1. Textbook Inventory System – Designing, Building and Using Robert Gulick, EdD DBA/Technology Trainer bobguli@parma.k12.oh.us Carmi Gulick Fifth Grade Teacher carmiguli@parma.k12.oh.us Parma City School District

2. Why an Inventory System? From the Vendors Districts spend millions on textbooks Average district looses 5% - 10% of their collection yearly It is February. Do you know where your textbooks are?

3. Why an Inventory System? From our Experience Textbook found in hallway / parking lot Local library returns a textbook Student A 'borrows' a textbook from Student B to turn it in at the end of the course

4. Why an Inventory System? From our Experience How damaged was a book when it was issued to a student Locate unused copies of a book at another building

5. What was Available in 2000? A few PC based solutions Building Based More like Library Systems

6. What We Needed District wide system Web based Track books to building, teacher, student Transaction history Record condition, purchase value Mobile updating and teacher updating

7. Technologies Utilized Database SQL Server 7 (now on SQL2000) Web interface for teacher, building, district access Macromedia UltraDev, ASP on IIS

8. Technologies Utilized Mobile Handheld Laser Scanner Symbol Palm OS based scanner Custom Software for Handheld SatForms used to write the Palm program Program used to record assignments / returns

9. Technologies Utilized VisualBasic 6 Used to write the client program to transfer data from Palm to central database Laser and CCD Scanners already in Media Centers Student Barcode ID - Already in use for Media Center

10. Technologies Utilized Bar Code Labels 1-5/8" x 5/8" rectangle with round corners. White gloss, black ink, permanent adhesive, clear protective plastic over-laminate. 9 digit code 39 Interstate Label Middle of inside back cover

11. Workflow Textbook Processing Center Barcode the books (publisher?) Record the book info (ISBN, barcode, cost, PO) Transfer books to building

12. Workflow Building Level - Issue Books Building assigns books to teachers Building or teacher assigns books to students Web Tool or Palm Scanner

13. Workflow Building Level – Return Books Building or teacher returns books Web tool or Palm Scanner Building transfers books

14. Information – District Summary Information District Summary + Drill Down

15. Information - Find Unused Books Information Find Unused Copies

16. Information - Current Book Status Information Current Book Status

17. Information - Book Transaction Information Full Transaction History

18. Information - Student Information

19. Information – Current Student Information

20. Information – Historical Student Information

21. Problems / Limitations Not accurate (GIGO) It may only be 85% accurate but that beats 0% accurate Not being done Less people to do the work People do not view it as important

22. Results – By the Numbers On File (5/1/01) Items62,870 $2,979,000 On File (5/1/01) Known Lost / Destroyed Items62,870314 $2,979,00015,872 On File (5/1/01) Known Lost / Destroyed Issued before 7/1/04 Items62,8703141,807 $2,979,00015,87295,505 On File (5/1/01) Known Lost / Destroyed Issued before 7/1/04 Issued before 7/1/03 Items62,8703141,807201 $2,979,00015,87295,50510,276 515 items ($26,128) instead of 8966 items ($424,879) using 5% yearly loss

23. Current Vendors http://tbinv.com/ Textbook Inventory http://www.textbooktracker.com/ Textbook Tracker http://www.hayessoft.com/ TIP - Textbook Inventory Program http://www.fsc.follett.com/ Destiny Textbook Manager

24. The End Materials and links at: www.ParmaCitySchools.org/presentations E-Mail bobguli@parma.k12.oh.us