1. CALIFORNIA DEPARTMENT OF EDUCATION Tom Torlakson, State Superintendent of Public Instruction CAIS Overview for FPM Reviews and Title III Improvement Plans Ramiro Nava, Federal Program Monitoring Office Mary Tribbey California Comprehensive Center, WestEd December 9–10, 2013 2013–14 California Accountability and Improvement System

2. TOM TORLAKSON State Superintendent of Public Instruction Training Objectives How to use the California Accountability and Improvement System (CAIS) in the Federal Program Monitoring (FPM) process and for the Title III Year 2 and Year 4 Improvement Plans 2

3. TOM TORLAKSON State Superintendent of Public Instruction 3 FPM Information

4. TOM TORLAKSON State Superintendent of Public Instruction 4 LEA FPM Schedule FPM Review Information

5. TOM TORLAKSON State Superintendent of Public Instruction 5 LEA FPM Schedule FPM Review Information

6. TOM TORLAKSON State Superintendent of Public Instruction 66 Program Instruments Separate set of instruments for each cycle

7. TOM TORLAKSON State Superintendent of Public Instruction 7 LEA FPM Schedule LEA Review Coordinator

8. TOM TORLAKSON State Superintendent of Public Instruction 8 Posting Comments

9. TOM TORLAKSON State Superintendent of Public Instruction 9 Posting Comments

10. TOM TORLAKSON State Superintendent of Public Instruction 10 Posting Comments

11. TOM TORLAKSON State Superintendent of Public Instruction 11 Posting Comments

12. TOM TORLAKSON State Superintendent of Public Instruction 12 Posting Comments

13. TOM TORLAKSON State Superintendent of Public Instruction 13 Uploading Documents

14. TOM TORLAKSON State Superintendent of Public Instruction 14 Uploading Documents LEA Overview

15. TOM TORLAKSON State Superintendent of Public Instruction 15 Uploading Documents Instrument Overview

16. TOM TORLAKSON State Superintendent of Public Instruction 16 Uploading Documents Instrument Items

17. TOM TORLAKSON State Superintendent of Public Instruction 17 Uploading Documents Instrument item

18. TOM TORLAKSON State Superintendent of Public Instruction 18 Uploading Documents

19. TOM TORLAKSON State Superintendent of Public Instruction 19 Uploading Documents When uploading documents, please follow this CAIS message

20. TOM TORLAKSON State Superintendent of Public Instruction 20 Uploading Documents Associated and Non-Associated Documents may be either Required or Suggested: Required Documents are designated in the item, for example, LEA policies/procedures and evaluation results. The title is followed by an [r]. Suggested Documents are not required but often demonstrate an LEA is meeting legal requirements, for example, meeting notices and agendas, Parent Handbook, and newsletters. The title is followed by an [s].

21. TOM TORLAKSON State Superintendent of Public Instruction 21 Uploading Documents Associated Documents are documents which CAIS links to other instrument items within an instrument or to other program instrument items, for example, LEA Plan, School Plan for Student Achievement

22. TOM TORLAKSON State Superintendent of Public Instruction 22 Uploading Documents Non-Associated Documents are documents which CAIS does not link to other instrument.

23. TOM TORLAKSON State Superintendent of Public Instruction 23 Uploading Documents When uploading documents, select one of the four options: 1 2 3 4

24. TOM TORLAKSON State Superintendent of Public Instruction 24 Uploading Documents Uploading Associated Documents

25. TOM TORLAKSON State Superintendent of Public Instruction Uploading Documents 25 Description and page reference.

26. TOM TORLAKSON State Superintendent of Public Instruction 26 Uploading Documents

27. TOM TORLAKSON State Superintendent of Public Instruction 27 Uploading Documents

28. TOM TORLAKSON State Superintendent of Public Instruction 28 Uploading Documents http://www.cde.ca.gov/ta/cr/cycleyear.asp

29. TOM TORLAKSON State Superintendent of Public Instruction 29 Uploading Documents This option does not apply to online reviews.

30. TOM TORLAKSON State Superintendent of Public Instruction 30 Submit Instrument

31. TOM TORLAKSON State Superintendent of Public Instruction 31 Submit Instrument

32. TOM TORLAKSON State Superintendent of Public Instruction 32 Submit Instrument

33. TOM TORLAKSON State Superintendent of Public Instruction 33 Instrument Received

34. TOM TORLAKSON State Superintendent of Public Instruction 34 Resolution of Findings

35. TOM TORLAKSON State Superintendent of Public Instruction 35 Uploading Resolution Documents

36. TOM TORLAKSON State Superintendent of Public Instruction 36 Uploading Resolution Documents

37. TOM TORLAKSON State Superintendent of Public Instruction 37 Uploading Resolution Documents

38. TOM TORLAKSON State Superintendent of Public Instruction 38 Uploading Resolution Documents

39. TOM TORLAKSON State Superintendent of Public Instruction 39 Non-Resolution of Findings

40. TOM TORLAKSON State Superintendent of Public Instruction 40 No Resolution Agreement

41. TOM TORLAKSON State Superintendent of Public Instruction 41 Resolution Agreement Request

42. TOM TORLAKSON State Superintendent of Public Instruction 42 Resolution Agreement Approval

43. TOM TORLAKSON State Superintendent of Public Instruction 43 Resolution Agreement Denial

44. TOM TORLAKSON State Superintendent of Public Instruction 44 Resolution of Findings Notification

45. TOM TORLAKSON State Superintendent of Public Instruction FPM Resources Regional Team Leaders http://www.cde.ca.gov/ta/cr/rtlassignments.asp CAIS County Leads, http://www.cde.ca.gov/ta/cr/caisleads.asp CDE CAIS Web page http://www.cde.ca.gov/ta/ac/ca/index.asp CDE Compliance Monitoring Web page http://www.cde.ca.gov/ta/cr/ 45

46. TOM TORLAKSON State Superintendent of Public Instruction Title III Year 2 and Year 4 Improvement Plans Work with the Regional COE Lead & Guidance Needs Assessment Evaluation Checklist Plan Template Required Documents 46

47. TOM TORLAKSON State Superintendent of Public Instruction Year 2 and Year 4 Improvement Plans Work with the Regional COE Lead CAIS Login CAIS Training Enter Plan 47

48. TOM TORLAKSON State Superintendent of Public Instruction Plan Hierarchy SMART Goal –Strategy: General topic to address to reach the Goal Action Step: Specific activities to accomplish the Strategy  Tasks: List of things to do to carry out the Action Step 48

49. TOM TORLAKSON State Superintendent of Public Instruction Add Goals 49

50. TOM TORLAKSON State Superintendent of Public Instruction Goal Language 50

51. TOM TORLAKSON State Superintendent of Public Instruction Add Strategies 51

52. TOM TORLAKSON State Superintendent of Public Instruction Add Strategy Details 52

53. TOM TORLAKSON State Superintendent of Public Instruction Add Action Step 53

54. TOM TORLAKSON State Superintendent of Public Instruction Add Action Step Details 54

55. TOM TORLAKSON State Superintendent of Public Instruction Add Tasks 55

56. TOM TORLAKSON State Superintendent of Public Instruction Add Task Detail 56

57. TOM TORLAKSON State Superintendent of Public Instruction Add Funding Sources 57

58. TOM TORLAKSON State Superintendent of Public Instruction Add Funding Source Details 58

59. TOM TORLAKSON State Superintendent of Public Instruction Add Budget Items 59

60. TOM TORLAKSON State Superintendent of Public Instruction Add Budget Item Detail 60

61. TOM TORLAKSON State Superintendent of Public Instruction Plan View 61

62. TOM TORLAKSON State Superintendent of Public Instruction Attach Required Documents 62

63. TOM TORLAKSON State Superintendent of Public Instruction Required Document Detail 63

64. TOM TORLAKSON State Superintendent of Public Instruction Year 4 Improvement Plans Work with the Regional COE Lead Create a PDF Report of the Year 2 Plan Upload Retire Steps Modify Plan 64

65. TOM TORLAKSON State Superintendent of Public Instruction Implementing the Plan 65

66. TOM TORLAKSON State Superintendent of Public Instruction Status Update Detail 66

67. TOM TORLAKSON State Superintendent of Public Instruction Reports & Filters 67

68. TOM TORLAKSON State Superintendent of Public Instruction Implementation Checklist 68

69. TOM TORLAKSON State Superintendent of Public Instruction Year 2 and Year 4 Improvement Plans Your Regional COE Lead is the first person to call with questions or if you need help. The second person to contact is Angela Rivers at the CDE: arivers@cde.ca.gov 69