1. CALIFORNIA DEPARTMENT OF EDUCATION Tom Torlakson, State Superintendent of Public Instruction Language Policy and Leadership Office Update Bilingual Coordinators Network Meeting March 18, 2011 Sacramento, CA

2. CALIFORNIA DEPARTMENT OF EDUCATION Tom Torlakson, State Superintendent of Public Instruction Title III Program and Funding Michele Anberg-Espinosa Erin Koepke Education Programs Consultants

3. TOM TORLAKSON State Superintendent of Public Instruction Title III Invoicing Invoices for fiscal year (FY) 2008–09 occurred in mid-January for those local educational agencies (LEAs) that had unexpended funds for FY 2008–09. 3

4. TOM TORLAKSON State Superintendent of Public Instruction Title III Payments Fiscal Year 2009–10 Third and fourth apportionments were released in December 2010 and should have been received by county treasurers in January. LEAs with remaining balances for FY 2009–10 will receive payment through the Cash Management Data Collection (CMDC) system. 4

5. TOM TORLAKSON State Superintendent of Public Instruction Cash Management Data Collection System Federal cash management requirement Quarterly Web-based report –Determines quarterly apportionments 25% of annual entitlement less reported cash balance Next reporting period: –April 9–30, 2011 5

6. TOM TORLAKSON State Superintendent of Public Instruction Cash Management Data Collection System For more information on the data collection system, including instructions, reporting dates, and frequently asked questions, please visit the Federal Cash Management Web page at http://www.cde.ca.gov/fg/aa/cm. For program questions, please contact Karen Almquist, Education Fiscal Services Assistant, by phone at 916-327-4406 or by e-mail at FederalCashManagement@cde.ca.gov. 6

7. TOM TORLAKSON State Superintendent of Public Instruction Title III 2010–11 Notices of Apportionment A letter dated December 13, 2010, was mailed to LEAs detailing apportionment information and new payment and reporting protocols. Per pupil amounts were $105.75 for Limited English Proficient (LEP) and $105 for Immigrant Student Sub-grant Programs. The directory listing of direct-funded and consortia with funding amounts for the LEP and Immigrant programs can be found on the Title III Notice of Apportionments 2010-11 Web page at http://www.cde.ca.gov/sp/el/t3/tiiiapportnotify1 0.asp. 7

8. TOM TORLAKSON State Superintendent of Public Instruction Title III Payments Fiscal Year 2010 – 11 The first apportionment was processed through the CMDC in December 2010. Warrants were mailed and should have been received by county treasurers in January. The letter and apportionment information for FY 2010–11 can be found at http://www.cde.ca.gov/fg/aa/ca/nclbtitleIII.asp. 8

9. TOM TORLAKSON State Superintendent of Public Instruction The Consolidated Application II The Consolidated Application (ConApp) –Deadline was January 31, 2011 –LEAs reported obligations for FY 2009–10 and 2010–11 Legal obligations: “Commitments made by an LEA to purchase goods or services immediately or in a future period” Title 34, Part 76, Section 707 from the Code of Federal Regulations (CFR): Retrieve by CFR Citation Web page found at http://www.gpoaccess.gov/cfr/retrieve.html (Outside Source). 9

10. TOM TORLAKSON State Superintendent of Public Instruction The Student National Origin Report The Student National Origin Report (SNOR) is the annual count of immigrant students. A “No SNOR letter” (for FY 2009–2010) was mailed in February. If there are no immigrant students, a report is still required for determining funding eligibility for future years. Non-submission of SNOR data can impact eligibility for Title III immigrant funding for up to three years. 10

11. TOM TORLAKSON State Superintendent of Public Instruction Immigrant Student Definition Immigrant children and youth are individuals who: 1) Are aged 3 through 21; 2) Were not born in any state; and 3) Have not been attending one or more schools in any one or more states for more than three full academic years. The Elementary and Secondary Education Act defines “State” as: –Each of the 50 states; –The District of Columbia; and –The Commonwealth of Puerto Rico. 11

12. TOM TORLAKSON State Superintendent of Public Instruction The Student National Origin Report 2011 SNOR Submission –LEAs: extracted from California Longitudinal Pupil Achievement Data system (CALPADS) –Private schools: online 2011 SNOR PIN and Password Letters –For private schools only –Were mailed early March –Immigrant count: October 6, 2010, or March 1, 2011 12

13. TOM TORLAKSON State Superintendent of Public Instruction The Student National Origin Report--Private School Online Submission The private school online submission window is March 15April 15, 2011.The private school online submission window is March 15–April 15, 2011. Information is available on the SNOR Web page at http://www.cde.ca.gov/sp/el/t3/snor.asp.Information is available on the SNOR Web page at http://www.cde.ca.gov/sp/el/t3/snor.asp. Questions may be directed to: SNOR@cde.ca.gov. 13

14. TOM TORLAKSON State Superintendent of Public Instruction Language Census Language Census data are being sourced from the following three data collections: Language Census (R-30 LC); CALPADS; and the California Basic Educational Data System. For more details, please visit the Language Census Instructional Materials Web page at http://www.cde.ca.gov/ds/sd/lc/materials.asp. 14

15. TOM TORLAKSON State Superintendent of Public Instruction Private School Request to Participate-Immigrant Private schools in the jurisdiction of Title III-Immigrant eligible LEAs will be asked to submit a request to participate in the Title III Immigrant program via online reporting, due in June 2011. A letter detailing the process will be mailed to private school administrators in early May 2011. 15

16. TOM TORLAKSON State Superintendent of Public Instruction Private Schools-Limited English Proficient On ConApp I, LEAs will be asked to report two things on the private school page –the private schools they will serve with Title III LEP funds in 2011–12; and –the private school students they served with Title III LEP funds in 2010–11. LEAs will be reimbursed in 2011–12 based on the private school students served in 2010–11 as reported by the LEA on ConApp I. 16

17. TOM TORLAKSON State Superintendent of Public Instruction The Title III Funding Application Process You must apply to receive funds! Information on eligibility is anticipated to be available early May 2011 at the following Web pages: LEP at http://www.cde.ca.gov/sp/el/t3/lep.asp; and Immigrant at http://www.cde.ca.gov/sp/el/t3/immigrant.asp. 17

18. TOM TORLAKSON State Superintendent of Public Instruction The Title III Funding Application Process You must apply to receive funds! LEAs generating $10,000 or more apply via the ConApp I, page 2. LEAs generating less than $10,000 apply via the online consortia application process. –A letter detailing application information is anticipated to be mailed in early May 2011 to consortia eligible LEAs. 18

19. TOM TORLAKSON State Superintendent of Public Instruction Title III Accountability Future guidance regarding accountability possible for next year particularly as it relates to: –LEAs who change funding status from consortia to direct funded; –LEAs who move from consortia to consortia; and –LEAs who decline funding 19

20. TOM TORLAKSON State Superintendent of Public Instruction Title III Contacts For fiscal questions regarding the LEP Student Sub-grant program, please contact Patty Stevens, Associate Governmental Program Analyst, by phone at 916-323-5838 or by e-mail at pstevens@cde.ca.gov. For programmatic questions, please contact Michele Anberg-Espinosa, Bilingual/Migrant Education Programs Consultant, by phone at 916-323-4872 or by e-mail at manbergespinosa@cde.ca.gov. 20

21. TOM TORLAKSON State Superintendent of Public Instruction Title III Contacts For fiscal questions regarding the Immigrant Student Sub-grant program, please contact Clifton Davis, Jr., Associate Governmental Program Analyst, by phone at 916-323-5808 or by e-mail at cdavis@cde.ca.gov. For programmatic questions, please contact Erin Koepke, Education Programs Consultant, by phone at 916-323-5467 or by e-mail at ekoepke@cde.ca.gov. 21

22. TOM TORLAKSON State Superintendent of Public Instruction Two-Way Bilingual Immersion Two-Way Bilingual Immersion (TWBI) Directory –Updates due April 30, 2011 –Results anticipated to be available by the National TWBI Conference in June. 22

23. TOM TORLAKSON State Superintendent of Public Instruction Two-Way Bilingual Immersion Professional Development Opportunities: San Diego County Office of Education Tenth Annual Dual Language Institute: April 18, 2011. To register, please visit the San Diego Office of Education Dual Language Network Web page at http://www.sdcoe.net/lret2/els/?loc=dln&m=5 (Outside Source). National TWBI Conference: Sacramento, June 27-30, 2011. For more information please visit the Two-Way California Association of Bilingual Education Web site at http://twowaycabe.org/ (Outside Source). 23

24. TOM TORLAKSON State Superintendent of Public Instruction Two-Way Bilingual Immersion Contact For questions regarding TWBI, please contact Michele Anberg-Espinosa, Bilingual/Migrant Education Programs Consultant, by phone at 916-323-4872 or by e-mail at manbergespinosa@cde.ca.gov. 24

25. CALIFORNIA DEPARTMENT OF EDUCATION Tom Torlakson, State Superintendent of Public Instruction Title III Accountability Update Lilia G. Sánchez Education Programs Consultant

26. TOM TORLAKSON State Superintendent of Public Instruction Title III Year 2 and Year 4 Local Educational Agencies in Improvement Status The California Department of Education (CDE) California Comprehensive Center (CA CC) at WestEd County Office of Education (COE) Regional Leads, per the agreement of services with the California County Superintendents Educational Services Association (CCSESA) Have co-planned and delivered in the last four years, technical assistance to local educational agencies (LEAs) failing to meet the Annual Measurable Achievement Objectives (AMAOs) 26

27. TOM TORLAKSON State Superintendent of Public Instruction County Office of Education Regional Leads In fiscal year 2010–11 the CDE disbursed $2 million in Title III local assistance funds. Eleven selected COEs to provide technical support to LEAs Title III Year 2 Improvement Plan Addendum Title III Year 4 Online Action Plans Title III sections 3122(b) (2), (3), and (4). 27

28. TOM TORLAKSON State Superintendent of Public Instruction COE Regional Leads COE Regional Leads are working with LEAs identified as in need of improvement based on the results of the 2009–10 Title III Accountability Reports released on September 13, 2010 Also assisting LEAs that went into improvement status as per the result of subsequent updates (February, 2011) to the Adequate Yearly Progress (AYP) 28

29. TOM TORLAKSON State Superintendent of Public Instruction Title III Improvement Status LEAs and Consortia identified as: Title III Year 280 Title III Year 4 57 Total 137 Source: February, 2011 AYP Update 29

30. TOM TORLAKSON State Superintendent of Public Instruction Improvement Plan Addendum Title III Year 2 Elementary and Secondary Education Act (ESEA), Title III Section 3122(b)(2) Improvement Plan Addendum (IPA) …the agency shall require the entity to develop an improvement plan that will ensure that the entity meets such objectives The improvement plan shall specifically address the factors that prevented the entity from achieving such objectives 30

31. TOM TORLAKSON State Superintendent of Public Instruction Action Plan Title III Year 4 ESEA Title III Section 3122(b)(4) Online Action Plan (AP) Requires LEAs that did not meet their AMAOs for four consecutive years to modify their curriculum, program, and method of instruction provided to English learners (Els) (State Board of Education, January 9, 2008) 31

32. TOM TORLAKSON State Superintendent of Public Instruction Year 2 Improvement Plan Year 4 Action Plan Were due to the CDE January 13, 2011 78 Year 2 IPAs 56 Year 4 APs Due on June 8, 2011 2 Year 2 IPAs 1 Year 4 AP 32

33. TOM TORLAKSON State Superintendent of Public Instruction Title III Year 2 Improvement Plan Addendum Review January 26–27, 2011. The CDE staff, CA CC staff and Regional COE Leads participated in the review of Title III Year 2 Plans. (65) TIII Year 2 only (13) Title I Year 1 + TIII Year 2 (78) Total TIII Year 2 LEA plans Source: February, 2011 AYP Update 33

34. TOM TORLAKSON State Superintendent of Public Instruction Title III Year 4 Action Plan Review February 10–11, 2011 CDE staff, CA CC staff, and Regional COE Leads participated in the review of Title III Year 4 Plans. (50) TIII Year 4 Only (7) TIII Year 4 + TI PI Year 1 (57) Total TIII Year 4 Action Plans Source: February, 2011 AYP Update 34

35. TOM TORLAKSON State Superintendent of Public Instruction Plan Review Follow Up LEAs will receive a letter to inform them that plans are: Missing Complete Incomplete - Need revision - Contain missing sections - Clarification is needed 35

36. TOM TORLAKSON State Superintendent of Public Instruction Incomplete Plans LEAs directed to review the plan in consultation with COE lead Make any needed revisions to respond to reviewers comments 36

37. TOM TORLAKSON State Superintendent of Public Instruction Revised Plans Title III Year 2 IPA, e-mail URL to: LEAP-TITLEIIIYear2@cde.ca.gov Title III Year 4 AP, e-mail URL to: LEAP-TITLEIIIYear4@cde.ca.gov Post it to the California Accountability and Improvement System (CAIS)/CACC Online System Post it to your local Web site 37

38. TOM TORLAKSON State Superintendent of Public Instruction Complete Plans Title III Year 2 IPA, e-mail URL to: LEAP-TITLEIIIYear2@cde.ca.gov Title III Year 4 AP, e-mail URL to: LEAP-TITLEIIIYear4@cde.ca.gov Post it to your local Web site 38

39. TOM TORLAKSON State Superintendent of Public Instruction Regional County Office of Education Leads Region 1 – Sonoma COE (Patty Dineen) Region 2 – Butte COE (Holly Ahmadi) Region 3 – Sac COE (Jan Mayer) Region 4 – Contra Costa COE (Elvia Teixeira) Region 5 – Santa Clara COE (Yee Wan) Region 6 – San Joaquin COE (Olivia Sosa) Region 7 – Fresno COE (Guadalupe Solis) Region 8 – Kern COE (Elva Hennessee) Region 9 – San Diego COE (Monica Nava) Region 10 – Riverside COE (Maritza Rodriguez) Region 11 – LACOE (Magdalena Ruz- Gonzalez) 39

40. TOM TORLAKSON State Superintendent of Public Instruction For More Information Title III Accountability Requirements 2010 Web page at http://www.cde.ca.gov/sp/el/t3/t3amaotargets10.asp California Comprehensive Center at WestEd Web page at http://www.cacompcenter.org/t3ta (Outside Source) Lilia G. Sánchez, Education Programs Consultant, by e-mail at lsanchez@cde.ca.gov, or by phone at 916-319-0265 40