1. Welcome November 2009 SPONSORED PROJECTS INFORMATION NETWORK

2. SPIN Meeting Agenda Procurement Card (P-card)  Lisa Blanton, P-Card Administrator, Logistics SPA Hot Topics  Cari Benveniste, Award Analysis Manager, SPA Cost Sharing  Cari Benveniste, Award Analysis Manager, SPA Effort Update  Nancy Duncan, Quality Standards Manager, SPA

3. SPIN Meeting Agenda RGC Hot Topics  Jesse Null, Grants & Contracts Manager, Research Grants & Contracts (RGC) NIH Update  Deb Golden-Eppelein, Director, RGC Grants.gov Update  Kellie Guentert, Assistant Director, RGC

4. Procurement Card Lisa Blanton Procurement Card Administrator, Logistics

5. SPA Hot Topics

18. P-Card Online Questions? Please contact Lisa Blanton at blantonl@ohsu.edu or 4-4583 for more informationblantonl@ohsu.edu

19. SPA Hot Topics Cari Benveniste Award Analysis Manager, SPA

20. SPA Hot Topics ARRA charges prior to OGA account set-up PDA End Dates are extending to 2025 Hosting Groups & Guests Guidelines Org chart update Check attachments Holiday Closures

21. SPA Hot Topics Tuition/Fee Reminder  International Fee cannot be charged to a grant  March Wellness can be charged for non-West Campus students  Minimum tuition charge is $500 per term

22. Cost Sharing Policy Cari Benveniste Award Analysis Manager, SPA

23. Cost Sharing Policy OHSU Cost Sharing Policy available at: http://www.ohsu.edu/research/rda/spa/docs/cost_shar e_proc.pdf http://www.ohsu.edu/research/rda/spa/docs/cost_shar e_proc.pdf Departments now able to use Mission Codes to track voluntary committed cost sharing! OGA Cost Share account MUST be setup for mandatory cost sharing SPA analyst will email ADFM/PDFM with cost share information request when parent grant is setup.

24. Effort Update Nancy Duncan Quality Standards Manager, SPA

25. Effort Update Jan-Jun 09 Period-Currently 98% Certified Please submit the remaining Effort Statements  If you have any questions, please contact Amber Roberts at spaeffrt@ohsu.edu or 4-6984spaeffrt@ohsu.edu Effort Advisory Panel  First meeting will be mid December. If you are interested, please contact Nancy Duncan at duncanna@ohsu.edu or 4-4850 duncanna@ohsu.edu Effort Audit

26. RGC Hot Topics Jesse Null Grants & Contracts Manager, RGC

27. RGC Hot Topics PPQ - If you’ve emailed a scanned, fully signed PPQ to your GCA, please DO NOT mail a hard copy or fax a copy. ARRA Subouts – get your requests into us quickly – SPA has reporting requirements and we need to get the subouts set up Continuing Resolution GCA Update/Department Distribution Updated http://www.ohsu.edu/research/rda/documents/RGC%2 0Account%20Distribution%20List.pdf http://www.ohsu.edu/research/rda/documents/RGC%2 0Account%20Distribution%20List.pdf RGC Closed Friday, November 27

28. NIH Update Deb Golden-Eppelein Director, RGC

29. NIH Update 2590 (E-Snap) Changes  Effective beginning October 2009  New All Personnel Report replaces Senior/Key Personnel report. must include anyone who worked on the project 160 hours or more (8.3%) annually during any given budget period regardless of where salary was paid. Postdocs with one person month of effort or more must have Commons user ID.  Inclusion of Changes to Innovative Potential PI now asked to provide this information in Section B of the Progress Report Summary, Studies and Results

30. NIH Update Biographical Sketch  Personal qualifications statement for senior and key personnel describing their experience and qualifications that uniquely suit them to work on the project.  New biosketch only required for NEW senior/key personnel added to the project.  Reminder to limit publications to 15.

31. NIH Update Human Embryonic Stem Cells (HESCs)  Newly added to Progress Report Summary under Section D, Plans as Item E Human Embryonic Stem Cell line(s) Used  To note if research involving HESCs is different than previously proposed including use of a different HESCs line. Changes published in NOT-09-139 and 150.

32. NIH Update Significant to 424 R&R proposal applications and resubmission after January 25 th  Page limitation cut in half  Specific Aims  Research Strategy  Resources  Biosketch

33. NIH Update Training for these and eSNAP changes scheduled for:  Funding Focus, Thursday, December 10 Focused on form changes, download new parent announcements and changes to eSNAP and paper progress reports.  Special Forums and Targeted Workshops to be announced beginning in December

34. Grants.gov Update Kellie Guentert Assistant Director, RGC

35. Grants.gov Update Forms are changing! NIH will be reissuing all funding opportunities in December – no date set What does this mean for the Adobe forms?  NIH – Anything that can’t be submitted via InfoEd and is due after 1/25 you should not download your application until after NIH reposts their funding opportunities  Other Sponsors – do not start too early – sign up for email alerts for that funding opportunity in case the sponsor changes to the new forms

36. Grants.gov Update Known Issues in Adobe Forms  DUNS – if you mistype the DUNS # on the 424, it will transfer to the budget pages. There is no way to correct – you will have to download a new copy of the application and start over.  Key Personnel – if you incorrectly add a key personnel you cannot delete them, you either need to replace their information with another individual or you need to download a new copy of the application and start over.  Human Subject Assurance number not always an editable field. NIH will temporarily change JIT in the Commons to allow this information to be submitted.

37. Grants.gov Update What does this mean for InfoEd?  We will be upgrading in December but we aren’t sure when that will happen. InfoEd is preparing the code for all of the changes. We will send an email out to all InfoEd users when we schedule the upgrade.  If you are going to be submitting after 1/25, you can start your applications now. After the upgrade you will have to go back into the application and select the new funding opportunity which will bring in the updated forms.

38. Grants.gov Update Known Issues  Human Subject Assurance number not always an editable field. NIH will temporarily change JIT in the Commons to allow this information to be submitted.  Others? Not sure until we test!

39. Please email your follow-up questions to: spaedu@ohsu.edu Follow-up Questions?

40. The next SPIN meeting will be: January 21, 2010 at 9:30am in UHS 8B-60 Mark your calendar!