2. PETTY CASH FOR NEWBIES OCTOBER 2010

3. BACK TO BASICS  Petty cash purchases are limited to $250 or less  Items over $250 are to be purchased with approved PO  Reimburse staff members for PISD purchases made with personal funds

4. BUT CAN I ? Request multiple receipts at the same store, the same day to keep each receipt below $250?

5. BUT CAN I ? Shop every week at the same store to purchase same item(s)? Repetitive buying circumvents purchasing guidelines

6. BUT CAN I ? Purchase items from any vendor? As long as the purchase is $250 or less.

7. BUT CAN I ? Issue a reimbursement for more than $250 on a single check? As long as the receipts are not from same store, same day

8. BUT CAN I ? Issue a reimbursement for $20 parking fee? As long as the total travel expense such as cab fares, tolls, parking, meals is $50 or less

9. BUT CAN I ? Reimburse for drinks that are not Dr. Pepper products? Only Dr. Pepper products are reimbursable.

10. BUT CAN I ? Issue a check to a vendor? One exception only to a vendor – Refer to student book order handout

11. BUT CAN I ? Issue a check to a parent ? Only exception – For textbook or library book refund

12. BUT CAN I ? Cash a personal check from PC cash box ?

13. MORE INFORMATION

14. RECEIPTS  Should reflect PISD purchases only  No personal items on receipt  Should be original receipt  Be cautious of cash back on receipt  SUBMITTED AND REIMBURSED WITHIN 15 DAYS OF EXPENDITURE DATE

15. LOST RECEIPT ?  Request a copy from store - Preferred  Lost Receipt Form may be submitted with following information : Seller’s / Vendor Name Address & Phone Number Date of Purchase Amount Paid Items Purchased Principal and Staff Signature WAL-MART 214-555-9999 AUG 30, 2009 $75.00

16. SALES TAX  Methods to secure sales tax exemption for PISD purchases: –Provide PISD identification badge or –Provide tax exempt card A number is not required OK to reimburse staff for sales tax

17. CASH VS CHECK-WRITING PETTY CASH CASH Reimburse for purchases $10-$15 and under Max. amount of PC cash box is $200 CHECK Reimburse for purchases $10.01-$15.01 to $250 Within how many days? 15 DAYS