1. Prepared by SRA International, Inc. Confidential April 7-8 2009 Web-Based Supply Chain Management IFAC Conference – PVO/Freight Forwarders

2. 2 Prepared by SRA International, Inc. Confidential Agenda Overview –WBSCM Vision –WBSCM Release 1 Program Timeline How This Benefits You PVO/Freight Forwarder Functionality** –Portal Navigation –Order Entry –Review Freight Solicitation –Freight Purchase Orders –Goods Receipt (Freight & Commodity) –Goods Status Report WBSCM Summary ** simulations will follow to showcase functionality

3. 3 Prepared by SRA International, Inc. Confidential WBSCM Vision FSA USAID FNS AMS FAS WBSCM will provide new capabilities and functionality to support doing business with USDA!

4. 4 Prepared by SRA International, Inc. Confidential Search and Selection Business Requirements Definition RFIs, RFPs Product Evaluations & Selection 0 Strategy & Selection 0 Strategy & Selection Requirements, Contract Scoping Team Setup Project Kick- off Planning & Budgeting 1 Project Kick Off 1 Project Kick Off Detail Design Specifications (Blueprint) Process Design Configuration Design RICEFW Functional Design Data Mgmt Plan Training & Communication Plan Technology Design Planning & Budgeting 2 Design 2 Design Step by step process Leads to strong structure Configuring RICEFW Technical Spec Building: Processes Training Programs Technology Testing Go-live Planning Communicating 3 Build / Test 3 Build / Test Final Walk Through Acceptance Testing Training Planning & Budgeting Communicating Production Cutover! 4 Deploy 4 Deploy Moving in!! Go-live! Monitoring Final Revisions Support 5 Go Live 5 Go Live A Home Building Analogy WBSCM Release 1 Program Timeline We are here 2009

5. 5 Prepared by SRA International, Inc. Confidential How This Benefits You Overall Benefits Easier and faster to do business with USDA Lower administrative costs Paperless, non-duplicative processes Easier, transparent registering, bidding, contracting, shipping, and payment processes Program Sponsors Real time order status and tracking Standard e-commerce shopping cart functionality Improved entitlement and benefits tracking Easier and faster to receive U.S. government food assistance Lower administrative costs Easier, transparent, up-to-date ordering, delivery, and claims processes

6. 6 Prepared by SRA International, Inc. Confidential PVO/ FREIGH FORWARDER Functionality Portal Navigation Order Entry Freight Solicitation Review Freight Purchase Order Goods Receipt –Commodity –Freight Goods Status Report

7. 7 Prepared by SRA International, Inc. Confidential Portal Navigation Key Changes WBSCM Portal requires Level 1 e-Authentication Key Functionality Navigation based on user role Users will only see the transactions they need Simulation Portal Navigation Second level Navigation to create orders and complaints 3 rd level navigation to create orders, track railcars, create delivery acknowledgements Select ‘Processed’ or ‘Bulk’ sub-area to view commodities in the catalog

8. 8 Prepared by SRA International, Inc. Confidential USAID Order Entry Simulation Order Entry Key Changes Ordering via catalog Visibility to estimated cost Key Functionality Standards based catalog ordering Easy to use interface Clearly indicate freight contract location and program country Structure of Catalog Material description Estimated cost

9. 9 Prepared by SRA International, Inc. Confidential Checkout Screen - Header Indicates destination of the freight contract Indicates the program country Materials that were ordered Total estimated cost

10. 10 Prepared by SRA International, Inc. Confidential Checkout Screen - Item Item details related to dates, certificates, markings, shipping requirements, and freight tender text

11. 11 Prepared by SRA International, Inc. Confidential FAS Order Entry Key Changes Place orders via FAS agreements Key Functionality Commodity orders limited to what is in the agreement Automatic checking of qty ordered vs. agreement qty Total qty in agreement Total qty ordered so far

12. 12 Prepared by SRA International, Inc. Confidential Review Freight Solicitation Freight Forwarders will receive notification to review Freight Solicitations and provide comments related to the Freight Tender requirements Double Click to View Document

13. 13 Prepared by SRA International, Inc. Confidential Freight Purchase Order Overview Current System Current system references information from the Freight Booking Information on the related Commodity Contract/Notice to Deliver. WBSCM Design Purchase Order will be used for Freight Purchase Awards –Different Order types will be defined for oFAS Freight Purchase Orders oUSAID Freight Purchase Orders –Charter Booking information will be attached as a document to the purchase Orders –Purchase Order Numbers will be defined as follows oFAS - AG-INFF-09-P-0023 oUSAID – AG-INFA-09-P-0024 – Similar to FAS oWhere the following fields are defined as AG – Agriculture INFF- Office Code for Freight FAS INTA – Office code for Freight USAID 09 – Fiscal Year P – Purchase order XXXX – Sequence Number

14. 14 Prepared by SRA International, Inc. Confidential Freight Purchase Orders Key Changes Purchase Orders will be created for Freight requirements. Key Functionality Goods Receipt will manage the ocean Bill of Lading against the Freight Purchase Order Invoices will be available in WBSCM for FAS Freight purchase Orders. No invoice defined for USAID Freight purchase Orders Simulation Purchase Order Price conditions related to Freight line item

15. 15 Prepared by SRA International, Inc. Confidential Goods Receipt (Freight) Key Changes Freight receipt will drive freight payments Receipts will be entered when commodities are loaded into the vessel Key Functionality Receipt tied to the freight PO BOL # will be entered in receipt form Scanned copy of BOL can be uploaded into system Comments about the commodities can be entered Simulation Freight Goods Receipt BOL Number entered on receipt screen; Scanned copy of the BOL can be uploaded into the system

16. 16 Prepared by SRA International, Inc. Confidential Goods Receipt (Commodity) Simulation Commodity Goods Receipt Key Changes Commodity receipt will drive commodity payments Receipts will be entered when commodities arrive at load port Key Functionality Receipt tied to the commodity PO Comments about the commodities can be entered Open qty in PO Good qty received

17. 17 Prepared by SRA International, Inc. Confidential Goods Status Report – Selection Screen Key Changes Real time reporting of order status Key Functionality Report can be run anytime for real time order status Report output exportable to Excel for further analysis

18. 18 Prepared by SRA International, Inc. Confidential Goods Status Report - Output Key Changes Real time reporting of order status Key Functionality Report can be run anytime for real time order status Report output exportable to Excel for further analysis

19. 19 Prepared by SRA International, Inc. Confidential WBSCM Summary WBSCM provides new capabilities and functionality to makes it easier to do business with USDA Key Changes for PVO/Freight Forwarders: –Real time order status and tracking –Standard e-commerce shopping cart functionality –Freight Specific Solicitation - Review for Freight Forwarder prior to Solicitation publication –Purchase order creation and modification for Freight requirements –Online reporting & information access capabilities

20. 20 Prepared by SRA International, Inc. Confidential Next Steps Vendor Testing & Training oCustomer testing to begin in the Summer 2009 oTraining materials will be available in the Fall 2009 Deployment Activities –WBSCM User Administration oConfirm Customer Admin Contacts oE-Authentication Registration –Data Validation oBusiness Partner relationships – Customers/Freight Forwarders oSales orders/FAS Agreements WBSCM Go-live Dec 2009 For more information visit us online at www.usda.govwww.usda.gov Interested in participating or have questions? Contact us at WBSCM@kcc.usda.govWBSCM@kcc.usda.gov