1. Learning With Computers II (Level Orange) ©2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Database Project 17 Data file: Working for Social Reform none Unit 4 Project 17 Slide 1

2. ©2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Learning With Computers II (Level Orange) OUR EXPLORATION ASSIGNMENT Creating a New Database and Then Creating a Table, a Form, a Report, and Query Objects Objectives: In this project, you will: ►create, name, and save a new database ►modify a table in Design view ►create a form using the Form tool ►create a report using the Report tool ►create a select query in Design view Unit 4 Project 17 Slide 2

3. ©2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Learning With Computers II (Level Orange) Starting Out! Start the Access application. ►Start the Access application using the Start menu or a desktop shortcut. Unit 4 Project 17 Slide 3

4. ©2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Learning With Computers II (Level Orange) KEYWORDS ►templates Unit 4 Project 17 Slide 4 TRAIL MARKER 1 Creating, Naming, and Saving a New Database

5. ©2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Learning With Computers II (Level Orange) TRAIL MARKER 1 Creating, Naming, and Saving a New Database Create a new database. ►Click the Blank database icon to select it, if necessary. ►Key reformers17 solution in the File Name text box in the lower-right corner of Backstage view; then click the Browse icon to open the File New Database dialog box. ►Switch to the folder that contains your solution files and click OK to save the new database file. Unit 4 Project 17 Slide 5 (continued)

6. ©2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Learning With Computers II (Level Orange) Create a new database. ►Click the Create button below the File Name text box and path to open the new database containing an empty table. Unit 4 Project 17 Slide 6 TRAIL MARKER 1 Creating, Naming, and Saving a New Database

7. ©2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Learning With Computers II (Level Orange) CHECKPOINT The empty table in your new database should look similar to this. Unit 4 Project 17 Slide 7 TRAIL MARKER 1 Creating, Naming, and Saving a New Database

8. ©2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Learning With Computers II (Level Orange) Create a new database. ►Click the Blank database icon in the New Blank Database pane in the Getting Started with Access page. ►The File Name text box and Browse icon appear in the Blank Database pane in the lower-right corner of the page. ►Key reformers17 solution in the File Name text box and click the Browse icon to open the File New Database dialog box. ►Switch to the folder that contains your solution files and click OK to save the new database file. Unit 4 Project 17 Slide 8 (continued) TRAIL MARKER 1 Creating, Naming, and Saving a New Database

9. ©2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Learning With Computers II (Level Orange) Create a new database. ►Click the Create button below the File Name text box and path to open the new database containing an empty table. Unit 4 Project 17 Slide 9 TRAIL MARKER 1 Creating, Naming, and Saving a New Database

10. ©2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Learning With Computers II (Level Orange) CHECKPOINT The empty table in your new database should look similar to this. Unit 4 Project 17 Slide 10 TRAIL MARKER 1 Creating, Naming, and Saving a New Database

11. ©2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Learning With Computers II (Level Orange) TRAIL MARKER 2 Modifying a Table in Design View KEYWORDS ►Design view ►field properties ►Field Properties pane ►primary key ►table design grid Unit 4 Project 17 Slide 11

12. ©2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Learning With Computers II (Level Orange) Name and save a table while switching to Design view. ►Click the Design View button face in the Views group on the Home tab. ►Key Famous Reformers in the Table Name text box and click OK. Unit 4 Project 17 Slide 12 TRAIL MARKER 2 Modifying a Table in Design View

13. ©2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Learning With Computers II (Level Orange) CHECKPOINT Your table in Design view should look like this. Unit 4 Project 17 Slide 13 TRAIL MARKER 2 Modifying a Table in Design View

14. ©2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Learning With Computers II (Level Orange) Database Fields Field PropertiesDescription Field Namea descriptive name up to 64 characters Data Typethe kind of data, such as text or an AutoNumber, to be stored in the field Field Sizethe number of characters that can be keyed in the field Captiontext, instead of the field name, that appears in the datasheet or form Default Valuetext or a value that automatically appears in the field Requiredwhether data must be entered in a field before a record can be saved Unit 4 Project 17 Slide 14

15. ©2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Learning With Computers II (Level Orange) Add fields and set the field properties. ►Tap the Down arrow to move the insertion point to the next blank text box in the Field Name column in the table design grid. ►Key FirstName in the text box in the Field Name column and tap the TAB key. ►The default Text data type is automatically selected. ►Select the contents of the Field Size text box in the Field Properties pane using the I-beam pointer. ►Key 10. Tap the ENTER key three times. Unit 4 Project 17 Slide 15 TRAIL MARKER 2 Modifying a Table in Design View (continued)

16. ©2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Learning With Computers II (Level Orange) Add fields and set the field properties. ►Key First Name as the caption. ►Tap the ENTER key four times to move down and select the Required text box in the Field Properties pane. Unit 4 Project 17 Slide 16 TRAIL MARKER 2 Modifying a Table in Design View (continued)

17. ©2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Learning With Computers II (Level Orange) Add fields and set the field properties. ►Click the Required text box arrow and click Yes to require data entry in the FirstName field. ►Click the next empty text box in the Field Name column in the table design grid. ►Define the remaining fields. Unit 4 Project 17 Slide 17 TRAIL MARKER 2 Modifying a Table in Design View

18. ©2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Learning With Computers II (Level Orange) CHECKPOINT Your table design grid should look like this. Unit 4 Project 17 Slide 18 TRAIL MARKER 2 Modifying a Table in Design View

19. ©2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Learning With Computers II (Level Orange) Review the primary key set by Access, save the table and close it. ►Click the ID field in the table design grid. ►The primary key icon appears in the Field selector button to the left of the field name, and the Primary Key button in the Tools group on the Table Tools Design tab is active. ►Click the Save button on the Quick Access Toolbar. ►Click the Datasheet View button in the View Shortcuts on the status bar. Close the table. Unit 4 Project 17 Slide 19 TRAIL MARKER 2 Modifying a Table in Design View

20. ©2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Learning With Computers II (Level Orange) TRAIL MARKER 3 Creating a Form Using the Form Tool KEYWORDS ►Form tool ►Layout view Unit 4 Project 17 Slide 20

21. ©2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Learning With Computers II (Level Orange) TRAIL MARKER 3 Creating a Form Using the Form Tool Use the Form tool to create and save a simple data entry form. ►Click the Famous Reformers table in the Navigation pane. ►Click the Form button in the Forms group on the Create tab to create a simple data entry form. ►The form opens in Layout view in the workspace. ►Click the Save button on the Quick Access toolbar to open the Save As dialog box. ►Key Famous Reformers Data Entry Form in the Form Name text box and click OK. Unit 4 Project 17 Slide 21

22. ©2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Learning With Computers II (Level Orange) TRAIL MARKER 3 Creating a Data Entry Form Using the Form Tool CHECKPOINT Your data entry form in Form view should look similar to this. Unit 4 Project 17 Slide 22

23. ©2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Learning With Computers II (Level Orange) TRAIL MARKER 3 Creating a Form Using the Form Tool Switch to Form view. ►Click the Form View button in the View Shortcuts to switch to Form view. ►Scroll horizontally to the left to more clearly see the field names in the form. Unit 4 Project 17 Slide 23

24. ©2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Learning With Computers II (Level Orange) Enter data in the table using the new form. ►Tap the ENTER key to move the insertion point to the First Name field text box. ►Key Jane and tap the ENTER key twice. ►Key Addams and tap the ENTER key. ►Key 1860 in the Born field and tap the ENTER key. ►Key 1935 in the Died field and tap the ENTER key. Unit 4 Project 17 Slide 24 TRAIL MARKER 3 Creating a Form Using the Form Tool (continued)

25. ©2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Learning With Computers II (Level Orange) Enter data in the table using the new form. ►Key Poverty in the Social Concern field. ►For now, leave the Source 1 field blank. The Source 2 field contains a default value. ►Click the New (blank) record button in the navigation buttons. Click the First Name text box. ►Using Julie’s list, enter the remaining records. Close the form. Unit 4 Project 17 Slide 25 TRAIL MARKER 3 Creating a Form Using the Form Tool

26. ©2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Learning With Computers II (Level Orange) Open the updated table, widen its columns, and save it. ►Double-click the Famous Reformers table name in the Navigation Pane. ►Double-click or drag the right boundary of the field selectors (column headers) to resize the columns as necessary. ►Double-check your data entry against Julie’s data. ►Click the Save button on the Quick Access Toolbar. Close the table. Unit 4 Project 17 Slide 26 TRAIL MARKER 3 Creating a Form Using the Form Tool

27. ©2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Learning With Computers II (Level Orange) TRAIL MARKER 4 Adding Records to a Table Using a Form CHECKPOINT Your Famous Reformers datasheet should look similar to this. Unit 4 Project 17 Slide 27

28. ©2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Learning With Computers II (Level Orange) TRAIL MARKER 4 Creating a Report Using the Report Tool KEYWORDS ►Report tool Unit 4 Project 17 Slide 28

29. ©2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Learning With Computers II (Level Orange) TRAIL MARKER 4 Creating a Report Using the Report Tool Create a simple report using the Report tool, save the report, and switch to Print Preview. ►Make certain the Famous Reformers table is selected in the Navigation pane. Click the Report button in the Reports group on the Create tab to create a basic report. ►Click the Save button on the Quick Access toolbar. ►Key Famous Reformers Report in the Report Name text box and click OK. ►Click the Print Preview button in the View Shortcuts on the status bar. Unit 4 Project 17 Slide 29

30. ©2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Learning With Computers II (Level Orange) CHECKPOINT Your report in Print Preview should look similar to this. Unit 4 Project 17 Slide 30 TRAIL MARKER 4 Creating a Report Using the Report Tool

31. ©2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Learning With Computers II (Level Orange) TRAIL MARKER 5 Creating a Select Query in Design View KEYWORDS ►query design grid Unit 4 Project 17 Slide 31

32. ©2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Learning With Computers II (Level Orange) Create a select query to find all records meeting specific criteria. ►Make certain the Famous Reformers table is selected in the Navigation pane. ►Click the Query Design button in the Queries group on the Create tab. ►Double-click the Famous Reformers table in the Tables tab in the Show Table dialog box. Close the Show Table dialog box. Unit 4 Project 17 Slide 32 TRAIL MARKER 5 Creating a Select Query in Design View

33. ©2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Learning With Computers II (Level Orange) Create a select query to find all records meeting specific criteria. ►Make certain the Famous Reformers table is selected in the Navigation pane. ►Click the Query Design button in the Other group on the Create tab. ►Double-click the Famous Reformers table in the Tables tab in the Show Table dialog box. Close the Show Table dialog box. Unit 4 Project 17 Slide 33 TRAIL MARKER 5 Creating a Select Query in Design View

34. ©2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Learning With Computers II (Level Orange) Specify fields for the query. ►Scroll the table list window at the top of the query design grid to view all of the fields in the table. ►Note that the list shows field names and not field captions. ►Double-click the FirstName field in the table list. ►Continue by adding the MiddleName, LastName, Born, Died, and Concern fields to the grid. Unit 4 Project 17 Slide 34 TRAIL MARKER 5 Creating a Select Query in Design View

35. ©2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Learning With Computers II (Level Orange) CHECKPOINT Your design grid should look like this. Unit 4 Project 17 Slide 35 TRAIL MARKER 5 Creating a Select Query in Design View

36. ©2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Learning With Computers II (Level Orange) Key additional query criteria. ►Click the Criteria box in the Died field (column). ►Key >1920. Tap the ENTER key. ►Do not forget to key the greater than sign. ►Key =Women’s sufferage in the Concern field’s criteria box. Tap the Down arrow. ►Do not forget to key the equals sign. Unit 4 Project 17 Slide 36 TRAIL MARKER 5 Creating a Select Query in Design View (continued)

37. ©2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Learning With Computers II (Level Orange) Key additional query criteria. ►Click the Save button on the Quick Access Toolbar. Key Nineteenth Amendment as the query name and click OK. ►Click the Datasheet View button in the View Shortcuts on the status bar to switch to Datasheet view and run the query. ►Close the Query datasheet and other open objects and close the database. Unit 4 Project 17 Slide 37 TRAIL MARKER 5 Creating a Select Query in Design View

38. ©2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Learning With Computers II (Level Orange) CHECKPOINT Your query datasheet should look like this. Unit 4 Project 17 Slide 38 TRAIL MARKER 5 Creating a Select Query in Design View

39. ©2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Learning With Computers II (Level Orange) Project Skills Review Start Access and then create, name, and save a new database Click the Blank database icon in Backstage view; key the filename, browse for the solution files folder, and save the database; and then click the Create button in Backstage view. Click the Blank Database icon in the New Blank Database pane in the Getting Started with Access page; key the filename, browse for the solution files folder, save the database; and then click the Create button. Switch object viewsClick the View button face in the Views group on the active Ribbon tab. Click a button in the View Shortcuts on the status bar. Unit 4 Project 17 Slide 39 (continued)

40. ©2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Learning With Computers II (Level Orange) Project Skills Review Add table fields and set properties in Design view Select the table name in the Navigation Pane and click the Design View button face in the Views group on the Home or Table Tools Fields or Datasheet tabs. Move back and forth between the table design grid and Field Properties pane to name fields, set the data type, and set field properties. Move from text box to text box in the table design grid or Field Properties pane to define field properties Tap the TAB, ENTER, or arrow key. Click the text box. Unit 4 Project 17 Slide 40 (continued)

41. ©2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Learning With Computers II (Level Orange) Project Skills Review Set the primary keySelect the field name and click the Primary Key button in the Tools group on the Table Tools Design tab. Create a data entry form using the Form tool Select the underlying table in the Navigation Pane; then click the Form button in the Forms group on the Create tab. Add records to a table using a form Open the form in Form view and key data in a field’s text box; use the TAB, SHIFT + TAB keys, ENTER key, or arrow keys to move from field to field. Use the record navigation bar at the bottom of the form to navigate between records. Create a report using the Report tool Click the Report button in the Reports group on the Create tab. Unit 4 Project 17 Slide 41 (continued)

42. ©2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Learning With Computers II (Level Orange) Project Skills Review Save a table, form, or report object Click the Save button on the Quick Access toolbar. Click the File tab or Office Button, point to Save As, and click Save Object As. Create a query in Design view Click the Query Design button in the Queries group on the Create tab. Click the Query Design button in the Other group on the Create tab. Unit 4 Project 17 Slide 42