1. Date:April 10, 2012 Time:11:00 AM – 1:00 PM Phone:1-866-394-2346 Pass code: 445 260 6034# Webinar: http://connect.moric.org/vendormeeting/http://connect.moric.org/vendormeeting/

2. 1. Welcome and Introductions 2. 2011-12 Staff Evaluation Rating template 3. 2011-12 Timeline Review 4. 2012-13 Timeline Review 5. 2012-13 Data Collection Requirements 6. Reference Resources 7. Questions

3.  Staff Evaluation Rating template ◦ Each staff person reported must have 4 evaluation records  Local; State; 1 Other; and 1 Overall Composite Score  Note: Charter schools are required to send only the overall composite score, but may send all four records ◦ Introduction of an additional field to collect an Alternate Staff ID  New field added as the last field in the template  This field will be used to collect the statewide TEACH ID  Note: Report either the Staff ID or the Alternate Staff ID but not both  Revised Evaluation Criteria Code ◦ STATE - State sub-component score LOCAL - Local achievement sub-component ◦ OTHER01 - Other - Ineffective OTHER02 - Other - Developing OTHER03 - Other - Effective OTHER04 - Other - Highly Effective ◦ OC01 - Overall composite - Ineffective OC02 - Overall composite - Developing OC03 - Overall composite - Effective OC04 - Overall composite - Highly Effective

4.  Staff Student Course Template Availability: ◦ Effective February 2012  http://www.p12.nysed.gov/irs/teacher/TSDL-and-RosterVerification-final3-15-12.pdf l http://www.p12.nysed.gov/irs/teacher/TSDL-and-RosterVerification-final3-15-12.pdf  Other timelines:  Student Class Grade Detail template:February 2012  Assessment Acc Mod Fact template:May 2012  Staff Evaluation Rating template:May 2012  Additional Reminders: ◦ For All NYS eScholar Templates:  When eScholar adds fields in their annual release to templates that NYS already uses, vendors should make it a practice to add those additional fields (unpopulated) to their extracts, even if NYS does not require the fields  Both NYS Reporting and Regional Reporting fields are required.

5.  Timelines  Overview  Data Collection

6.  New codes and fields in existing templates should be available in the SMS by September 2012  Data extracts for the following new/updated templates should be made available to districts by: ◦ Daily AttendanceOctober 2012 ◦ Staff SnapshotOctober 2012 ◦ Assessment FactOctober 2012 ◦ Staff Student Course (all courses, roster minutes) October 2012 ◦ Student Class Grade Detail (all courses) December 2012

7.  http://www.p12.nysed.gov/irs/sirs/2012-13/AddDelete.pdf http://www.p12.nysed.gov/irs/sirs/2012-13/AddDelete.pdf  Daily Attendance & tardy (negative only – local AND State codes for: excused [E], unexcused [U], tardy [T])  Principal/Student/Course linkage  Comprehensive course code catalog, aligning with the NCES SCED codes, available for use  http://www.p12.nysed.gov/irs/courseCatalog/home.html http://www.p12.nysed.gov/irs/courseCatalog/home.html  Each local course code must map to a State code  BOCES required to report course/teacher/evaluation data  Hire date and Exit date (fields 33 and 36 of staff snapshot)  Tenure date (field 34 of staff snapshot)  Student/Adult contact for educational information – (student contact template)  Minute calculations included in Staff Student Course roster records

8.  Reminder to have a placeholder in the SMS for Alternate Student ID (NYSSIS ID) ◦ To be used for reporting to Higher Education (transcripts, etc)  Provide a placeholder in the SMS for Adult ID ◦ To be used as a statewide Adult ID for adults authorized to see student educational data  New data collection requirements for existing templates: ◦ School Entry Exit  0033 - Entry Enrollment code for part-time students pursuing a HS diploma ◦ Programs Fact  New Program Service Codes:  1232 - SIFE (Students with Interrupted Formal Education)  4004 - indication of student’s participation in Liberty Partnership Program (Higher Ed)  4015 - indication of student’s participation in STEP (Higher Ed)  New program service ending reason code:  680 - Leave CTE with the intention of continuing later - to identify students who plan to continue the program, but may be skipping a semester or a year.  Remove:  Eliminate Program Type Code for Title II - TPREP. CTE Program Type code will be used for all records. (participation info code).

9. ◦ Student Class Grade Detail  Added a new value to Class Detail Outcome Code options  “N”=Not Complete code. This code will be used on any record where it is necessary to identify that the student did not complete the course for any reason (including “drop” or “incomplete”). ◦ Staff Snapshot  Collection of Staff information for Original Hire Date; Exit Date; Tenure Date ◦ Assessment Fact  No longer report testing modifications in field: Assessment Modification Code ◦ NEW - Student Daily Attendance  Used to collect negative daily attendance for : (E)xcused, (U)nexcused, (T)ardy  Local codes must map to State codes ◦ NEW - Student Contact  Used to collect adult contact information for those adults who are authorized to view educational records for a student

10.  Ken Wagner memos ◦ http://www.p12.nysed.gov/irs/sirs/documentation/Teacher-CourseDataCollection-final-5- 2-11-2.pdf http://www.p12.nysed.gov/irs/sirs/documentation/Teacher-CourseDataCollection-final-5- 2-11-2.pdf ◦ http://www.p12.nysed.gov/irs/teacher/TSDL-and-RosterVerification-final3-15-12.pdfhttp://www.p12.nysed.gov/irs/teacher/TSDL-and-RosterVerification-final3-15-12.pdf  SIRS Guidance ◦ http://www.p12.nysed.gov/irs/sirs/ http://www.p12.nysed.gov/irs/sirs/  Collection Requirements for 2012-13 ◦ http://www.p12.nysed.gov/irs/sirs/2012-13/AddDelete.pdf http://www.p12.nysed.gov/irs/sirs/2012-13/AddDelete.pdf  Annotated Templates for Extracts ◦ http://www.p12.nysed.gov/irs/vendors/2012-13/Templates2012-13.xls http://www.p12.nysed.gov/irs/vendors/2012-13/Templates2012-13.xls  NYS Teacher and Principal Evaluation (purple memo) ◦ http://engageny.org/wp-content/uploads/2012/03/nys-evaluation-plans-guidance- memo.pdf http://engageny.org/wp-content/uploads/2012/03/nys-evaluation-plans-guidance- memo.pdf  APPR guidance ◦ http://usny.nysed.gov/rttt/teachers-leaders/fieldguidance.pdf http://usny.nysed.gov/rttt/teachers-leaders/fieldguidance.pdf  Comprehensive Course Catalog ◦ http://www.p12.nysed.gov/irs/courseCatalog/home.html http://www.p12.nysed.gov/irs/courseCatalog/home.html

11. dataquest@mail.nysed.gov NYSED IRS Department (518) 474-7965