1. 1 Matakuliah: G0374 / Business Writing Tahun: 2006/2007 Minutes of Meeting Some Restrictions The Layout The Wording The Contents

2. 2 Restrictions Minutes should be written and circulated within a week of the meeting, earlier if possible. They should be concise and restricted to decisions unless there is good reason to go into details. They should not be long dialogues of who said that.

3. 3 The Layout Minutes may be displayed in a variety of formats depending on the preference of your employer and organization.

4. 4 The layout

5. 5 The Wording Use reported speech Use the third person Use past and future tenses.

6. 6 The Contents 1.The name of the organization 2.The place, date, and time of the meeting 3.Whether the meeting is regular (monthly, special, and so on). 4.The name of the person presiding 5.A record of attendance (for small meetings, a list of those present or absent; for large meetings, the number of members in attendance).

7. 7 The Contents 6. A reference to the minutes of the previous meeting ( a statement that they were read and either accepted or revised, or that the reading was dispensed with). 7. An account of all report, motions, or resolutions made (including all necessary details and the results of votes taken. 8. The date, time, and place of the next meeting. 9. The time of adjournment.

8. 8 Tips Remember to use: wasnot is would benot will be had beennot has been werenot are

9. 9 Tips Formal minutes would include, in addition to greater detail, the names of all those who make and second motions and resolutions, and the voting record of each person present.