1. SQUID: Building and Using an Electronic Archive A Concurrent Session at the 2004 SACS Annual Meeting, Atlanta, GA David Eubanks, Director of Planning, Assessment, and Information Services Melinda Deyasi, Assistant Director of the Library

2. Content Map

3. How close are you to submitting the next Compliance Certification? 0 years …….........................10 years Feedback

5. Have you ever misplaced or lost important documents? Never…Sometimes…Frequently…Always Feedback

6. Would you like to have searchable electronic access to committee minutes, reports, and policy documents? Not Particularly…………………..Definitely Feedback

7. Arguments for an electronic archive: Less chance of losing important docs Useful for institutional effectiveness Great for electronic submission Costs next to nothing to build High in fiber

12. Doodle Stage

16. Results

17. Retrieval

18. “The Earthquake Prevention Committee (EPC) met on 11/4/2001 to discuss updating emergency plans [1023] in response to the Shake, Rattle, and Roll Survey (SRRS) administered the previous spring [998].”[1023][998] --Numbers in brackets link to the indicated documents through SQUID. Embedding

19. Have you ever found out you were working with an outdated copy of a file instead of the most recent one? Never…Sometimes…Frequently…Always Feedback

20. Advantages of one-source documents: Fewer “bad copies of files.” No need to attach a file. No unauthorized changes. Files have a web address that can by hyperlinked from other files, from an email, or a web page. Each document has a unique ID.

22. Metadata

23. Source

24. Security

25. Receipt

28. Maintenance

29. How much does your library have to do with managing institutional documents? Not Much………………………..Everything Feedback

31. Assembly

32. The Report Link to the Compliance Report

33. Features in the works: More convenient login Connection to budget reports and other online resources—one password for all reports Integration with IE “loop” reports Electronic student portfolios The Future

34. Assessing The Elephant

35. The FACS

36. Results

37. Was this session useful? Not Particularly…………………..Definitely Feedback

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