1. Starting Ongoing MARCIVE Authorities Processing Without Doing a Backfile: History File Creation + Notification + Overnight Authorities Joan Chapa and Carol Love

2. Why Not Do Backfile Now? Have no money this FY Plan to implement new ILS in near future Have staffing issues Do authority work in-house or recently did backfile with another vendor You can still do authority work from this point forward!

3. How? History File Creation to form a basis for future work Notification Service to keep authority records up-to-date Overnight Authorities to upgrade ongoing bibliographic records

4. History File Creation Library sends existing LC authority records to create history file against which future work will be compared. Records must be sent to us in the same manner they will be returned –One file of names and subjects, OR –Separate files of names and subjects Authorities Notification begins immediately after History File has been created.

5. Notification Service MARCIVE keeps up with vast number of changes made to library’s authority records, from this point in time forward. Service is monthly. Notification includes new, changed, and deleted LC authority records, with optional report of changes. Deleted records can be put in separate file.

6. Overnight Authorities (OA) Library determines frequency of bib upgrade No minimum order No pre-defined schedule for sending records Library routines not interrupted Unmatched headings saved for future checking (NewMatch) Optional reports of activity on bibs –First two are free –Third and subsequent $0.01/bib examined.

7. Many Types of Changes Included All traceable headings upgraded to most current form Many other fixes performed –Correction of filing indicators –Normalization of brackets in GMD –Update obsolete MARC content designation –Change obsolete abbreviations, and more Custom changes to update data in predictable way

8. Allow Us to Perform Bulk of Work Our services fit easily into your workflow. Provide relief for overburdened staff. Discounts for processing sets >50K (EEBO, ECCO) Ongoing discount for Authority Award Club members (month after 50,000 th record processed through Overnight Authorities) One-stop shopping: TOC, Summaries, Fiction/Biography, Lexile, AR, RC

9. Backfile Processing Still Best Option Although this presentation is about starting from this point forward, please consider the advantages of backfile processing: Entire database up-to-date at one time Faster and cheaper than doing in-house Very important when moving to a new ILS Tiered pricing: the bigger the file, the lower the unit cost. Makes sense to do all at once.

10. If You Don’t Do Backfile, You Miss: Potentially important changes. Notification includes only those changes that LC has made to authority records from this point in time forward. Existing cataloging will not have benefit of changed bib records or database cleanup tasks. Catalog will have mix of controlled and uncontrolled headings.

11. Get a quote to see how much money and time you can save! For more detailed information, contact info@marcive.com or 1-800-531-7678