1. Social Media Archiving for CoIT By Dan Moore September 26, 2013

2. S OCIAL M EDIA A RCHIVING T OPICS Why Social Media Archiving is Important Strategies to Archive Social Media General Tips

3. W HY A RCHIVE ? It’s the law – eDiscovery – Freedom of Information Act Historical preservation Analytics

4. O PEN R ECORDS A CT All content, comments and replies posted on any state agency social media, Web 2.0 or social networking technology are subject to the Oklahoma Open Records Act. Information disseminated using these technologies is subject to being re-printed in newspapers, magazines or online in any other web or web media format. http://www.ok.gov/cio/Policy_and_Standards/Social_Media/

5. R ECORDS R ETENTION Social computing content created or received by state agency personnel – whether during work hours or on personal time, and regardless of whether the communication device is publicly or privately owned – may meet the definition of a record as defined by State statute, when the content is made or received in connection with the transaction of the official business of the agency [67 O.S., §203(a)] and should be retained as required. http://www.ok.gov/cio/Policy_and_Standards/Social_Media/

6. A RCHIVING S TRATEGIES Third Party Hosted Services: – Arkovi.comArkovi.com – Smarsh.comSmarsh.com Manual Solutions: – Print, Save As – ArchiveFB (firefox plugin) ArchiveFB Platform Specific: – Example: Facebook Export TimelineFacebook Export Timeline – Twitter: Download your Archive.Download your Archive. – YouTube: Google TakeoutGoogle Takeout

7. C ENTRALIZED A RCHIVING ThinkUp - Open Source - Excellent Analytics Pros/Cons/Gotchas – Costs (time, money, materials) – Control

8. O THER T IPS Avoid using social media private messaging to conduct university business. Do not delete private messages related to university business.

9. T HANK Y OU Questions & Discussion