1. Federal Acquisition Service U.S. General Services Administration May 6 th, 2010 Experience eBuy: Version Experience eBuy: Version Peter A. Bastone Office of Acquisition Management (QV0D)

2. Federal Acquisition Service 2 My Background  FAS CIO Experience  Advantage/e-Buy Development/Requirements  Categorization and Product Data  Business stats and reporting  Acquisition Management Experience:  Internal systems requirements (eOffer, Tracker)  Systems and policy  Reporting and performance measures

3. Federal Acquisition Service 3 What is e-Buy and when should it be used? What benefits and value does the customer get? Who is using eBuy?. Terms and Abbreviations used in this presentation. Create an RFQ (as a buyer) Award the RFQ Questions and wrap up. Today’s Objectives

4. Federal Acquisition Service 4 What is eBuy? eBuy is an online Request for Quotes (RFQ) tool that allows Federal buyers to obtain quotes and issue orders for products and services offered by sellers on the GSA/VA Multiple Award Schedules (MAS) programs, Government wide Acquisition Contracts (GWACs), and Multi Agency Contracts (MACs).

5. Federal Acquisition Service 5 What is eBuy used for?  Services (highly customizable, attach requirements)  Obtaining volume discounts beyond contract pricing for high quantity or high dollar purchases  Purchases with complex requirements or combination product/service  Determining sources of supply (Request For Information)  Place RFQs directly against Blanket Purchase Agreements (BPAs)  Making ARRA Purchases

6. Federal Acquisition Service 6 What are the benefits?  Paperless environment (green)  Streamlined Acquisition Process  Easy way to procure services.  Ensures competition.

7. Federal Acquisition Service 7 Small Business Procurement – GSA Can Help!  All small businesses should have the maximum practicable opportunity to participate in providing goods and services to U.S. Government (Small Business Act)  The Small Business Administration’s (SBA’s) statutory government-wide procurement goals*: 23% of an agency’s prime contracts for small businesses 5% for small disadvantage businesses (prime & subcontracts) 5% for women-owned small businesses (prime & subcontracts) 3% for HUBZone businesses (prime and subcontracts) 3% for service-disabled veteran-owned small businesses (SDVOSBs) (prime & subcontracts) GSA’s Multiple Award Schedule (MAS) Program can help you identify and include these companies in the competition for your agency’s business! *SBA negotiates annual procurement preference goals with each federal agency and review’s each agency’s results. SBA ensures that the mutually established cumulative goals for all agencies meet or exceed the government-wide 23% small business goal.

8. Federal Acquisition Service 8 StatisticMarch, 2010March, 2009 #%#% RFQs closed during period5,364 4,382 RFIs created (included in RFQ count)59511%3358% Estimated Awards$624,277,255 $349,130,548 Average # vendors invited to quote per RFQ58 50 Total quotes requested313,018 220,404 Total responses (distributed as follows)74,22824%54,60725% Quote responses15,4525%13,6116% No-quote responses56,86518%39,80018% RFI responses1,9110.6%1,1960.5% Average Quotes received per closed RFQ3 4 RFQs receiving 0 responses681.3%491% RFQs receiving 0 quotes1,63330.4%1,21728% RFQs receiving a response5,29698.7%4,33399% RFQs receiving a quote***3,73169.6%3,16572% RFQs receiving 3 or more Responses4,85590.5%3,97991% RFQs receiving 3 or more Quotes1,88635.2%1,58236%

9. Federal Acquisition Service 9 AgencyFY2010 To DateMarch, 2010March, 2009Difference Department of the Navy3011928817111 Department of the Army2839861640221 Department of the Air Force2503742836-94 Department of Veterans Affairs2477533396137 Department of the Interior1555432204228 General Services Administration152636028971 Department of Defense (Office of the Secretary of Defense)1254357369-12 Department of Homeland Security702214243-29 Department of Health and Human Services6401919596 Department of Agriculture4231188434

10. Federal Acquisition Service 10 www.ebuy.gsa.gov

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13. Federal Acquisition Service 13 Overview of Process  Find Sources  Search or Browse Schedules/SINs  Locate specific Contractors  Enter Requirements and Documentation  RFQ title and details.  Line Items and attachments.  Receive and Evaluate Quotes  Make Award Notification

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15. Federal Acquisition Service 15 GWAC ListMAS List

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36. Federal Acquisition Service 36 1)Each attachment <5MB 2)No: !@#$%^&*() _ _ or “”. 3)Use common file extensions, or note special requirements.

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51. Federal Acquisition Service 51  Dear TOR BURLINGTON,  Subject RFQ for: "AV Conferece Room Equipment and Furniture Installation" will soon close. There are 0 quotes received at the time of this e-mail. We would like to make the following suggestions that may help generate more quotes for this RFQ or any future RFQs:  * Consider giving sellers more time to quote. Go to www.ebuy.gsa.gov if you wish to extend.  * Consider selecting more sellers if appropriate.  * Try to avoid closing an RFQ a weekend or holiday.  * Consider doing market research prior to RFQ to find vendors who can meet your requirements.  * Consider doing a "sources sought" RFQ to test the market for interested sources.  * Review your requirement or SOW to make sure they are clear and complete. Click below for more information on creating a Statement of Work.  http://www.gsa.gov/Portal/gsa/ep/contentView.do?contentId=8131&contentType=GSA_BASIC  We hope some of these suggestions will help generate more quality quotes and enhance your e-Buy experience. You may contact GSA at gsa.advantage@gsa.gov or call 1-877-472-3777 (select option 2) if there are questions concerning e-Buy operation.  PLEASE DO NOT REPLY TO THIS E-MAIL.  Thank you!

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64. Federal Acquisition Service 64 What is NEW in eBuy 8  We want YOUR feedback on “suggested categories”  Ability to post RFQs directly against BPAs or GWACs.  New Q&A feature facilitates communication.  Additional seller information added to quotes (DUNS, socio-economic status…

65. Federal Acquisition Service 65 Contact Information  e-Buy Hotline:(877) 472-3777 Option 2  e-Buy E-mail: gsa.advantage@gsa.gov

66. 66 The GSA eTools Interactive Training Lab Please visit Room 205 Tuesday June 9th: 9-11:45am and 1-4pm Wednesday June 10th: 1-4pm Thursday June 11th: 8-9:15am and 1-4pm This is not a presentation but a hands-on training opportunity for customers and vendors of GSA Advantage!®, eBuy, eLibrary, eOffer/eMod, and the Schedule Input Program (SIP) that will be led by eTools instructors and subject matter experts. Computers will be available to walk-through examples on how to use the various systems. Space is Limited, make your reservations today! Lab Schedule