting system that uses MN-ITS security system for web-access. Introduction...continued

4. Client Types New Client – clients began service on or after 7/1/2013 Intervention Episode – crisis services only Continuing Client – clients receiving services as of 7/1/2013 Client Completed Treatment – clients who completed services on or after 7/1/2013 Discontinuance – clients who stopped receiving services on or after 7/1/2013

5. Clients...continued In order to report meaningful outcome measures, Agencies are encouraged to observe best practices in data collection such as: (1) collecting client status at time of completing treatment; (2) judicious and timely implementation of agency discharge policy, including administrative discontinuances; and (3) consistent and frequent update of client status (consider a quarterly update). Persons who should not be reported: – Persons who received services reimbursed entirely by private insurance or self-pay.

6. Services Include all identified persons (adults) who received one of the following publicly funded mental health services: ACT, ARMHS, DBT, ICRS, IRTS or State Operated MH services. July 1 st, 2013: HWS and CRISIS services

7. Reporting – Record client-level information within one week of the status: Start date – first date of service Anniversary date - 6 months End date – last date of service – Enter in MHIS within 30 days of the date of the status

8. Persons who are in the Agency caseload but did not receive services for extended period (4 weeks), a “Discontinuance” client status must be reported with an End Date of the last date of service. A “New Client” status is reported if the client started to receive services after the 4 week extended period. Reporting

9. Example 1: Jane Doe PMI #: 00000001, DOB: 01/01/1965, Start Date: 07/01/2013, End Date: 03/11/2014 On 7/7/2013, add MHIS client and entered “New Client” status On 1/8/2014, search PMI and clicked on New Status to created Continuing Client status On 3/15/2014, search PMI and clicked on New Status to created Completed Program status *There should be three lines when all data entry has been completed.

10. Example 1: PMIDOBStart DateClient StatusSubmit dateCurrent Rec Completed Record Edit New Status 0000000101/01/196507/01/2013New Client07/07/2013FalseTrue Edit New Status 0000000101/01/196507/01/2013Continuing01/08/2014FalseTrue EditNew Status 0000000101/01/196507/01/2013Completed Treatment 03/15/2014True

11. Example 2: Jon Doe PMI#:00000002, DOB: 01/02/1965, Start Date: 03/11/2013 On 9/17/2013, add MHIS client and entered “Continuing Client” status*There should be two lines when all data entry has been completed On 3/11/2014, search PMI and clicked on New Status to created “Continuing Client” status On 9/11/2014, search PMI and clicked on New Status to create “Continuing Client” status *There should be three lines when all data entry has been completed

12. Example 2: PMIDOBStart DateClient StatusSubmit dateCurrent Rec Completed Record Edit New Status 0000000201/02/196503/11/2013Continuing09/17/2013FalseTrue Edit New Status 0000000201/02/196503/11/2013Continuing03/11/2014FalseTrue EditNew Status 0000000201/02/196503/11/2013Continuing9/11/2014True

13. Example 3: Barb Doe PMI#: 00000003, DOB: 01/03/1965, Start Date: 08/17/2013, End Date: 11/10/2013 On 8/20/2013, add MHIS client and entered “New Client” status On 11/11/2013, search PMI and clicked on New Status to created “Completed Treatment” status *There should be two lines when all data entry has been completed

14. Example 3: PMIDOBStart DateClient StatusSubmit dateCurrent Rec Completed Record Edit New Status 0000000301/03/196508/17/2013New Client08/20/2013FalseTrue EditNew Status 0000000301/03/196508/17/2013Completed11/11/2013True

15. All GRANTEES AND PROVIDERS Must have access to MN-ITS for accessing MHIS- Request access with the MN-ITS administrator in your agency for logon ID and password – If you already have access then request MHIS be added to your user profile. MN-ITS (Provider Help Desk) call 651-431-2700

16. MHIS Flow Chart MN-ITS Logon MHIS Client MHIS Multiple Provider

17. MHIS Flow Chart Upload MHIS Client Provider Information Reports Add New Client Edit Existing Client New Status Input for Existing Client

18. UPLOAD Upload aka: Batch Uploading

19. Provider Information

20. MHIS Client

23. Reports

24. MHIS FYI

27. Multiple Provider Screen

50. Edit

54. New

60. Upload

62. Provider Reports