1. Zack Lane ReCAP Coordinator September, 2012 ReCAP Columbia University

2.  Review of ReCAP operations ◦ Physical plant and new modules ◦ Recent projects  Data ◦ Basic analysis: accession, requests and circulation ◦ Language ◦ EDD ◦ High-use titles ◦ System-wide trends ReCAP Columbia University

3.  9.7 million books  CUL 4.0, NYPL 3.5, PUL 2.2  5 Modules complete  2 planned for construction: Module 8 & 9 have broken ground, expected to open June 2013  CUL manages transfers with quotasquotas ReCAP Columbia University  Tours conducted once or twice each year

4.  Music Library has both general in multiple formats at ReCAP  Print monographs, scores, CDs, LPs, and DVDs  All are circulating collections  Items in poor physical condition do not circulate  Lots of information and instructions can be found on the ReCAP and Music Library websiteReCAP and Music Library website ReCAP Columbia University

5.  Four basic categories of data ◦ Accessions ◦ Requests ◦ Delivery ◦ Circulation  Detailed information can be found at the ReCAP Data Center website ReCAP Data Center website  Website now includes introductory presentations for all basic categories AND analysis ReCAP Columbia University

6.  TOTAL : 93,752 / 16,805 (Request Rate 2.62%)  off,msc : 29,293 / 5,660 (2.85%)  off,msr : 27,603 / 3,894 (1.99%)  off,mus : 35,044 / 7,012 (2.89%)  off,mvr : 1,812 / 239 (5.41%) ReCAP Columbia University

7.  Chart of Music accessions by fiscal year  Transfer began when ReCAP opened in 2002  Large load-in FY03  Transfer projects for collection growth offset and space need  Typically allotted 5,000 items in yearly quota  Detailed information on project may be found on Music/ReCAP websiteMusic/ReCAP website ReCAP Columbia University

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11. ReCAP Columbia University  East Asian requests increased past two years ◦ ILL/BorrowDirect ◦ Tech Services/Preservation  System-wide volume has leveled off in past four years ◦ Circulation activity trends ◦ Electronic resources  Monthly request volumes in phase with academic calendar  50% more requests in Fall and Spring than Summer system-wide  Low-use or low-volume = noisy data

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19. ReCAP Columbia University  Items physically delivered to East Asian circulation desk  Majority are EA-owned collections  Requests outpace deliveries

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23. ReCAP Columbia University  Request rate is a measure of collection usage  It is the percentage of ReCAP collections requested during a twelve-month period  Provides staff one way to gauge overall use of offsite collections  Request rate is one factor used to structure ReCAP facility staffing model  Patron access to offsite collections is excellent: dynamic with few failures  Measured two ways: ◦ Annual ◦ Lifespan

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25. ReCAP Columbia University  Individual patrons can have impact on data  General trend has been downward due to purchase of e-resources

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29.  More information about data sets can be found on the ReCAP Data Center websiteReCAP Data Center website  Primary data categories include: accession, retrieval, delivery and circulation  Tailored data sets and analysis will be provided to staff via the ReCAP Coordinator  Please see the main ReCAP website for general information about CUL procedures and systemsReCAP website ReCAP Columbia University