1. Welcome to the DARS Users’ Group Meeting Fall 2004

2. AGENDA Announcements Arizona Course Applicability System (AZCAS) User Statistics Interactive Audit (DARWIN) NCAA Pilot and the Audit New audit (TRANSCRIPTG) for +/- grades Reminder about exceptions to University requirements Remember when using the K screen...... Questions for us?

3. Arizona CAS Usage Statistics & Update Amy Fountain, PhDamy.fountain@asu.edu AzCAS Transfer Analyst(520) 206-4916

4. Finding usage information CAS Homepage: http://az.transfer.org/cas “Planning” tab: casteam AZcas98! (Case matters) Go there (CAS Planning Area)CAS Planning Area

5. Student Accounts Total by institution This is the institution a student self-selects, not necessarily the school the student is at now. CAS users tend to select their target school. Total by month for current year There’s been a steady stream of 200-300 new accounts per month for the last year Back to the Usage Stats IndexUsage Stats Index

6. Transfer Guide Requests Query engine allows you to enter your own parameters Date can take entries of form MM/DD/YYYY Degree Program Code is the DARS DPROG code Year/Term code takes entries of form YYYYT Back to the Usage Stats IndexUsage Stats Index

7. Planning Guide Requests Program name – if you don’t know the DARS program code, can search on a name I.e. ‘bus’ brings back programs including “Business” General query tip – if you aren’t sure of a code, try a general query and see how the codes are formatted, then use that in your next query. Back to the Usage Stats IndexUsage Stats Index

8. Other cool usage counters CAS Web Reports – General hit counters for the CAS sites https report counts all hits inside of the CAS application (the one you have to log into as a guest or a member) http report counts all hits to the site that aren’t inside of CAS itself. CAS Survey Results Real-time summary of the CAS user satisfaction survey results Can view results for all time, or just for current year ACETS Numbers Report Back to CASCAS

9. Update on CAS Resources Arizona Advising Conference – February 10-11, 2004 at Maricopa The CAS Team has submitted 3 presentations Degrees and Pathways – new query engine tool Advisor tab > Degrees and Pathways > 2004 Go to the Degrees and Pathways Query EngineDegrees and Pathways Query Engine Advisor Level Accounts in CAS Allow Advisors to view planning guides created by students for programs at the advisors’ institution Provided students disclose their CAS ID to advisors

10. Coming attractions Pima College piloting an automatic course import into CAS from their SIS Possible statewide licensure for this interface, depending upon Pima’s experience New “Blended Planning Guides” will provide a centralized view of AGEC, pathway & university planning guide info in CAS Go to the prototype blended guideprototype blended guide

11. Back to Kristy!

12. Interactive Audit (DARWIN) The newest upgrade of DARS is called DARWIN and it moves all DARS functions to the web So all users (student and staff) will access DARWIN via the web An exciting feature that is available with the upgrade is the interactive/graphical audit Let’s see the future of DARS DARS Web LoginDARS Web Login

13. NCAA Pilot and the Audit Adding new “Electives” requirements to a select number of DPROGS at all three campuses for Fall 2004 Will be working with departments to monitor progress through the fall and spring semesters Goal is to have requirements added to all DPROGS by Fall 2005

14. 0248 ***************************************************************** 0249 OPT ELECTIVES - The following ASU courses have not been 0250 used to meet specific requirements 0251 0252 FA02 M ITA 101 5.0 B ELEMENTARY ITALIAN 0253 SP03 M ITA 102 5.0 B ELEMENTARY ITALIAN 0254 ***************************************************************** 0255 OPT ELECTIVE COURSE WORK - The following transfer courses 0256 have not been used to meet specific requirements 0257 0258 FA01 AXX 001 3.0 TA StMartin: ATH 103 0259 INTRO ANTHROPOLOGY 0260 FA01 CXX 017 3.0 TA StMartin: COL 101 0261 FIRST YR SEMINAR 0262 SP02 GXX 018 3.0 TB StMartin: GLS 152 0263 GLBL ISS 0264 SP02 HXX 008 3.0 TA StMartin: HIS 142 0265 US HIST SINCE 1877 0266 SP00 JXX 022 3.0 TA UofAk Se: JOUR 193L 0267 ST:INTRO/VIDEO PROD Current ELECTIVES Requirements

15. 0218 ***************************************************************** 0219 OPT TOTAL HOURS REQUIRED TO COMPLETE THE DEGREE 0220 0221 The NEEDS HOURS note indicates the actual total 0222 hours required for you to complete this degree. 0223 NEEDS: 120.0 HOURS 0224 ***************************************************************** 0225 OPT ELECTIVES - Courses not used to meet specific 0226 requirements. 0227 0228 The NEEDS HOURS note indicates the elective hours 0229 needed, in addition to the degree requirements, 0230 to equal the total hours for this degree. 0231 NEEDS: 28.0 HOURS 0232 0233 Elective hours (without any course splitting) that 0234 can be applied to the total hours for the degree. 0235 13.0 HOURS TAKEN 0236 FA02 M UNI 100 3.0 A ACAD SUCCESS AT THE UNIVERSIT 0237 FA02 M WAC 101 3.0 Y INTRO ACADEMIC WRITING New ELECTIVES Requirements (All Students)

16. 0255 ***************************************************************** 0256 OPT TOTAL HOURS REQUIRED TO COMPLETE THE DEGREE 0257 0258 Specific requirements for this degree require more 0259 than 120 hours; or, you have taken more hours 0260 to complete specific requirements than the 0261 120 hours required for this degree. 0262 0263 The NEEDS HOURS note indicates the actual total 0264 hours required for you to complete this degree. 0265 NEEDS: 136.0 HOURS 0266 ***************************************************************** 0267 ELECTIVES - Courses not used to meet specific 0268 requirements. 0269 0270 Courses in excess of hours necessary for the degree. 0271 16.0 HOURS TAKEN 0272 FA01 M UNI 194 1.0 Y ST:STUDENT ATHLETE SUCCESS 0273 SP02 M EPE 310 1.0 Y # COLL SPRT:TRACK & FIELD 0274 Converted to: M KIN 310 New ELECTIVES Requirements (All Students)

17. 0238 SP03 M MAT 270 4.0 C CAL/ANALYTIC GEO I 0239 FA03 M MAT 271 4.0 B CAL/ANLYTIC GEO II 0240 SP04 M CIS 200 3.0 C COMPUTER APPL/INFO TECH 0241 ***************************************************************** 0242 OK MINIMUM CUMULATIVE GPA REQUIRED FOR ATHLETE 0243 90% of institution's min GPA by start of 3rd year 1.800 0244 EARNED: 25.0 HOURS 2.68 GPA 0245 ***************************************************************** 0246 NO NCAA QUALITATIVE MEASURE: An athlete entering the 3rd 0247 year must have at least 25% of course reqs. completed 0248 EARNED: 25.0 HOURS 0249 --> NEEDS: 1 SUB-GROUP 0250 0251 Total applicable hours required for graduation 0252 NEEDS: 120.0 HOURS 0253 0254 - Percentage of degree requirements after two years: 0255 25.0 HOURS TAKEN 0256 NEEDS: 5.0 HOURS 0257 ***************************************************************** NCAA Requirements (Athletes only)

18. New Audit (TRANSCRIPTG) for +/- grades Audit will report the true cumulative GPA (without capping at 4.00) All other audits now cap cumulative GPA at 4.00

19. 0017 ***************************************************************** 0018 CUMULATIVE HOUR AND GPA SUMMARY 0019 ASU WORK 0020 7.0 HOURS TAKEN 4.00 GPA 0021 ALL TRANSFER WORK 0022 80.0 HOURS TAKEN 3.42 GPA 0023 COMBINED GPA FOR ASU & ALL TRANSFER WORK 0024 87.0 HOURS TAKEN 3.47 GPA 0025 ***************************************************************** 0026 LISTING OF ALL ASU COURSES 0027 ASU WORK IS LISTED IN ALPHABETICAL ORDER 0028 FA03 M BUS 301 3.0 A FUNDAMENTAL MGT/COMM 0029 FA03 M COB 301 1.0 A BUSINESS FORUM 0030 SP04 M MGT 300 3.0 A+ ORG & MGT LEADERSHIP 0031 ***************************************************************** 0032 LISTING OF ALL TRANSFER COURSES 0033 ALPHABETICAL ORDER 0034 SP03 ACC 230 3.0 TA SctsdlCC: ACC 230, 240 0035 USES OF ACCOUNTING INFOR ++ 0036 SP03 ACC 240 3.0 TA SctsdlCC: ACC 230, 240 TRANSCRIPT – Capped GPA

20. 0016 ***************************************************************** 0017 CUMULATIVE HOUR AND GPA SUMMARY 0018 SHOWING UNCAPPED CUMULATIVE GPA 0019 ASU WORK 0020 7.0 HOURS TAKEN 4.14 GPA 0021 ALL TRANSFER WORK 0022 80.0 HOURS TAKEN 3.42 GPA 0023 COMBINED GPA FOR ASU & ALL TRANSFER WORK 0024 87.0 HOURS TAKEN 3.47 GPA 0025 ***************************************************************** 0026 LISTING OF ALL ASU COURSES 0027 ASU WORK IS LISTED IN ALPHABETICAL ORDER 0028 FA03 M BUS 301 3.0 A FUNDAMENTAL MGT/COMM 0029 FA03 M COB 301 1.0 A BUSINESS FORUM 0030 SP04 M MGT 300 3.0 A+ ORG & MGT LEADERSHIP 0031 ***************************************************************** 0032 LISTING OF ALL TRANSFER COURSES 0033 ALPHABETICAL ORDER 0034 SP03 ACC 230 3.0 TA SctsdlCC: ACC 230, 240 0035 USES OF ACCOUNTING INFOR ++ 0036 SP03 ACC 240 3.0 TA SctsdlCC: ACC 230, 240 TRANSCRIPTG – Uncapped GPA

21. Plus/Minus Transfer Grades You may see these numbers until we can change the display. ***************************************************************** OPT ELECTIVE COURSE WORK - The following transfer The following courses earned transfer credit FA03 CXX 002 4.0 TC+2 UtahStat: CHEM 1220 PRIN OF CHEMISTRY II FA03 CXX 004 1.0 TA-3 UtahStat: CHEM 1240 CHEM PRIN LAB II SP03 CXX 027 4.0 TA- UtahStat: CHEM 1210 PRIN OF CHEMISTRY I SP03 CXX 028 1.0 TA- UtahStat: CHEM 1230 CHEM PRIN LAB I SP02 CXX 029 3.0 TB UtahStat: CS 1010 FOUND OF CS SP02 CXX 030 1.0 TP UtahStat: CS 1020 COMPUTING & BEYOND FA02 CXX 031 3.0 TB+ UtahStat: CS 1050 PROB SOLV W/COMPUTER SP03 ENG 101 3.0 TB+ UtahStat: ENGL 1010,ENGL 2010 INTRO TO WRITING ++ SP03 ENG 102 3.0 TB+ UtahStat: ENGL 1010,ENGL 2010 INTRO TO WRITING ++ *****************************************************************

22. Reminders about exceptions to University Requirements All exceptions to university requirements must be completed by a DARS staff member Exceptions to university requirements can only be completed if approved by the Academic Provost’s office and only after the approval is posted on the RG81 screen in the SIS Examples are students approved to graduate with less then required total hours or less than required upper division hours

23. RG81 Screen with Provost Approval Note RG81 ARIZONA STATE UNIVERSITY 10/12/04 LTERM ID: CV300 STUDENT NOTE SCREEN 10:20: ID: 111-22-9999 NAME: JONES, THOMAS PET TO ACCEPT 68 JUNIOR COLLEGE HOURS AND WAIVE 4 UPPER DIVISION 05/17/04 HOURS APPRVD PER EAST COLLEGE AND PROVOST 05/17/04 ----------- ACTION: B NEXT ID: PAGE 0001 B=BYPASS, R=REVIEW, U=UPDATE, PF4=INSERT LINE, PF7=BKWD, PF8=FWD, CLEAR=EXIT

24. Remember when using the K screen...... Do not leave the K screen open and run the risk of being timed out Exit correctly by pushing the F3 key or courses may be duplicated in the audit If you find duplicate courses in the audit go to the student’s K screen enter “T” in the DISPLAY IND field the student’s locked courses will appear exit the screen by pressing F3 – the duplicate set of courses should be removed from the audit

25. AUDIT AFTER K SCREEN TIME OUT 0149 ***************************************************************** 0150 OK University General Studies 0151 NATURAL SCIENCES (SQ) & (SG) 0152 EARNED: 10.0 HOURS 2 SUB-GROUPS 0153 0154 + 1) You have taken one SQ course 0155 4.0 HOURS TAKEN 0156 SP02 GLG 101 3.0 TA GlndleCC: GLG 101, 103 0157 INTRO TO GEOLOGY I-PHYSI ++ 0158 SP02 GLG 101 3.0 TA GlndleCC: GLG 101, 103 0159 INTRO TO GEOLOGY I-PHYSI ++ 0160 0161 + 2) You have taken one SQ or SG course 0162 4.0 HOURS TAKEN 0163 SP02 PLB 108 4.0 TA Phnix CC: BIO 108 0164 PLANTS & SOCIETY 0165 *****************************************************************

26. AUDIT AFTER K SCREEN TIME OUT 0296 OPT ELECTIVE COURSE WORK - The following transfer 0297courses have not been used to meet specific requirements 0303 SP02 GLG 103 1.0 TA GlndleCC: GLG 101, 103 0314 INTRO TO GEOLOGY I-PHYSI ++ 0315 SP02 GLG 103 1.0 TA GlndleCC: GLG 101, 103 0316 INTRO TO GEOLOGY I-PHYSI ++ 0317 SP00 HXX 049 2.0 TA Rogue CC: HST 106 0318 HIST OF WLD CIVILIZATION 0319 SP02 PLB 108 4.0 TA Phnix CC: BIO 108 0320 PLANTS & SOCIETY 0321 SP97 PXX 124 2.0 TC SrnOregn: PH 113 0322 OUTER SPACE:STARS 0323 SP97 PXX 125 2.0 TC SrnOregn: PH 113 0324 OUTER SPACE:STARS 0325 SP02 SPA 101 4.0 TA Phnix CC: SPA 101 0326 ELEMENTARY SPANISH I 0327 SP02 SPA 101 4.0 TA Phnix CC: SPA 101 0328 ELEMENTARY SPANISH I 0329 SP00 WXX 074 2.0 TA Rogue CC: WRT 122 0330 ENGLISH COMPOSITION II

27. Questions for us?