1. WEST VIRGINIA UNIVERSITY Office of Information Technology OFFICE 365 INFORMATION SESSION

2. WEST VIRGINIA UNIVERSITY Office of Information Technology OIT OFFICE 365 SUPPORT PORTAL

3. WEST VIRGINIA UNIVERSITY Office of Information Technology OIT OFFICE 365 SUPPORT

4. WEST VIRGINIA UNIVERSITY Office of Information Technology PREPARE FOR MIGRATION Conversion starts at 5 p.m. on Friday –Access to GroupWise removed –Most users will have current mail by Monday, but large mailboxes may continue to migrate through the week. Review top 10 items to complete before the migration! –http://oit.wvu.edu/office365/migrate/top10before/http://oit.wvu.edu/office365/migrate/top10before/

5. WEST VIRGINIA UNIVERSITY Office of Information Technology WHAT WILL MIGRATE 1.E-mail messages (except in Trash, or 25 MB in size or larger)25 MB 2.Calendar items 3.Archived items (Only if opt-in survey was completed!)opt-in survey 4.Personal Address Books 5.Tasks 6.Reminder notes 7.Message categories 8.Proxy rights* 9.Shared folders* 10.Shared Address books

6. WEST VIRGINIA UNIVERSITY Office of Information Technology WHAT WILL NOT MIGRATE 1.Signatures 2.Rules 3.Messages 25 megabytes in size or larger 4.Frequent Contacts 5.Hyperlinks within e-mail messages (typed-out URLs can remain, but are not clickable) 6.Extended address book fields (some fields, such as birthdays, may not migrate if they were used) 7.Archived items (if opt-in survey was not completed) 8.Junk Mail Handling lists 9.Messages in the GroupWise Trash

7. WEST VIRGINIA UNIVERSITY Office of Information Technology POST MIGRATION Review top 10 post migration items! http://oit.wvu.edu/office365/migrate/top10after/ Remove old mobility account and connect with new account Post migration drop-in session on Tuesday after go live for mobility questions or general how-to questions

8. WEST VIRGINIA UNIVERSITY Office of Information Technology GENERAL ITEMS Voice mail integration will continue for existing users –You will need to periodically log into your voice mail box with your phone and save or delete the voice messages. –The copies of the messages that are sent to your Office365 email address are separate copies and are not tied back to the voice mail system. –Any requests for new activation of this service should be made via the OIT Service Desk 293-4444

9. WEST VIRGINIA UNIVERSITY Office of Information Technology GENERAL ITEMS Archives, if requested, will be migrated the week after go live. – A new folder named ‘GroupWise Archive’ will appear in your main folder list when the items are migrated.

10. WEST VIRGINIA UNIVERSITY Office of Information Technology SUPPORT Check http://oit.wvu.edu/office365http://oit.wvu.edu/office365 Enter ticket to oithelp@mail.wvu.edu or 293- 4444oithelp@mail.wvu.edu Online help is available within the Microsoft products Remember that you are resources to each other! Help your neighbor

11. WEST VIRGINIA UNIVERSITY Office of Information Technology OFFICE 365 DEMO

12. WEST VIRGINIA UNIVERSITY Office of Information Technology OUTLOOK 2013 CLIENT OR WEBAPP? Departmental decision –Both have strengths & weaknesses –Do not share exact functionality or options Tablets (Windows and iPads) purportedly do best with web app access

13. WEST VIRGINIA UNIVERSITY Office of Information Technology OFFICE 365: OUTLOOK WEB APP GUIDE http://oit.wvu.edu/office365/webapp/ http://oit.wvu.edu/office365/files/2013/07/outlook _webapp.pdfhttp://oit.wvu.edu/office365/files/2013/07/outlook _webapp.pdf

14. WEST VIRGINIA UNIVERSITY Office of Information Technology OFFICE 365 DEMO URL: outlook.com/mail.wvu.eduoutlook.com/mail.wvu.edu –All common Windows and MAC browsers work See “Supported Browsers” link on OIT O365 site –ENABLE pop-ups for Outlook

15. WEST VIRGINIA UNIVERSITY Office of Information Technology OUTLOOK WEB APP