1. ©2010 Prentice Hall Business Publishing, Auditing 13/e, Arens/Elder/Beasley 7 - 1 Audit Evidence Chapter 7

2. ©2010 Prentice Hall Business Publishing, Auditing 13/e, Arens//Elder/Beasley 7 - 2 Learning Objective 1 Contrast audit evidence with evidence used by other professions.

3. ©2010 Prentice Hall Business Publishing, Auditing 13/e, Arens//Elder/Beasley 7 - 3 Nature of Evidence  The use of evidence is not unique to auditors  Evidence is also used by scientists, lawyers, and historians

4. ©2010 Prentice Hall Business Publishing, Auditing 13/e, Arens//Elder/Beasley 7 - 4 Learning Objective 2 Identify the four audit evidence decisions that are needed to create an audit program.

5. ©2010 Prentice Hall Business Publishing, Auditing 13/e, Arens//Elder/Beasley 7 - 5 Audit Evidence Decisions 1. Which audit procedures to use 2. What sample size to select for a given procedure 3. Which items to select from the population 4. When to perform the procedures (timing)

6. ©2010 Prentice Hall Business Publishing, Auditing 13/e, Arens//Elder/Beasley 7 - 6 Audit Program It includes a list of the audit procedures the auditor considers necessary. Most auditors use computers to facilitate the preparation of audit programs.  Sample sizes  Items to select  Timing of the tests

7. ©2010 Prentice Hall Business Publishing, Auditing 13/e, Arens//Elder/Beasley 7 - 7 Learning Objective 3 Specify the characteristics that determine the persuasiveness of evidence.

8. ©2010 Prentice Hall Business Publishing, Auditing 13/e, Arens//Elder/Beasley 7 - 8 Persuasiveness of Evidence  Appropriateness  Sufficiency Two determinants:

9. ©2010 Prentice Hall Business Publishing, Auditing 13/e, Arens//Elder/Beasley 7 - 9 Six Characteristics of Reliable Evidence 1.Independence of provider 2.Effectiveness of client’s internal controls 3. Auditor’s direct knowledge 4. Qualification of individuals providing the information 5.Degree of objectivity 6.Timeliness

10. ©2010 Prentice Hall Business Publishing, Auditing 13/e, Arens//Elder/Beasley 7 - 10 Relationships Among Audit Evidence and Persuasiveness Audit Evidence Decisions Qualities Affecting Persuasiveness of Evidence Audit procedures and timing Appropriateness Relevance Reliability Independence of provider Effectiveness of internal controls Auditor's direct knowledge Qualifications of provider Objectivity of evidence Timeliness When procedures are performed Portion of period being audited Sample size and items to select Sufficiency Adequate sample size Selection of proper population items

11. ©2010 Prentice Hall Business Publishing, Auditing 13/e, Arens//Elder/Beasley 7 - 11 Persuasiveness and Cost In making decisions about evidence for a given audit, both persuasiveness and cost must be considered. The auditor’s goal is to obtain a sufficient amount of appropriate evidence at the lowest total cost.

12. ©2010 Prentice Hall Business Publishing, Auditing 13/e, Arens//Elder/Beasley 7 - 12 Learning Objective 4 Identify and apply the eight types of evidence used in auditing.

13. ©2010 Prentice Hall Business Publishing, Auditing 13/e, Arens//Elder/Beasley 7 - 13 Types of Audit Evidence 1. Physical examination 2. Confirmation 3. Documentation 4. Analytical procedures 5. Inquiries of the client 6. Recalculation 7. Reperformance 8. Observation

14. ©2010 Prentice Hall Business Publishing, Auditing 13/e, Arens//Elder/Beasley 7 - 14 Relationships Auditing standards Evidence accumulation Types of evidence Audit procedures Qualifications and conduct Sample size and items to select Timing of tests Reporting Physical examination Confirmation Documentation Analytical procedures Inquiries of the client Recalculation Reperformance Observation Broad guidelines concerning auditor qualifications and conduct, evidence accumulation, and reporting Broad categories of evidence available for the auditor’s accumulation Specific instructions for the accumulation of types of evidence FOUR AUDIT EVIDENCE DECISIONS

15. ©2010 Prentice Hall Business Publishing, Auditing 13/e, Arens//Elder/Beasley 7 - 15 Physical Examination It is the inspection or count by the auditor of a tangible asset. This type of evidence is most often associated with inventory and cash.

16. ©2010 Prentice Hall Business Publishing, Auditing 13/e, Arens//Elder/Beasley 7 - 16 Confirmation InformationSource Assets Cash in bank Marketable securities Accounts receivable Notes receivable Owned inventory out on consignment Inventory held in public warehouses Cash surrender value of life insurance Bank Customer Maker Consignee Public warehouse Insurance company Investment custodian

17. ©2010 Prentice Hall Business Publishing, Auditing 13/e, Arens//Elder/Beasley 7 - 17 Confirmation InformationSource Liabilities Accounts payable Notes payable Advances from customers Mortgages payable Bonds payable Creditor Lender Customer Mortgagor Bondholder

18. ©2010 Prentice Hall Business Publishing, Auditing 13/e, Arens//Elder/Beasley 7 - 18 Confirmation InformationSource Owners’ Equity Shares outstandingRegistrar and transfer agent Other Information Insurance coverage Contingent liabilities Bond indenture agreements Collateral held by creditors Insurance company Bank, lender, and client’s legal counsel Bond holder Creditor

19. ©2010 Prentice Hall Business Publishing, Auditing 13/e, Arens//Elder/Beasley 7 - 19 Documentation It is the auditor’s inspection of the client’s documents and records. Internal documents External documents

20. ©2010 Prentice Hall Business Publishing, Auditing 13/e, Arens//Elder/Beasley 7 - 20 Analytical Procedures  Understand the client’s industry and business  Assess the entity’s ability to continue as a going concern  Indicate the presence of possible misstatements in the financial statements  Reduce detailed audit tests

21. ©2010 Prentice Hall Business Publishing, Auditing 13/e, Arens//Elder/Beasley 7 - 21 Inquiries of the Client It is the obtaining of written or oral information from the client in response to questions from the auditor.

22. ©2010 Prentice Hall Business Publishing, Auditing 13/e, Arens//Elder/Beasley 7 - 22 Recalculation It involves rechecking a sample of calculations made by the client.

23. ©2010 Prentice Hall Business Publishing, Auditing 13/e, Arens//Elder/Beasley 7 - 23 Reperformance It is the auditor’s independent tests of client accounting procedures or controls that were originally done.

24. ©2010 Prentice Hall Business Publishing, Auditing 13/e, Arens//Elder/Beasley 7 - 24 Observation It is the use of the senses to assess client activities. The auditor may tour the plant to obtain a general impression of the client’s facilities.

25. ©2010 Prentice Hall Business Publishing, Auditing 13/e, Arens//Elder/Beasley 7 - 25 Appropriateness of Types of Evidence  Type of evidence  Independence of provider  Effectiveness of client’s internal controls  Auditor’s direct knowledge  Qualifications of provider  Objectivity of evidence

26. ©2010 Prentice Hall Business Publishing, Auditing 13/e, Arens//Elder/Beasley 7 - 26 Types of Evidence and Four Evidence Decisions for a Balance-Related Audit Objective for Inventory* Type of Evidence Audit ProcedureSample Size Evidence Decisions Items to Select Timing Observation Physical examination Documentation Observes client’s personnel counting inventory to determine whether they are properly following instructions Count a sample of inventory and compare quantity and description to client’s counts Compare quantity on client’s perpetual records to quantity on client’s counts All count teams 120 items 70 items Not applicable 40 items with large dollar value, plus 80 randomly selected 30 items with large dollar value, plus 40 randomly selected Balance sheet date

27. ©2010 Prentice Hall Business Publishing, Auditing 13/e, Arens//Elder/Beasley 7 - 27 Terms and Types of Evidence TermsType of Evidence Examine Scan Read Compute Recompute Foot Trace Compare Count Observe Inquire Vouch Documentation Analytical procedures Documentation Analytical procedures Recalculation Documentation/Reperformance Documentation Physical examination Observation Inquiries of client Documentation

28. ©2010 Prentice Hall Business Publishing, Auditing 13/e, Arens//Elder/Beasley 7 - 28 Learning Objective 5 Understand the purposes of audit documentation.

29. ©2010 Prentice Hall Business Publishing, Auditing 13/e, Arens//Elder/Beasley 7 - 29 Audit Documentation Audit documentation is the principal record of auditing procedures applied, evidence obtained, and conclusions reached by the auditor in the engagement.

30. ©2010 Prentice Hall Business Publishing, Auditing 13/e, Arens//Elder/Beasley 7 - 30 Audit Documentation  Purposes of audit documentation  Ownership of audit files  Confidentiality of audit files

31. ©2010 Prentice Hall Business Publishing, Auditing 13/e, Arens//Elder/Beasley 7 - 31 Sarbanes-Oxley Act The Sarbanes-Oxley Act requires auditors of public companies to prepare and maintain audit working papers for a period of no less than seven years.

32. ©2010 Prentice Hall Business Publishing, Auditing 13/e, Arens//Elder/Beasley 7 - 32 Learning Objective 6 Prepare organized audit documentation.

33. ©2010 Prentice Hall Business Publishing, Auditing 13/e, Arens//Elder/Beasley 7 - 33 Audit File Contents and Organization Robinson Associates Trial Balance 12/31/09 Cash$165,237 Accounts Receivable 275,050 Prepaid Insurance 37,795 Interest Receivable 20,493 Financial Statements and Audit Report Financial Statements and Audit Report Financial Statements and Audit Report Working Trial Balance Financial Statements and Audit Report Adjusting Journal Entries Financial Statements and Audit Report Contingent Liabilities Financial Statements and Audit Report Operations Financial Statements and Audit Report Liabilities and Equity Financial Statements and Audit Report Assets Financial Statements and Audit Report Analytical Procedures Financial Statements and Audit Report Tests of Controls and Substantive TOT Financial Statements and Audit Report Internal Control Financial Statements and Audit Report General Information Financial Statements and Audit Report Audit Programs Financial Statements and Audit Report Permanent Files

34. ©2010 Prentice Hall Business Publishing, Auditing 13/e, Arens//Elder/Beasley 7 - 34 Permanent Files These files are intended to contain data of a historical or continuing nature pertinent to the current audit.

35. ©2010 Prentice Hall Business Publishing, Auditing 13/e, Arens//Elder/Beasley 7 - 35 Current Files  Audit program  General information  Working trial balance  Adjusting and reclassification entries  Supporting schedules

36. ©2010 Prentice Hall Business Publishing, Auditing 13/e, Arens//Elder/Beasley 7 - 36 Relationship of Audit Documentation to Financial Statements FINANCIAL STATEMENTS Cash122 Acc. WORKING TRIAL BALANCE Prelim. AJE’s Final Cash212(90)122 AJE’s Expense90 Cash 90 LEAD SCHEDULE–CASHA-1 Per G/L AJE’sFinal Petty Cash A-2 5 5 Cash in Bank: General A-3186(90) 96 Payroll A-4 21 21 212(90)122

37. ©2010 Prentice Hall Business Publishing, Auditing 13/e, Arens//Elder/Beasley 7 - 37 Relationship of Audit Documentation to Financial Statements A-3/1 Confirmation A-3/2 O/S Check List A-4/2 O/S Check List A-4/1 Confirmation A-2 Cash Count Sheet A-3 Bank Reconciliation A-4 Bank Reconciliation LEAD SCHEDULE–CASHA-1 Per G/L AJE’sFinal Petty Cash A-2 5 5 Cash in Bank: General A-3186(90) 96 Payroll A-4 21 21 212(90)122

38. ©2010 Prentice Hall Business Publishing, Auditing 13/e, Arens//Elder/Beasley 7 - 38 Types of Supporting Schedules  Analysis  Trial balance or list  Reconciliation of amounts  Tests of reasonableness

39. ©2010 Prentice Hall Business Publishing, Auditing 13/e, Arens//Elder/Beasley 7 - 39 Types of Supporting Schedules  Summary of procedures  Examination of supporting documents  Informational  Outside documentation

40. ©2010 Prentice Hall Business Publishing, Auditing 13/e, Arens//Elder/Beasley 7 - 40 Preparation of Audit Documentation  Each audit file should be properly identified  Documentation should be indexed and cross-referenced  Completed documentation must clearly indicate the audit work performed  It should include sufficient information  It should plainly state the conclusions reached

41. ©2010 Prentice Hall Business Publishing, Auditing 13/e, Arens//Elder/Beasley 7 - 41 Learning Objective 7 Describe how technology affects audit evidence and audit documentation. Describe how technology affects audit evidence and audit documentation.

42. ©2010 Prentice Hall Business Publishing, Auditing 13/e, Arens//Elder/Beasley 7 - 42 Effect of Technology  Audit evidence is increasingly in electronic form  Auditors must evaluate how electronic information affects their ability to gather evidence  Auditors use computers to read and examine evidence  Software programs are typically Windows-based

43. ©2010 Prentice Hall Business Publishing, Auditing 13/e, Arens/Elder/Beasley 7 - 43 End of Chapter 7